Question 1

How many hours are included in our booking?

Accepted Answer

The Ranch DOES NOT have a light’s out time! One of the special perks of booking here at The Ranch is that we have the capacity to accommodate overnight guests. Since so many of our guests do overnight here, it is easy to extend your party until the wee hours. We do need to be mindful, however, of the local ordinance which requires a lower music volume after 10:00 PM. A Ranch Staff Member must be on hand until the last guest retires. For your convenience, we will provide a Staff Member until 12:00 PM. After midnight, you can purchase extra Staff Member time for a nominal fee.

Question 2

Do we need to get insurance?

Accepted Answer

Yes. The purchase of Event Liability Insurance is mandatory. We require a $2 million liability policy that covers the entire 3-day event and includes liquor liability. Proof of purchase must be submitted at least 1 month prior to your wedding. We also highly recommend your purchasing a Cancellation Insurance Policy to protect you from financial loss should your big day need to be cancelled or postponed.

Question 3

What’s your cancellation policy?

Accepted Answer

a Booking Fee of 33% of the agreed upon rental fees are due within 24 hours of signing the contract and reserving dates. This booking fee is non refundable. Additionally, 50% of the total fee is due if event is cancelled at least 91 days prior to the scheduled date. No refund is due if event is cancelled 90 days or less prior to the scheduled date.

Question 4

How do we get to your venue from the nearest airport?

Accepted Answer

The Ranch is 70.5 miles from Sacramento International Airport (SMF) & 155 miles from San Francisco International Airport (SFO). From SMF take I-5 S towards Sacramento to exit 518 CA-99 S/I-80BL E/US-50 E - continue on 50-E towards Lake Tahoe for 32.6 miles. Take exit 44 & turn right on Missouri Flat Rd. Turn left on China Garden Rd/Main Street/Pleasant Valley Rd (5.5 miles). Turn right on Bucks Bar Rd (very curvy - 4.8 miles). Turn right on Mt. Aukum (2.9 miles). Turn left on Fairplay (3.6 miles). Turn left on Stoney Creek Rd (.4 miles) towards Charles E. Mitchell Winery. Turn right into the Ranch at Stoney Creek entrance.

Question 5

Can we bring our own alcohol?

Accepted Answer

Yes. We do not sell or serve alcohol. We require that all alcohol be distributed by a professional bartender and that they have liquor liability insurance.

Question 6

Do you have on-site parking?

Accepted Answer

Yes, we can accommodate parking for up to 200 guests. We require parking attendants to assist with facilitating parking before and during event.

Question 7

What is your peak season?

Accepted Answer

May, June, July, August, September, October

Question 8

What is your off-peak season?

Accepted Answer

we are closed November through April

Question 9

Do you have accessible facilities?

Accepted Answer

No

Question 10

Do we need a Coordinator or Planner?

Accepted Answer

Yes. The Ranch requires a Professional Coordinator to run the weekend and oversee the events happening due to our size, event durations, and complexity. We do offer an In-House Coordination Team that is available to plan your full three-day experience. Our Team has the added advantage of familiarity with our beautiful property. We can also provide a “Recommended Vendor List” that lists several outside coordinators that we have worked with successfully in the past.

Question 11

Does the Ranch allow consumption of hard alcohol?

Accepted Answer

Yes. We have no restrictions on the alcohol you bring, as long as it is served by a licensed bartender. We strongly encourage signature drinks as a means of budget management and to encourage responsible drinking. While shots are not prohibited, we discourage them because we have found that they promote irresponsible behavior that can incur damages that become the financial responsibility of the Bride & Groom. We ask that you please manage your consumption in a way that allows for a clean event and safe departure.

Question 12

Do we need a bartender?

Accepted Answer

Yes. Our goal here at Stoney Creek is to enable our guests to have the best day ever. One of the few places we draw the line and have strict rules are with bartenders. Bartenders have a huge job and the safety of your guests are in their hands. We require professional bartenders at The Ranch for the safety of not only our business, but the safety of your family and friends as well. You may find a list of recommended bartenders on our “Recommended Vendor List” or through your caterer. Your bartender(s) needs to arrive 2-3 hours prior to the event (to ensure drinks are on ice, and the bar is set up and ready) and stay until at least 10:00 PM.

