A wedding planner can be an extraordinary help to a couple planning for their wedding, but not all wedding planners are created equal! There can be tremendous variation in what exactly counts as the duties and responsibilities of a wedding planner. This is why it is important to sign a contract before you move forward with a wedding planner. The wedding planner contract will ensure that you and your wedding planner are aligned on what to expect on your big day, and that there will be no big surprises along the way.
There are many different roles for a wedding planner. Some couples choose to book a wedding planner who is hired to oversee the entire event, from finding a wedding vendor to confirming the guest list. This is not the only option, though. A less encompassing arrangement might be with a wedding planner who is hired to oversee the logistics of the wedding day itself, but who is otherwise not actively part of decision making throughout the wedding planning process.
The wedding planner contract is where this information is laid out, and made clear. Before you reach out to wedding planners, it might be helpful to think through what sort of arrangement would best suit your needs, and what aspects of their services you want to ensure are noted in an event planning contract.
Before you sign an event planning contract, make sure it includes the following critical pieces of information.
While some couples might only have one person sign the contract with the wedding planner, it can be helpful to have both partners enter into the agreement, as it might stave off confusion in the event that one partner has to negotiate with the wedding planner independently.
You also want to make sure you can answer some basic questions about how the arrangement will work. These questions should be addressed in the contract:
The wedding planner might want to include images of your wedding in their own promotional materials. While many people are comfortable with that, you can check the contract to see if this is included, and you can let them know if that is not something you are comfortable with.
The wedding planner contract will likely include a few legal terms. This guide helps you understand what they mean.
Also known as an ‘act of God’ clause, this is the term for when circumstances prevent the fulfillment of the contract in ways completely beyond the control of either party. The force majeure clause includes natural disasters, fires, or medical emergencies.
This is the clause that stipulates that the wedding planner is not legally responsible for the events of the wedding. If a guest, for example, eats food to which they are allergic, or runs into a glass wall, the wedding planner cannot be sued. Many couples consult with a lawyer to ensure this clause is the right choice for them, and some choose to purchase wedding insurance to cover any potential mishaps on the day.
This clause is intended to ensure that the wedding planner agrees to keep information about your wedding private, including where it is located and how many guests are arriving.
The decision to hire a wedding planner is the right one for many couples. When booking a wedding planner, however, it is important to make sure you sign—and read—a wedding planning contract stipulates the services provided, the fee to be paid, and the timeline for such services. This guide will give you the information you need to sign your wedding planner contract with confidence.