Heartbeat events

Service levels: Full-service planning

Team size: 1 – 3

About Heartbeat events

Heartbeat events

Owner

At Heartbeat Events, we believe every wedding should reflect the couple’s love story. Since 2017, we’ve specialized in planning and coordinating celebrations of all sizes, blending creativity with precise logistics. From full-service planning to month-of coordination, we streamline details and partner with trusted vendors so you can focus on making memories, not managing stress.

With a background in DJing and venue management, I bring a unique perspective to wedding planning—balancing flow, entertainment, and logistics for a seamless celebration. My hands-on approach means I truly get to know each couple, translating their vision into an event that feels effortless and authentic. From big-picture planning to the smallest details, we’re dedicated to making your day unforgettable. 💕

In three words: Fun, Organized, Supportive

Services by planning level

Service included in starting price
Service available for an extra cost
Full-service planningPartial planningDay-of coordination / wedding management
Description

Our most inclusive package offers full support from the moment you say “yes” until your grand exit. We guide your budget, recommend and manage vendors, review contracts, design layouts and décor, and attend walkthroughs and rehearsals. With unlimited consultations and planning tools, you’ll feel supported every step of the way. On your wedding day, a lead planner and assistant provide full-day coordination, styling, and seamless execution.

Our most popular package is designed for couples who have made key decisions but want expert guidance to bring everything together. We provide planning support in the months leading up to your wedding with vendor communication, design and layout guidance, timeline creation, and rehearsal leadership. On the big day, we deliver full coordination so every detail flows seamlessly while you and your loved ones celebrate.

Perfect for couples who have done the planning but need a professional to step in and bring it all together. About 4–6 weeks before your wedding, we review your plans, confirm details with vendors, and finalize your timeline. On the big day, we provide full coordination—from processional to reception flow—managing vendors, cues, and logistics so you can relax, celebrate, and enjoy every moment with your loved ones.

Planning begins12 Months out9 Months out1 Month out
Vendor Management
Contract Review
Venue Visits
Final Venue Walkthrough
Timeline Creation & Management
Onsite Event Management
Event Styling & Design
Venue Recommendations
Vendor Selection
Budget Planning
RSVP Tracking
Wedding Website
PricingStarts at $3,595Starts at $1,795Starts at $1,095

Reviews

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5.0 out of 5

13 reviews

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  • An Incredible Coordinator—Highly Recommend!

    •Verified review
    •Larry Zelaya /.•Sep 22

    I had the pleasure of working with Rihannon from Heartbeat Events at Alex & Meagan’s wedding, and I can’t say enough good things about the experience. From start to finish, she was organized, attentive, and an absolute joy to collaborate with. Everything was communicated clearly, which made it easy for me to keep the timeline flowing and ensure the couple’s vision came to life. Rihannon handled all the details behind the scenes seamlessly, which allowed me to focus on creating the energy on the dance floor. It’s always a game-changer working with a coordinator who not only keeps things on track but also brings a calm, positive presence to the day. I’d be thrilled to team up again in the future—We highly recommend Heartbeat Events!

    Response from vendor•Sep 23, 2025
    Thank you for the review Larry, I really appreciate it!

  • Our Daughter's Wedding

    •Verified review
    •Tom and A.•Sep 18

    Rhiannon pulled off the wedding of a lifetime for our daughter and her husband. She really gave 110% to the whole process, from the planning, to the coordinating of people, to the minute to minute details during the ceremony and the reception. We couldn't have done it without her.

    Response from vendor•Sep 18, 2025
    Thank you so much for the review, I really appreciate it! Kiana & DeShawn's wedding was such a fantastic day!

  • Wedding

    •Verified review
    •James H.•Aug 25, 2025

    Rhiannon did a great job with coordinating everything the day of our wedding. She was very responsive, was able to help recommend vendors, and worked very well with everyone. She made the day of our wedding so much easier!

    Response from vendor•Aug 25, 2025
    Thank you for the review James! It was a pleasure to work with you and Taylor! I wish you two a lifetime of joy and happiness!

  • Heartbeat Events was a lifesaver!

    •Verified review
    •Denice H.•Aug 13, 2025

    As the mother of the bride I had the mistaken belief that I could plan and organize my daughter's wedding this summer. Boy, was I wrong! Fortunately I realized I needed help.. Rhiannon and Heartbeat Events were a lifesaver! Rhiannon's check-ins prior to the wedding insured everything was ordered and scheduled. The best part though was the day of the wedding. I didn't have to worry about anything, but just being the mother of the bride. Rhiannon and her crew were so helpful and made the day the perfect event for my daughter and her fiance' that I wanted it to be.

    Response from vendor•Aug 14, 2025
    Thank you so much for the lovely review Denice! It was such a pleasure to see their wedding day come to life! Best wishes to you, Michele and Jeffery!

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Cakes & desserts
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