Question 13

Does the Ranch at Stoney Creek provide Catering Services?

Accepted Answer

The Ranch offers catering services for small groups. We are happy to host a small rehearsal dinner of up to 50 people, as well as lunch, appetizers, late night snacks, S’mores, and Sunday Brunch. We do allow you to bring in outside caterers. You can find a list of reliable caterers in our “Recommended Vendor List”. Please note that it is considered the responsibility of the caterer to set the dinner table with your selected place settings (not decor) and to buss the tables after your reception dinner. Additionally, you will be responsible for providing a meal for up to 5 vendors (photographer, DJ, Coordinator, Assistant etc).

Question 14

Does the Ranch provide table side water service during dinner?

Accepted Answer

Tableside water service works best when the Caterer is responsible as they are typically serving food and setting tables. Pre-poured water glasses and/or pitchers at tables is an easy add-on to confirm with your catering team. We would like to emphasize the importance of the water service for dinner especially during the warmer months. We are happy to step in and help with this service if needed for an additional fee.

Question 15

Does the Ranch provide water and drink stations?

Accepted Answer

Yes. Oftentimes the catering team offers this service, but they leave much earlier than your guests and take it with them. We now offer this service for an additional fee. We allow the beverages to stay out for the duration of your party. Your Drink Station decorations will be cohesive with your overall décor theme. We also provide a staff member who will be responsible for maintenance and refills.

Question 16

Does the Ranch provide coffee?

Accepted Answer

Yes. It is very important to offer coffee at the Ranch as people are usually looking for a coffee to drink or to take along as they leave to stay alert on the curvy roads out here. We recommend booking one of our fully decorated coffee service stations through us as we will ensure it stays out for even your late-night guests. Let your caterers pack up and leave and we will take care of the late-night services.

Question 17

Can we have open wine bottles on the table?

Accepted Answer

Yes. You will need to arrange this with your Licensed Bartender or Caterer. You will want to keep this in mind when planning the layout of your table décor.

Question 18

How do toasts and speeches work at the Ranch?

Accepted Answer

This is an often over-looked detail. It is important to think ahead and preplan with your Coordination Team, Caterers and/or Bartender to strategize how you prefer for your guests to receive their champagne. You can either have champagne poured tableside or serve pre-poured champagne to each guest prior to your toast. Should you bring your own plastic champagne glasses, please ensure that they are pre-assembled and clean.

Question 19

Are the renting of portable restrooms required?

Accepted Answer

Yes. To ensure the comfort and safety of all your guests, we do require the rental of porta potties through one of our recommended vendors for the entire 3-day event because The Ranch is on a septic system. The upscale trailers are equipped with sinks, air conditioning, piped in music and flushing toilets. You can also choose to rent standard single stall units but will need a quantity sufficient for your guest count, as well as wash stations.

Question 20

Are there requirements regarding vendor selections?

Accepted Answer

Yes. We do have a couple requirements here at The Ranch. We require that your Coordinator, Caterer, Florist, DJ and Bartender must be provided by a Professional Service. Also, any Coordinator, Caterer, Photographer and/or DJ that has not been to our property are required to schedule an onsite visit prior to wedding weekend.

Question 21

Is smoking allowed at the Ranch?

Accepted Answer

For the safety of all our guests and the threat of fires, smoking is taken very seriously at The Ranch. All smoking must be contained in the designated smoking area (circular stone driveway in front of the red barns). This includes cigarettes, cannabis, vapes, etc. Please dispose of all by-products in the provided garbage containers. With preapproval, cigar smoking may also take place on the outdoor patio attached to the saloon and in our optional Cigar Lounge. Smoking in any other areas at The Ranch is strictly forbidden.

Question 22

What do you allow for the exit toss?

