How to Share Your Wedding Website

Wedding websites allow you to communicate all of the details about your big day in one place. Wondering how to share your wedding website? Read ahead.

By The Zola Team

How to Share Your Wedding Website
Photo by Zola

The First Look ✨

Gone are the days of relying solely on snail mail to inform your guests about your wedding day. Thanks to wedding websites, you can efficiently communicate all of the important details about your big day in one place.

Better yet, wedding websites are more convenient for your guests, especially those who are prone to losing physical invitations. Your guests can refer back to your wedding website any time they have questions about your wedding date, location, registry information, or FAQs.

So, what is the best way to share your wedding website with your guests? While there aren’t decades of etiquette or tradition behind this innovative tool, we have some suggestions for how you can share it in a classy way. Below, we’ll discuss:

What Is a Wedding Website?

If you’re getting married in the 21st century, a wedding website is a must. Your wedding website is a place where you can announce all of your important wedding information. You can also use it to share your gift registry and collect digital RSVPs.

What to Share on Your Wedding Website

Here’s an overview of what information you should share with your guests on your wedding website:

  • Your wedding’s date, time, and location: When a guest opens up your wedding website, they should be able to pinpoint the essential details about your wedding day, including the date, time, and address.

By showcasing this information front and center, you’ll make it easy for your guests to add your wedding to their calendar and book any necessary travel arrangements.

  • RSVP due date: Next, you should clearly state the date for when you want your guests to RSVP. This way, you can finalize your guest list and confirm your headcount to your wedding vendors on time.

At Zola, our wedding website builder includes built-in RSVP software (aka our Wedding Guest List Manager). It allows you to track everything from your guests’ plus-one details to their meal preferences all from your website. Once the responses are in, you can refer back to your guest list as needed throughout the wedding planning process.

  • Wedding event schedule: Most weddings have at least two big events—the ceremony and the reception. However, some weddings feature a few additional events, such as a rehearsal dinner or a farewell brunch.

Give your guests an overview of what you have in store for your wedding festivities. Make sure to include the start times and addresses for each event. This will save you the hassle of going over your wedding schedule repeatedly with guests over the phone.

Transportation details: Are some of your guests flying in for your wedding? If so, give them clear details about which airport they should fly into and what transportation options they can use to get to their final destination. If you have any special transportation planned for your wedding day, such as a limo, party bus, or shuttle, let them know the pick-up and drop-off times and locations.

Even if you’re not organizing any transportation for your guests, you may be able to score them a Lyft or Uber event discount code. You can also provide them with a few phone numbers of reputable taxi companies in your area.

Lastly, make sure to include clear directions on how to get to your wedding venue, and discuss any important details about the parking situation:

  • Is there ample parking at the venue?
  • Is the parking lot located far from the main entrance?
  • Is there a valet service?
  • Is overnight parking allowed?

  • Lodging options near your venue: If some of your guests are visiting from out of town, they may need to arrange a hotel or an Airbnb for their stay.

Since these guests are going out of their way to be a part of your special day, make it easier on them by listing out a few local lodging recommendations on your website.

If you booked a hotel room block for your guests, give them the hotel’s address. If not, simply share links to a few great hotels in the area. Make sure to include hotels at a variety of price points to accommodate guests with different budgets.

  • Fun activities in the area: Even if your wedding is only one day, many of your guests will want to make a weekend out of it, especially if they’re flying in from out of town. Give these guests a few suggestions for local restaurants, activities, and must-see attractions.

  • Dress code: Upon receiving a wedding invitation, many of your guests may immediately start planning their outfits. They may need some guidance to ensure they dress right for your special day. Try to anticipate and answer all of their attire-related questions, including:

  • Is your wedding a black-tie event or a casual backyard gathering?

  • Do you have a specific color scheme that you want everyone to adhere to?
  • Is the venue indoors or outdoors?
  • Are there any weather conditions to prepare for?
  • Is a jacket or an umbrella necessary?

Finally, don’t forget to let the ladies on your guest list know about any soft grass or cobblestone flooring at your venue. You certainly don’t want your lovely grandma, aunt, or sister stumbling in her stilettos!

By giving your guests a general dress code, you can reduce their wedding attire anxiety.

