Gathered & Grounded Events

Service levels: Full-service planning

About Gathered & Grounded Events

Gathered & Grounded Events

Your Calm, Considerate Planner

At Gathered & Grounded Events, we specialize in sustainable, intentional wedding planning that celebrates love thoughtfully and inclusively. We craft meaningful experiences that reflect each couple’s unique story, all while prioritizing eco-conscious practices in a resource-heavy industry. Our mission is to change the world one event at a time, creating celebrations that are both memorable and mindful of their impact.

Sustainability is a big part of who I am and how I live, and it naturally guides the way I plan events. As a compassionate vegan and someone who cares about our planet, I’m committed to creating weddings that are deeply meaningful, while honoring the earth.

In three words: Calm, Collaborative, Creative

Services by planning level

Service included in starting price
Service available for an extra cost
Full-service planningPartial planningDay-of coordination / wedding managementElopement / microwedding
Description

For those who want expert guidance from start to finish. Planning Begins 12+ Months Out and includes Event Budgeting, Venue Search & On-Site Visits, Vendor Recommendations, Exclusive Access to Our Eco- Conscious Preferred Vendors, Benefits of both base packages and So Much More!

For those who want expert guidance to tie up the final details. Planning Begins 3 Months Out with Unlimited Communication, Access to our Eco-Conscious Preferred Vendors, plus more!

Beginning six weeks out, we step in to tie up the final details and bring everything into alignment. We connect with your vendors, create a comprehensive wedding day timeline, confirm logistics, and manage the final to-do’s during the most high-pressure stretch of planning. You’ll head into your wedding weekend feeling organized, supported, and fully present - knowing every detail has been thoughtfully handled.

Small Event Planning Perfect for micro weddings and elopements—this package is designed for those smaller gatherings that still deserve big attention to detail. It includes two planning meetings, vendor recommendations to help bring your vision to life with ease and intention. Includes Day of Coordination (support) as well, plus a rehearsal if desired.

Planning begins12 Months out3 Months out1 Month out1 Month out
Vendor Management
Onsite Event Management
Event Styling & Design
Vendor Selection
RSVP Tracking
Venue Visits
Final Venue Walkthrough
Timeline Creation & Management
Budget Planning
Venue Recommendations
Contract Review
Wedding Website
Transportation Coordination
PricingStarts at $7,500Starts at $2,250Starts at $1,650Starts at $1,500

Reviews

Write a review
Rating: 5.0

5.0 out of 5

4 reviews

  • MM

    Madeline M.

    Rating: 5
    •Jul 17

    Excellent experience working with Caitlin

    Working with Gathered & Grounded Events was a great choice for our wedding planning journey . From start to finish, Caitlin was responsive and always there to meet via Zoom or to answer any questions via text. During our venue walk-through, Caitlin offered thoughtful suggestions about ceremony flow and table setup that we wouldn't have considered on our own. On our wedding day, she and her assistant were instrumental in getting our timeline down to the minute, making sure nothing fell through the cracks. Their attention to detail and calm presence meant we could actually enjoy ourselves instead of worrying about logistics. We'd recommend Gathered & Grounded to any couple looking for a planner who truly cares about making their day special.

  • JF

    Julianne F.

    Rating: 5
    •Jun 23, 2026

    Old St Mary’s Chapel Wedding!

    Caitlin was a great help for our wedding day! She was very communicative with our vendors and made sure everything ran smoothly the whole day. She did an amazing job setting up the decor; it was better than I had imagined!

  • C

    Cat

    Rating: 5
    •Sep 26, 2025

    High recommend!

    I had such a great experience working with Caitlin for my birthday party! They really took my vision and brought it to life with incredible attention to detail. Her clear, consistent communication made the entire process seamless and stress-free. They saved me so much time and energy, and I could truly just enjoy my celebration. Highly recommend to anyone looking for a planner who listens, delivers, and makes the day special!

  • N

    Nefertiti

    Rating: 5
    •Sep 25, 2025

    Above and Beyond!

    Caitlin is an amazing wedding coordinator! She's incredibly organized, attentive, and genuinely excited to help bring the vision to life. Caitlin handled every detail with such professionalism and grace. From vendor coordination and timeline management to last-minute changes and unexpected hiccups. She ensures everything flows seamlessly. What really stands out about Caitlin is her calming presence and ability to stay one step ahead throughout the entire planning process and on the big day itself. If you're looking for someone who is professional, passionate, and truly cares about making your day unforgettable, look no further! Nefertiti

I work completely solo for all weddings I coordinate and plan, with the exception of your wedding day. I work behind the scenes to create your timeline, communicate with vendors and of course, provide advice and support. On wedding day, I have an assistant join me to execute your event flawlessly.
No. I always reserve one wedding per weekend to ensure my attention is fully dedicated to you. There are very few scenarios where I take on two per weekend, separated by one day - I always share this case with my couples beforehand.
For our Month of Coordination/Partial Planning clients I see where we can tread lighter in the decisions we have left - such as your personal decor items, eliminating single use plastics or throwaway items, wedding day transportation and more! I'm very understanding that many couples come in with their own team of personalized vendors and we honor and respect their choices. For my full service clients, we dive deeper into the vendor and venue selection with sustainable, eco-friendly teams at the forefront.
Absolutely! Our team is happy to set up and arrange your wedding day decor however you'd like, including personal florals, ceremony decor, reception table-scapes, welcome table, plus more. We also pack up all of these items at the end of your event.

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