Accepted Answer

This tradition is always super fun and interactive for everyone. We require that all tossed items are eco-friendly, such as: natural flowers or flower petals, dried flowers (lavender, rice or bubbles. No synthetic items please! Even when the item is promoted as being biodegradable, we find that it is not and we cannot allow it. We love sparklers and know that exit toss photos with sparklers are beautiful. However, they do pose a fire threat, and thus need pre-approval.

Question 23

Is there a campground at the Ranch?

Accepted Answer

Yes. We do have a campground that will accommodate 80 guests. There is a cost per person per night and includes a Continental Breakfast. You can bring your own tent and sleeping gear, rent our Bare Bones tents with cots (for an additional fee) or bring a trailer up to 26' or a motorhome up to 30'. We do not have hookups, but there are 2 restrooms and 2 outdoor showers available for campers. Renting additional porta potties is recommended for larger groups or for extra comfort.

Question 24

Are campfires allowed?

Accepted Answer

Cooking campfires in our predesignated venue firepit are a fun part of your experience. S'More's campfires are overseen by RSC Staff and can be included in your events from 9:30-11:00 PM (if guests are in attendance). You must provide adult supervision to oversee any children in your party. Due to drought conditions and the risk of wildfires, campfires in the campground area require pre-approval and are only permitted during some seasons based on local ordinances.

Question 25

Can we use the flower shop?

Accepted Answer

The flower shop is divided into two parts. There is a front area and walk-in cooler behind an insulated door. The front area of The Flower Shop is a working area for the Ranch and is full of our own tools and supplies and is for our own staff use only. With preapproval, the walk-in cooler is available to hold bouquets and finished arrangements as well as a minimal amount of pre-stripped loose floral ready to be used around the venue and staged for your event. You can also store oversize food platters or desserts in this cool area when prearranged if needed.

Question 26

Can we cook onsite?

Accepted Answer

Yes. You are welcome to use the small kitchen located in the Lakehouse for cooking family meals. It is equipped with a small refrigerator, small range, and limited counter space. It is ideal for a cozy family dinner. The size will limit you to only cooking for small groups, typically 12 people or less. The kitchen has not worked in the past for event cooking such as rehearsal dinner and ceremony. Take a load off and enjoy having the caterers handle the big numbers!

Question 27

Does the Ranch provide ice?

Accepted Answer

Yes. We can purchase and provide ice when given 1 week notice at a cost of $10 per bag. We have a freezer that holds 380 lbs (nineteen 20-pound bags) of ice that you may use at no additional cost. Please remember that you will need enough ice to cover your entire 3-day event. Ice quantities needed vary for each wedding depending on ambient temperature and guest count.

Question 28

Can we bring pets?

Accepted Answer

While we love animals, pets are not allowed on the Stoney Creek property without prior approval. We are a working farm with animals free ranging on our property. Our ranch dogs are LGD working dogs. Their job is to protect our animals from outside predatory animals including wild dogs. While our dogs are sweet dogs for people, they are very large and may see other dogs as a threat. Pre-approval may be granted for the Bride and Groom ONLY (during ceremony) and a non-refundable deposit of $150 will be required. Dogs are strictly forbidden from being inside any room, building or in the campground.

Question 29

Can we bring children?

Accepted Answer

Yes. The Ranch at Stoney Creek is a dream for kids and we love it when they are included! We've even had events that designate their own fun areas including tents, teepees, games, coloring tables, and more! We encourage you to enhance the experience and make a fun and safe space for the kids attending. Many weddings hire a sitter or assign a family member to supervise the children. Please let your guests know that we have a 20+ foot deep pond, free range animals, and an evening bonfire that pose hazards for children. ALL children under the age of 13 require adult supervision at all times.

Question 30

Can we bring our own personal decorations, accessories and furniture?

Accepted Answer

Yes. You are welcome to bring your own decorations and personal items.* The Welcome Area, Memory Table, Sweetheart Table, and the Favor Table are the areas which benefit most from your personal keepsakes. For your convenience, we have a large selection of decorations, accessories and furniture at competitive rental prices. We offer you the option to source from us to reduce your costs and to make your planning easier and more efficient.

Question 31

Can we bring our items and store in advance?