  • Food: One part of a wedding that everyone looks forward to is the food. Make sure to manage your guests’ expectations by giving them a rundown of what will be served. You don’t want everyone showing up ready for a three-course meal if you’re only serving hors d'oeuvres and drinks.

Your wedding website is also a great place to collect RSVP responses about any special dietary restrictions or food allergies. If you find out that one of your guests is a vegetarian or has a peanut allergy, you can share this information with your caterer.

  • Bar details: Will you have a cash bar or an open bar? Are you serving cocktails, wine, beer, or a combination?

As with the food, many wedding guests look forward to drinking during your celebration, so they’ll be curious to find out what the bar situation is like.

  • Gift registry: While gift registries are a standard part of weddings, it can feel a little awkward asking your guests to buy you gifts. That’s where your wedding website comes in handy. Just link to your wedding registry from your wedding website—and voilà—all of your guests will be able to find it on their own.

At Zola, our personalized wedding registry is easy to set up. You can register for everything—classic wedding gifts, honeymoon funds, and fun experiences for you and your spouse. Once your gift registry is created, it will integrate seamlessly with your Zola wedding website template.

The Zola wedding registry features free shipping and returns, price matching, and exceptional customer support. Best of all, you can exchange gifts before they ship (and don’t worry, your guests will never find out). Even after you’re married, you can shop from our registry and enjoy 20 percent off for up to six months.

  • Additional FAQs: Every wedding is unique. You’re allowed to set certain rules for your special day, based on your vision, budget, and personal preferences.

For example, maybe you want to have a child-free wedding, or you don’t have enough room in your budget to allow guests to invite plus-ones. Or, maybe it’s your wish that guests hold off from using their cell phones during your ceremony. No matter what your requests are, you're entitled to them—it’s your big day, after all.

However, you may be more comfortable conveying your wishes in writing on your wedding website, rather than calling up your friends and family members one by one. This can also help you avoid some potentially uncomfortable conversations.

  • You and your fiance’s love story: Lastly, your wedding website is the perfect place to share some fun tidbits about you and your fiance’s love story. Maybe you have an adorable first date anecdote or you recently bought a puppy together.

Not all of your guests will know you both on a personal level, so these details can help them get to know you as a couple before they celebrate your marriage.

Your wedding website also gives you an opportunity to share those amazing engagement photos you recently took.

As you can see, your wedding website is a valuable tool. It can serve as the hub for all of your wedding information. Your guests will appreciate how it makes all of your wedding day details that much more accessible and transparent.

You’ll enjoy the fact that your wedding website can answer a ton of questions that you would otherwise have to answer over the phone. In turn, it can free up your time and let you focus on other wedding planning projects.

How to Share Your Wedding Website

While wedding websites have a lot to offer, yours won’t do much good if your guests never see it. Fortunately, there are many classy ways to share your wedding website with your guests. You can include it:

  • On the save the date: Your save the date is the first place you can share your wedding website URL with your guests. Simply list the URL in dainty text somewhere underneath your main message.

If your save the date card doesn’t have enough space for your URL, you can also send a “Details” enclosure card along with it. Use this card to encourage your guests to visit your wedding website for additional wedding details.

Since guests will have to type in the URL manually after finding it on your save the date, it’s helpful to choose a URL that’s simple and easy to spell.

  • Within an enclosure card in your formal invitations: If your wedding website wasn’t published when you sent out your save the dates, don’t worry. You can share your URL when you send out your formal invitations too. Many guests will save these invitations for future reference, so they’re a great place to include your URL.

  • On your wedding shower or bachelor and bachelorette party invitations: Next, include your wedding website URL on all of the invitations for wedding-related festivities leading up to your big day. This will give your guests more opportunities to check out your website while your wedding is fresh on their minds.

Via email or text message: Chances are that you already communicate with most of your guests by email or text. Since you have their contact information handy, use it to share your wedding website URL as a clickable link.

Clicking on a link from a laptop or a smartphone is much easier than typing in a URL manually, especially for your less tech-savvy guests. Your guests can also save this text or email message for future reference in case they lose your invitations.

