How to Stuff Wedding Invitations: A Complete Guide

Zola cordially invites you to the ultimate tutorial on how to stuff your wedding invitations! The perfect formula for fantastic invitations.

By The Zola Team

Invitation envelopes
Photo by Zola

Gather your gal pals, bribe your bride tribe, grab the groomsmen, and get to work—it’s time to start stuffing wedding invitations. And the more help you get, the easier the whole process will be.

Make It a Party!

To entice friends to help, make stuffing wedding invitations a fun-fill day, complete with drinks and snacks. There’s never a bad time to hang out and have fun with friends, so turn this wedding project into a chance to bond.

You don’t have to limit the event to just the wedding party or close friends, either. Stuffing wedding invitations is something your family members or parents’ friends might want to help with, too. Stuffing wedding invites is also a great time to call in a favor to anyone who has ever said: “let me know if you ever need help with wedding stuff!”

Create an Assembly Line

Many hands make less work, and an assembly line is a tried-and-true method of churning out a flawless finished product. Once you’ve gathered a good-sized crew, divide them up and give them individual tasks.

If you have more people than you need, try breaking people up into teams to work in shifts. You can even turn the process into a party game where the fastest team gets a prize at the end. Don’t be afraid to think outside the box and get creative with how you encourage people to get the job done.

Just don’t be bossy—these people are giving their time to help you send mail. Try to give direction rather than orders; nobody wants to help someone who seems ungrateful. Direction comes in the form of encouragement and gratitude, with plenty of compliments sprinkled on top. This subtle difference will determine whether your friends and family walk away from the day thinking “that was fun” versus “that was a nightmare.” Even if something goes wrong, try and remain calm—there’s almost always a solution.

How to Stuff Wedding Invitations Photo Credit // Inessa Nichols

Know the Perfect Wedding Invitation Order

A custom wedding invitation is never just one piece of paper. Usually, a wedding invitation will have anywhere between three and five cards or other documents included with the invitation card itself—and the order in which they’re packaged matters.

Here’s what goes inside the envelope, according to order:

  1. Invitation: The invitation is the star of the show, and it is the largest piece of paper in this packet of information. As a result, the wedding invitation should be the bottom layer of the invitation packet as a whole. Place your custom wedding invitation face up on the table so you can read the wording on the front.
  2. Reception card: Place the reception card on top of the invitation, again with the wording facing you. Do your best to center the reception card on top of your wedding invitation.
  3. RSVP envelope: Place the RSVP envelope, so it lays vertically on top of the reception card with the flap of the envelope opening out to the right.
  4. RSVP card: Place the RSVP card onto the envelope with the wording upright and visible. Fold the flap of the RSVP envelope over the RSVP card so that it’s tucked into place without being inside the envelope.
  5. Map: Place the map card centered on top of the RSVP card, wording facing up.
  6. Accommodation or detail card: Finally, place the accommodation card on the very top to complete your stack.

Before placing the final package inside your envelope, make sure all of the stationery is facing the same direction, with the wording up. If some of your stationery is landscape and some is portrait, turn the landscape cards 90 degrees clockwise, so that they are vertical and centered on top of the other cards.

Now, Stuff!

Once you place everything in the correct order, it’s time to insert the whole collection of materials into the envelope. Here’s the proper way:

  1. Start with the envelope laying flat in front of you with the flap open, so the interior is showing. The area where you would write the address should be face down on the table.
  2. Turn the envelope 90 degrees clockwise, so that the opening of the envelope is on the right, allowing you to slide the invitation packet into the envelope from right to left. From this position, the top edge of the invitation, and subsequent inserts, should align with the left edge of the envelope.
  3. With the invitation package facing up, slide the entire packet into the opening of the envelope (from right to left) with the front/wording of the invitation being the only visible piece of the invitation packet. This method ensures that when your guests open the wedding envelope, all they have to do is open the envelope flap, pull out the invitation, and twist 90 degrees clockwise to easily read the most important details. The reason for this is that most people are right-handed (sorry lefties), and this method is the most natural way to open and read something that is in an envelope.
  4. To ensure you have inserted the packet correctly, check and make sure you can still see some of the wording of the invitation documents before closing the flap. Even with everything stuffed into the wedding envelope, you should still be able to see a visible portion of the front of the documents.
  5. Lick the envelope and press the flap down over the open interior, using your index and middle fingers to make a firm seal.

Now, only a few (hundred) more, and you’re all done.

Try to Do It in a Day

It might initially seem like an insurmountable task, but trust us: Getting the invites stuffed, sealed, and stamped in one day is the way to go. Here are some tips to ensure that nothing goes wrong while envelope stuffing:

  1. Don’t have food or drinks near the invites: The last thing you want is for something to spill on a pile of invitations. Work in a space that is clean and clear of anything that could tip over and stain.

  2. Put each piece in its own separate stack: Have one stack for the invitations, another stack for the rsvp card, etc. That way, you can move seamlessly across the table you are working at, building each invitation one piece at a time. This strategy will make it much easier for you to stuff the entire invitation packet into an envelope as a group. If you try to put each individual piece of the invitation packet into the envelope instead of the aforementioned stacking method, it could lead to a much longer process, with more room for error.

  3. Do the stamps last: This only applies if you aren’t using an assembly line method with friends. If you have an assembly line, you can put someone on stamp duty, but if you and your SO are stuffing envelopes by yourself, doing the stamps last is a big time-saver. Also, do yourself a favor and use self-adhesive stamps—no one wants to lick that much postage. If you want to learn how to send wedding invitations, Zola can help you.

Signed, Sealed, Delivered!

When it comes to checking off tasks for your wedding, you never want to let tasks build up. Stuffing wedding envelopes is a relatively easy task that simply requires a little stamina. Stream a movie, listen to music—whatever you need to do to help pass the time.

And although you may have to do the work of stuffing wedding envelopes yourself, you’ll be glad to know that Zola addresses your envelopes for free. With this service, there’s no need to hire a calligrapher, no double-checking addresses, and, most importantly, no hand cramps. We pull guest information straight from your Zola registry, so you don’t even have to worry about plugging in any additional addresses.

Our goal is to make this process as easy as possible, so that you can enjoy all the fun that comes with planning your dream wedding. We’ll ship the invites, inserts, envelopes, and whatever else you include straight to your door free of charge, and we’re always here to answer any questions, so you can get the job done lickity-split.

How to Stuff Wedding Invitations Photo Credit // Sippakorn Yamkasikron Unsplash
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