Protea Event Planners
Service levels: Full-service planning
Team size: 1 – 5
About Protea Event Planners
Protea Event Planners
Wedding planning and event management, based in Frederick Maryland (locations also include DMV and NY). Protea Event Planners are committed to creating a personalized experience that captures your unique style and story. From selecting the ideal venue to managing every detail, we take care of everything so you can savor every moment. Your perfect day is just a click away! Have a browse through our site to see how we can turn your wedding dreams into reality.
Protea Event Planners offer a fun, personalized touch that goes far beyond standard event coordination. We deliver a bespoke planning experience that reflects your individual style and preferences. We stay ahead of trends, infusing fresh, innovative ideas to make your wedding stylish and distinctive. By choosing us, you gain a dedicated partner committed to excellence and exceptional service. We guarantee a flawlessly executed celebration that mirrors your unique vision and personality, transforming your special day into an extraordinary and unforgettable experience.
In three words: Creative, Fun, Organized
Services by planning level
| Full-service planning | Event design | Partial planning | Day-of coordination / wedding management | |
|---|---|---|---|---|
| Description | This package is perfect for couples who want a stunning event but lack the time to plan it themselves. We will oversee every aspect of your wedding, from selecting the venue to the final sparkler send-off, managing all logistics and details to ensure a seamless experience. and create a detailed timeline for your event day. With us handling every detail in an organized and efficient manner, you can relax and enjoy the process. | More than just a wedding, we design an entire weekend experience that blends sophistication with fun, creating unforgettable memories for you and your guests. And if you’re planning from out of town? No problem! We specialize in working with couples from afar, turning your wedding dreams into reality. With this package, we handle every detail of your wedding weekend — from transportation and hotel room blocks to the wedding itself. | A partial wedding planner service provides a stress-free wedding day experience without the need for a full-service wedding planner. From the moment your contract is signed, we're here to assist you. This package includes multiple meetings before your event and attendance at the final venue walk-through with your venue and caterer. | Ideal for clients who have already planned their event and are now ready to relax and enjoy the celebration, this service is designed to manage all the logistics for you. We start by creating a detailed timeline and ensuring that all vendors and family members adhere to it. Our goal is to address any challenges that come up and handle any troubleshooting. You’ve put in all the hard work leading up to this special day. |
| Planning begins | 12 Months out | 12 Months out | 12 Months out | 3 Months out |
| Event Styling & Design | ||||
| Budget Planning | ||||
| Venue Recommendations | ||||
| Vendor Selection | ||||
| Vendor Management | ||||
| Contract Review | ||||
| Rentals & Linens | ||||
| Invites & Stationery | ||||
| Wedding Favors & Accessories | ||||
| Transportation Coordination | ||||
| Venue Visits | ||||
| Final Venue Walkthrough | ||||
| Timeline Creation & Management | ||||
| Onsite Event Management | ||||
| RSVP Tracking | ||||
| Wedding Website | ||||
| Accommodation Coordination | ||||
| Pricing | Starts at $7,000 | Starts at $8,500 | Starts at $4,200 | Starts at $2,800 |
Reviews
Write a review5.0 out of 5
32 reviews
- MR
Morgan R.
Perfect Planner!!!
We truly cannot say enough good things about Caroline. From start to finish, everything was seamless, thoughtful, and perfectly executed. She handled the rain and our rain plans with precision and perfection, and she even handled our polaroid set up perfectly, making sure we got a photo of every guest which was super important to us. She truly handled every single detail with such care and professionalism that we were able to be fully present and actually enjoy our day. Any stress we thought we might feel just never showed up, because she was always one step ahead. Every timeline, every transition, every little detail was handled flawlessly. Even the moments when I struggled with the fact my parents wouldn't be there because they had passed away, she handled those emotions with grace and was someone I could open up to. If you’re looking for someone who will make your wedding day feel effortless and completely taken care of, she is the one. If you're looking for someone who is a genuine, kind-hearted human being, she's still the one. We are so grateful for everything she did to make our day absolutely perfect. We love you, Caroline!!!
- R
Rachel
Highly Recommend Protea Event Planners!
Protea Event Planners is hands down the BEST wedding vendor. Caroline is incredibly organized and always on top of everything. A friend referred her to us, and we are so grateful they did! She was a great communicator, always responding promptly to texts and emails, checking in regularly, and keeping us on track. The shared Google Drive she created was also incredibly helpful in keeping everything organized. She was always so willing to help in any way possible, which made our lives so much easier! She is very responsible and reliable! As an Asian American couple, we truly appreciated how culturally sensitive and respectful she was. She made us feel comfortable and understood throughout the entire process. On the day of the wedding, everything ran seamlessly. Because she held the ground so well, we were truly able to relax and fully enjoy our day without stress. We truly could not have done it without Caroline and her team. We couldn’t have asked for a better coordinator and highly recommend Protea Event Planners!
- TF
Travis F.
We were lucky to work with Protea Event Planners!
Our wedding day simply would not have been as perfect as it was without the help of Caroline and her team. We began working with Caroline about 3 months before the wedding and her attention to detail, ability to adapt to our vision, and overall effort was incredible. She was as responsive in our initial days working together as she was during wedding week. When we ran into issues with vendors, timelines, or the venue itself, she was a phone call away and took care of everything we needed without us having to worry. She is the main reason our wedding day went as smoothly and error-less as it did, and we are so looking forward to the next time we can work with her again!
- JC
Jenna C.
Bride
The best decision I could have possibly made when I started wedding planning was hire Caroline. She became my right hand for everything from dream boarding, to selecting vendors, to handling communications and coordinating, to calming me down when things became too overwhelming. She is always so positive and fun, she made the entire process feel like a breeze and I can fully and confidently say we couldn't have done it without her. She made my pinterest board come to life (and really, all my wedding dreams come true!) We adore Caroline and couldn't speak more highly of her.
- DP
Dani P.
Best Wedding Planner Ever!!!
Caroline Calleja with Protea Event Planners was truly the BEST decision we made for our wedding. We worked with Caroline for about nine months leading up to our December 20, 2025 wedding in Frederick, MD. She made the entire process SO much easier and more enjoyable. Our ceremony at St. John’s and reception at Citizens Ballroom were absolutely beautiful and Caroline brought our vision to life in every way. She is so incredibly sweet, knowledgeable, calm, organized, friendly, flexible, and professional, which made planning feel as stress-free as possible despite my husband and I’s demanding and busy work schedules. She helped us find fantastic vendors, kept everything running smoothly with a perfectly coordinated day-of timeline, and handled every detail behind the scenes. Caroline is also extremely creative and talented. She even personally made unique décor pieces for our theme and designed the signage we used throughout the reception as well as our invitations and save-the-dates. Our wedding was an intimate celebration with about 65 guests, and it was elegant, seamless, timeless and more perfect than we could have ever imagined. We are so grateful for everything she did and truly couldn’t have done it without her. We highly recommend Caroline to anyone looking for an exceptional wedding planner.
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