At Zola, we offer a streamlined process for sharing your special link via email or text. All you have to do is go to your “Guest List” in the Zola Weddings dashboard. From there, you can:

  • Add an email address or phone number for each guest on your list
  • Check each guest’s name or simply click “Select All”.
  • Click the “Bulk Actions” dropdown menu.
  • Choose “Send Message”.
  • Write a brief message in the field and include your wedding website link and password (if you have one) at the end. An example message might look something like this: “We are so excited to invite you to our wedding. To learn all of the details about our big day, check out our wedding website at www.OurWedding.com. The website’s password is LOVE2021.”

  • In a private Facebook group: These days, everyone and their grandma are on Facebook. In turn, it’s a convenient place to share your wedding website link too.

Just be careful about where you share your wedding website on Facebook. You should post it in a private group made up of your wedding guests, as opposed to a status update or in a public group. Sharing your link privately will prevent you from hurting any friends’ or family members’ feelings who didn’t make it onto the guest list.

You can enhance the privacy of your website by protecting it with a password. At Zola, you can create a custom website password in a few easy steps. This will avert any random internet onlookers from stumbling upon your information. It will also prevent uninvited acquaintances from seeing all of your wedding details. Just make sure to use a password that’s easy for your guests to remember and simple to spell.

How to Encourage Your Guests to Explore Your Wedding Website

Creating a wedding website can be a ton of fun. However, it also takes up a lot of precious wedding planning time. You have to write out all of your FAQ answers, research local lodging and transportation options for your guests, and get the design just right.

After all of that work, you want to make sure that your guests use your wedding website to its full potential.

To encourage them to explore your website, try out these strategies:

  • Prompt them with an informative message: When you share your URL on your save the dates, invitations, enclosure cards, and Facebook posts, make sure to include a brief message explaining why your guests should visit your wedding website. Without this message, they may not realize how important it is to check it out.

Here are some short and sweet message ideas you can use for inspiration:

  • Check out our website to RSVP and learn more about our special day: insert link
  • To learn more about our wedding, registry, and more, visit our wedding website:
  • Get all of the details about our wedding day and RSVP here
  • For directions, lodging suggestions, and other FAQs, check out our wedding website

  • Invest in a custom domain name: Typing in a complex URL with a string of numbers, letters, and slashes can be difficult for your guests.

To make things easier on them, consider purchasing a custom domain name. With a custom domain name, your wedding website URL will read as “JackAndJill.com,” rather than “Zola.com/wedding/JackAndJill.com.”

Choosing a custom URL that’s catchy and easy to spell will also increase the chances that your guests type it in correctly and make it onto your website.

  • Employ a user-friendly layout: Once your guests get to your website, you want to make sure that they find all of the information they’re looking for with ease. To do so, clearly label each section of your website and arrange the content in an order that flows naturally.

  • Impress your visitors with stylish design: Your wedding website is a place where you can showcase your style and creativity. Make sure that you choose an attractive wedding website template and upload beautiful photos. Stylish web design will captivate your visitors’ attention and keep them on your website.

Whether your wedding is elegant, rustic, beachy, or bohemian, Zola has a wedding website template that will compliment your theme. Better yet, each of our wedding website themes has matching invitations, save the dates, and enclosure cards. By choosing a cohesive design for all of your wedding materials, you can set the tone for your big day.

How Often Should You Update Your Wedding Website?

You may assume that your wedding website can’t be changed once you’ve uploaded it and shared it with your guests. However, this isn’t the case. You can update your wedding website at any time and for any reason.

For example, you may want to:

  • Upload new photos from your latest photoshoot.
  • Answer a few questions you forgot to include in your FAQs.
  • Notify your guests about a major change to your wedding venue, date, or time.
  • Share some important weather-related information.

You can alert your guests about these updates by sending them a text message or email along with your wedding website link.

Dazzle Your Guests With a Stunning Wedding Website from Zola

A wedding website is a wonderful tool that you can use to share all of your wedding information with your guests in one convenient location. By using a combination of methods to share your wedding website, you can increase the chances that all of your guests find their way onto yours and use it to its full potential.

Have you already built your website?

If not, Zola makes it simple to create wedding websites that are beautifully designed, easy to navigate, and convenient to share. If you already have your colors chosen, you can even search by colors for the website to match.

Once your website is shared with loved ones, head on over to the vendor marketplace and start prepping for all the other important details of your special day. You’ll find DJs, photographers, caterers, and more—all of whom are certified and Zola-approved.

Create Your Free Wedding Website (Takes just minutes to set up!)