Kaiya Smith Events
Service levels: Full-service planning
10% off 2027 Weddings
Don't miss out on this great deal for your 2027 wedding!
About Kaiya Smith Events
Kaiya Smith Events
Kaiya Smith Events is a boutique planning studio based in Oakland, serving the Bay Area, Wine Country, Coastal California, and beyond. Founded by Kaiya Smith, formally trained, deeply experienced, and relentlessly detail-oriented. We offer full planning, partial planning with design, and event management for couples who want their day to feel effortless, intentional, and entirely their own. Black-owned. Currently booking 2027.
My philosophy is simple: you should never have to worry. Not during planning, not the week before, and especially not on the day itself. That's my job. What sets Kaiya Smith Events apart is formal training, years alongside Northern California's top planners, and a design sensibility that goes beyond logistics. I don't just coordinate your day, I help shape how it looks and feels. I solve problems before you know they exist. I treat every couple like people, not projects. And I show up, fully, calmly, and completely.
In three words: Calm, Organized, Reassuring
Services by planning level
| Full-service planning | Destination wedding | Partial planning | Day-of coordination / wedding management | |
|---|---|---|---|---|
| Description | Our Full-Service Planning & Design Package is built for couples who want an unforgettable wedding experience, one that’s beautiful, deeply personal, and expertly managed from beginning to end. | Destination Planning & Coordination: $7,500+ For couples who want a guided, streamlined planning experience for their destination wedding. Full-Service Destination Planning & Design: $8,500 - $9,000+ For couples who desire a fully curated destination experience. From concept to celebration. We handle every detail of your event with an elevated, design-forward approach. *Both vary services* | Our Planning + Coordination Package is for couples who want expert support from the start, with a pro handling every spreadsheet, schedule, and vendor convo along the way. It’s thoughtful, thorough, and designed to give you space to actually enjoy being engaged. | Our Event Management Package is designed for couples who’ve done the planning, now it’s time to pass the torch and enjoy the celebration. |
| Planning begins | 12 Months out | 12 Months out | 12 Months out | 3 Months out |
| Vendor Management | ||||
| Contract Review | ||||
| Rentals & Linens | ||||
| Wedding Website | ||||
| Accommodation Coordination | ||||
| Transportation Coordination | ||||
| Final Venue Walkthrough | ||||
| Timeline Creation & Management | ||||
| Onsite Event Management | ||||
| Event Styling & Design | ||||
| Budget Planning | ||||
| Venue Recommendations | ||||
| Vendor Selection | ||||
| Invites & Stationery | ||||
| RSVP Tracking | ||||
| Wedding Favors & Accessories | ||||
| Venue Visits | ||||
| Pricing | Starts at $10,000* | Starts at $7,500* | Starts at $6,000 | Starts at $3,500 |
Reviews
Write a review5.0 out of 5
8 reviews
- KS
Kelley S.
Exceeded expectations & brought full peace of mind
I am SO glad that we entrusted Kaiya with our event room block management. I am a Type A individual and Kaiya gave me such peace of mind in the weeks leading up to and on our wedding day. Here are a few things that Kaiya went above and beyond with that fully exceeded my expectations: - She negotiated and secured a great room block with additional benefits for us and our guests. - Led communications with vendors and a challenging venue team. (Huge stressor off my plate). - Advised me through a sticky personal guest situation that resulted in a totally peaceful wedding day. - Procured a last minute rain tent 3 days before the wedding so that we could still use the entire venue space that we paid for. I didn't see much of Kaiya on the wedding day but I DID see our vision come fully to life! Kaiya truly allowed me to be a guest at my own party and I am SO grateful for that. THANK YOU, KAIYA!
- KR
Karen R.
Extremely helpful!
It was a pleasure working with Kaiya! She was very cooperative, knowledgeable, and organized throughout the entire process. The package I chose with Kaiya was the event management service. Wedding planning was a bit stressful for me since it was just my partner and I planning the whole thing together but 3 months before the event Kaiya jumped in and helped manage all of our vendors, helped with day of timeline, and more. She also helped coordinate the rehearsals and the day of the wedding. I truly did not have to worry about a single thing on my wedding day, Kaiya handled everything with ease and care, and she guided us through our timelines of events that day with expertise. Without her I don’t know how I would have been able to manage everything on my own. I appreciate her greatly and am glad I was able to work with her! Thank you again Kaiya!
- IV
Irene V.
Excellent!
Working with Kaiya was hands down one of the best decisions we made for our wedding. Throughout the entire planning process, she was incredibly helpful, remaining flexible and available for meetings that worked around our demanding work schedules. She took the lead on organizing and communicating with our vendors, and when the big day finally arrived, she and her organized team ensured every detail followed our timeline perfectly. Beyond the logistics, Kaiya made sure my husband and I were well tended to all day, allowing us to truly enjoy ourselves while she brought our specific vision to life. Our guests are still raving about how wonderful the wedding was, and we would highly recommend her to anyone looking for a seamless, stress-free experience!
- GO
Gaia O.
Professional, detail-oriented and a problem-solver
Kaiya Smith Events was an absolute pleasure to work with for our wedding. From the very beginning, their communication style was thorough, frequent, and professional. As a team of problem solvers who are incredibly detail-oriented and rigorous, they were instrumental in the success of our special day. Kaiya and her team's day-of coordination and vendor wrangling prior to the event ensured everything ran seamlessly. I would 100% recommend working with Kaiya Smith Events for your wedding or event. She was kind and professional from start to finish, and her deep knowledge of the Bay Area wedding industry made her an invaluable resource on our team. We couldn't have imagined working with anybody else for our wedding!
- PK
Paul K.
Flawless and Stress Free Planning and Coordination
We just had our wedding on August 9th, 2025 and from the first day we met with Kaiya we felt like we had a huge weight lifted from our shoulders. She helped us organize and prioritize our timeline, vendors, and must-haves for our weekend. From flowers, to DJ, to cake, and so much more she handled the coordination perfectly. We felt cool, calm, and relaxed to enjoy our special day. We couldn't have pulled it off without her and with our sanity intact. Thanks so much, Kaiya, you crushed it and we can't recommend you enough :)
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