Heartbeat events
Service levels: Full-service planning
Team size: 1 – 3
About Heartbeat events
Heartbeat events
At Heartbeat Events, we believe every wedding should reflect the couple’s love story. Since 2017, we’ve specialized in planning and coordinating celebrations of all sizes, blending creativity with precise logistics. From full-service planning to month-of coordination, we streamline details and partner with trusted vendors so you can focus on making memories, not managing stress.
With a background in DJing and venue management, I bring a unique perspective to wedding planning—balancing flow, entertainment, and logistics for a seamless celebration. My hands-on approach means I truly get to know each couple, translating their vision into an event that feels effortless and authentic. From big-picture planning to the smallest details, we’re dedicated to making your day unforgettable. 💕
In three words: Fun, Organized, Supportive
Services by planning level
| Full-service planning | Partial planning | Day-of coordination / wedding management | |
|---|---|---|---|
| Description | Our most inclusive package offers full support from the moment you say “yes” until your grand exit. We guide your budget, recommend and manage vendors, review contracts, design layouts and décor, and attend walkthroughs and rehearsals. With unlimited consultations and planning tools, you’ll feel supported every step of the way. On your wedding day, a lead planner and assistant provide full-day coordination, styling, and seamless execution. | Our most popular package is designed for couples who have made key decisions but want expert guidance to bring everything together. We provide planning support in the months leading up to your wedding with vendor communication, design and layout guidance, timeline creation, and rehearsal leadership. On the big day, we deliver full coordination so every detail flows seamlessly while you and your loved ones celebrate. | Perfect for couples who have done the planning but need a professional to step in and bring it all together. About 4–6 weeks before your wedding, we review your plans, confirm details with vendors, and finalize your timeline. On the big day, we provide full coordination—from processional to reception flow—managing vendors, cues, and logistics so you can relax, celebrate, and enjoy every moment with your loved ones. |
| Planning begins | 12 Months out | 9 Months out | 1 Month out |
| Vendor Management | |||
| Contract Review | |||
| Venue Visits | |||
| Final Venue Walkthrough | |||
| Timeline Creation & Management | |||
| Onsite Event Management | |||
| Event Styling & Design | |||
| Venue Recommendations | |||
| Vendor Selection | |||
| Budget Planning | |||
| RSVP Tracking | |||
| Wedding Website | |||
| Pricing | Starts at $4,995 | Starts at $1,995 | Starts at $1,095 |
Reviews
Write a review5.0 out of 5
22 reviews
- M
Melvin
One of the best!
I had been aware of Rhiannon for some time, because we work in the same industry. But it wasn't until I had the opportunity to work with her, that I got to understand how amazing she is as a coordinator! From initial contact through email, to loop me in on all of the days happenings. To her immediate responses, answering any questions that I have. Including, what our rain plan was. No matter what I needed, she was there in a flash! Upon arriving at the venue on the day of, I was immediately greeted by her, and I saw her working on every little detail to make the wedding that day, memorable. Throughout the day, we got together and coordinated on every detail, to make sure that the couple was getting exactly what they needed, and when they needed it. Her attention to detail and professionalism, are what you want in a coordinator. Great coordinators are rare. I know a few. But I can count them on one hand. And Rhiannon is among one of the best, I have ever worked with. The couple got the day that they wanted, exactly as they wanted it, And I now have a colleague in the industry, that I cannot wait to work with again! If you're considering a coordinator, get her on the phone, chat with her for a little bit. I think you'll find the same thing, that I experienced. Highly recommended!
Rhiannon Anderson•Jul 1, 2026Thank you so much for your incredibly kind words! It was truly a pleasure working alongside you, and I really appreciate your professionalism, teamwork, and positive attitude. It's always refreshing to collaborate with someone who is so easy to work with, and I hope we have the opportunity to work together again soon!
- SD
Skyline Event D.