Accepted Answer

Yes. We have designated Tuesday just for this purpose. Our 3-day wedding couples must plan to make an appointment for the afternoon of the Tuesday prior to their wedding for drop off of items into a special space set aside just for you. This is a great way to eliminate stress, verify that you have not forgotten anything and serves to streamline your preparations.

Question 32

Can we bring our own tableware?

Accepted Answer

Yes. You may bring certain sentimental items such as a special cake cutter or glasses for the Wedding Couple*. We prefer that the remainder of your tableware be sourced from your caterer, or from us. Please understand that all tableware must be cleaned with all stickers removed and packaged in a dust free container prior to and after your event. Many couples choose to bring their own cloth napkins to match their decor, which we love. Please note that napkins must be pressed, knotted, and folded PRIOR to drop off. To streamline your wedding set up, please designate who and how these tasks will get done in advance.

Question 33

Can we use the patio to host our Rehearsal Dinner or the Wedding Day lunch?

Accepted Answer

Yes! Most of our wedding couples do host their Rehearsal Dinner here at The Ranch. The use of the Rehearsal Site is part of your Wedding Package and includes the use of our generous sized Upper Patio. We have tables and chairs, a caterers/buffet table, a table for drinks display and a tub that you may use for ice and/or for display of iced drinks. Please note that having a food truck at this upper site does not work as there is no flat space near to the dinner tables for them to park, cook and serve.

Question 34

Can we sleep in the saloon?

Accepted Answer

Our saloon is where the Groomsmen have lunch and get ready on your wedding day. The saloon is not ideal for overnight stays because there is no bathroom or bedding. However, there are occasions when you feel it is unsafe for one of your guests to drive. In this case, there is a sofa and a queen size air mattress available for use in the saloon for an additional fee.

Question 35

What information should we include on our wedding website?

Accepted Answer

You should include event date, time, location. Travel recommendations if you have them. Dress code and other recommendations (comfortable shoes and sweater/jacket). How campground fees are paid (per person/per day paid directly to the hosts - usually through venmo link). Smoking and pet policies.

Question 36

Do I need event insurance?

Accepted Answer

Yes. The purchase of Event Liability Insurance is mandatory. We require a $2 million liability policy that covers the entire 3-day event and includes liquor liability. Proof of purchase must be submitted at least 1 month prior to your wedding. We highly recommend your purchasing a Cancellation Insurance Policy to protect you from financial loss should your big day need to be cancelled or postponed.

Question 37

What should we wear?

Accepted Answer

We recommend that all guests at The Ranch wear comfortable shoes for walking outside on sloping gravel roads and grass. Flat or low-heeled shoes are very highly recommended. Dress in or bring layers of clothing. Even the hottest of days can transition to a chilly night.

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The most perfect and magical venue!!

Perfect Wedding Venue with Amazing Staff

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Frequently asked questions

How many hours are included in our booking?

Do we need to get insurance?

What’s your cancellation policy?

How do we get to your venue from the nearest airport?

Can we bring our own alcohol?

Do you have on-site parking?

What is your peak season?

What is your off-peak season?

Do you have accessible facilities?

Do we need a Coordinator or Planner?

Does the Ranch allow consumption of hard alcohol?

Do we need a bartender?

Does the Ranch at Stoney Creek provide Catering Services?

Does the Ranch provide table side water service during dinner?

Does the Ranch provide water and drink stations?

Does the Ranch provide coffee?

Can we have open wine bottles on the table?

How do toasts and speeches work at the Ranch?

Are the renting of portable restrooms required?

Are there requirements regarding vendor selections?

Is smoking allowed at the Ranch?

What do you allow for the exit toss?

Is there a campground at the Ranch?

Are campfires allowed?

Can we use the flower shop?

Can we cook onsite?

Does the Ranch provide ice?

Can we bring pets?

Can we bring children?

Can we bring our own personal decorations, accessories and furniture?

Can we bring our items and store in advance?

Can we bring our own tableware?

Can we use the patio to host our Rehearsal Dinner or the Wedding Day lunch?

Can we sleep in the saloon?

What information should we include on our wedding website?

Do I need event insurance?

What should we wear?

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