The Coordinated Collective
Service levels: Day-of coordination/wedding management
About The Coordinated Collective
The Coordinated Collective
Working out of Arlington, VA, the Coordinated Collective provides day-of coordination for couples who have otherwise organized their own wedding. Aiding couples in the District of Columbia, Eastern Pennsylvania, Maryland, and Virginia, the women of this company have a wealth of knowledge and experience organizing weddings in all sorts of venues and design. Owned by Ja’el Mendez, this team of experts brings the final touch needed to make sure you get hitched without a glitch! The initial planning is done by the clients, meaning that couples choose their own vendors and have the freedom to design their own wedding.
The team at the Coordinated Collective bring in depth project management, product development, public relations, and hospitality skills to their services, providing high levels of professionalism. Combined with a passion for music, culture, and food, they see to it that a couple’s wedding vision materializes. Alleviating stress for the couple through their coordination, these planners allow the romantic pair to focus on their special day.
Services by planning level
| Day-of coordination / wedding management | Elopement / microwedding | |
|---|---|---|
| Description | We are a DIY wedding planner's best friend. With us, booking vendors, sending invitations, managing your budget, and renting or buying decorations is your responsibility. We're here to take the wheel on your wedding day and make sure your plan becomes a reality. We welcome unlimited emails during the planning process. Our work with our couples begins eight weeks before the wedding, ensuring no details are overlooked and tying up any loose ends. | Same package, but less time and guests! *no more than 50 guests |
| Planning begins | 6 Months out | 3 Months out |
| Venue Recommendations | ||
| Contract Review | ||
| Transportation Coordination | ||
| Venue Visits | ||
| Final Venue Walkthrough | ||
| Timeline Creation & Management | ||
| Onsite Event Management | ||
| Event Styling & Design | ||
| Vendor Management | ||
| Rentals & Linens | ||
| Pricing | Starts at $2,500 | Starts at $2,200 |
Reviews
Write a review5.0 out of 5
34 reviews
Bride
The Coordinated Collective was worth every penny, they made wedding planning so much easier and made sure our big day ran so smoothly! Our coordinator Abigail was amazing!! She helped us stay on track with planning and was amazing at helping to coordinate all of our vendors. She made sure our entire wedding day ran seamlessly, including implementing our rain plan so well that some guests did not even know that our wedding was supposed to be outside in the first place. We could not recommend them enough!
Huge thanks to Ja’el and team!!
Ja’el and team were essential to the planning and execution of our big day. Ja’el was so helpful, especially coordinating in the weeks leading up to our wedding, and she and her team made our wedding rehearsal, ceremony, and reception seamless. I highly recommend hiring the Coordinated Collective for any and all of your wedding planning/coordination needs!
Hire Them!!
Hiring The Coordinated Collective was by far the best decision we made throughout our entire wedding planning process. Every single person we interacted with was incredible, starting with Ja’el the owner, who was amazing from start to finish. She is warm, organized, thoughtful, and we felt see was genuinely invested in us. From our first conversation, we knew we were in great hands. Our day-of coordinators, Liz and Blair, were absolute stars. They just got us. Throughout the planning process, they provided steady guidance, answered every question, and—when we had concerns about potential issues with other vendors—gave us thoughtful, grounded advice and real encouragement. As we approached the wedding, Liz and Blair stepped in to manage the scheduling of the countless moving parts of our wedding day. They helped address issues before they became problems, and resolved most problems before they became crises. Their communication and stress management were unparalleled. They kept us informed whenever we needed to know something and shielded us from anything we didn’t need to be bothered with. I referred back to Blair’s meticulously documented recap emails from our planning meetings so many times during planning - no idea how anything would have gotten done without those! We always felt like they were firmly on our team. Their presence throughout those final weeks kept us calm and confident… despite the best attempts of some of our vendors and family! And then the wedding day itself… flawless. Truly flawless. They executed the day with precision, grace, and warmth. They handled countless details behind the scenes so seamlessly that we were able to be fully present and enjoy every moment of our big day. At one point during dinner, I (the bride) leaned over to my mom to ask if she had floss because I had food stuck in my teeth, and before I could finish my sentence, Liz promptly whisked me away to a back room where I found myself suddenly in front of a mirror with a toothpick in hand! The level of support and preparation during the pre-wedding stages was above and beyond what we ever expected. Our families and friends are still raving about how fantastic they were on the day-of. We also decided to add on content creation with Teri late in the process, and we are SO glad we did. She was amazing—funny, kind, unobtrusive, and everywhere at once without ever feeling like a camera was in our faces. A couple of days after the wedding, we received our raw video dump, and it is worth every single penny. I’ve spent hours reliving the day through all the behind-the-scenes moments she captured with our guests, family, and wedding party. She didn’t miss a thing. We can’t wait to see the short-form content she creates, but honestly, the raw footage alone already exceeded our hopes. We are genuinely obsessed with this team. The Coordinated Collective is thoughtful, professional, communicative, creative, and deeply committed to making your wedding experience exceptional from beginning to end. If you’re considering hiring them, don’t hesitate for a second. They were truly the best decision we made, and we are endlessly grateful.
Good planning partner
Coordinated Collective was a great partner for us in planning our wedding. They came ready with all the details we needed to account for in making sure everything was ready for our big day. Our coordinator, Francisco, was prepped and ready to help us on the day of, and helped us execute on our vision. We had a handful of calls in the leadup to our wedding to make sure we were on track and then had everything in order for our day of agenda. We were happy to have a coordinator who was familiar with our venue and had previously worked with some of our vendors. They were responsive throughout the planning process and helped us keep track of asks from other vendors.
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