Outstanding planner and day‑of coordinator for DJs
From the very beginning of the planning process, Rhiannon at Heartbeat Events was incredible to work with. She’s thorough, organized, and communicates clearly, which made every step leading up to the wedding feel dialed‑in instead of stressful. As a DJ myself, I really appreciated that she’s also a DJ and built a timeline that was genuinely DJ‑friendly – easy to read, easy to follow, and clearly structured around what the music and audio would need to do throughout the day. She understood the flow of the event from a DJ’s perspective, so when the wedding day came, I always knew what was happening next and what she needed from me. The weather did not cooperate and the wedding was heavily rained out, but Rhiannon took special care to keep everything moving and to protect the couple’s vision. When we ran into a challenge with the microphones, she immediately brought in help from her friend Craig. Together they helped troubleshoot the situation and shared suggestions that have genuinely made my future weddings better because of the live‑sound knowledge they brought to the table. If you’re a wedding DJ, you could never want to work with anyone more than Rhiannon of Heartbeat Events. She runs a tight ship, keeps everyone informed, and makes it easy for DJs and other vendors to deliver their best work. I’d be happy to team up with her again any time.
Rhiannon Anderson•Jun 25, 2026Thanks so much for your thoughtful review! It was a pleasure working alongside you, and I truly appreciate your professionalism, teamwork, and adaptability throughout such a challenging day. I look forward to working together again soon!
- AH
Amie H.
Day-of Coordination and DJ
Rhiannon was such a treat to work with! I was a very indecisive and clueless bride, and she guided me through every step in planning my wedding, answered every question I had, and provided me with the best day-of coordination that I could ask for! I also hired her as my DJ, and having her for both coordination and DJ-ing allowed for a seamless wedding day with no hiccups. I am so grateful that I hired Rhiannon for my wedding day. I couldn't recommend Heartbeat Events more! Thank you for everything, Rhiannon! (photo attached is a "thank you card" I sent after my wedding)
Rhiannon Anderson•Jun 22, 2026Amie, thank you so much for your incredibly kind words. Your review and the beautiful card truly touched my heart and reminded me why I love what I do. It was such a joy to work with you and Grady, helping bring your vision to life and creating a celebration that felt authentically you. Watching your day unfold and seeing how much love surrounded the two of you was an absolute honor. Thank you for trusting me with such an important chapter of your lives, and I wish you both a lifetime of happiness and unforgettable adventures together. ❤️
- JB
Jessica B.
Amazing! So helpful, like, and knowledgeable!
Rhiannon was such a wonderful wedding coordinator! We had her just for the “day of” service but we met multiple times leading up to the wedding to coordinate and make sure things were getting done! She has a wealth of knowledge of wedding planning, venues, dj’s and everything in between! She was so patient and excited for us and made us feel like everything was taken care of! She attended our rehearsal dinner to coordinate our wedding party. The day of was wonderful! She handled all of the decor and cake set up, coordinated the tables and vendors, kept us in schedule and kept me calm leading up to our ceremony! We didn’t have to worry about a thing at our wedding and we are so grateful! I can’t recommend her and her staff enough
- L
Lexy
Amazing Coordinator
Rhiannon was truly incredible as our wedding coordinator. She is unbelievably organized, hardworking, and completely on top of every detail. From the planning process to the actual wedding day, she made everything feel seamless and stress-free. Knowing she was handling everything allowed us to fully relax and enjoy the day. She worked so hard behind the scenes to make sure everything ran smoothly, and because of her, our wedding day felt absolutely magical. I can’t thank her enough for all the care, effort, and energy she put into making our day so special. We are so grateful for her and would recommend her to anyone looking for a coordinator who truly goes above and beyond.
Rhiannon Anderson•Mar 9, 2026Thank you so much, Lexy! It was truly a pleasure working with you and Andrew. You both were wonderful to work with, and it was such an honor to be part of your beautiful day. I wish you both a lifetime of happiness, love, and amazing adventures together. Thank you again for trusting me to be part of such a special moment in your lives! 💕
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