Heirloom Event Company

•Ratings include Zola and Google reviews

Service levels: Full-service planning

Team size: 1 – 7

About Heirloom Event Company

Heirloom Event Company

Founder + Lead Planner

At Heirloom Event Company, we lead with transparency, clear communication, and genuine care. Serving couples in Chicago, Los Angeles, Milwaukee, and Northwest Arkansas, we’re committed to helping you create a beautiful wedding without breaking your budget or sacrificing what matters most. We offer honest guidance, organized processes, and creative solutions that help you stay grounded, feel supported, and enjoy your planning journey with confidence and ease.

Our couples appreciate the way we combine transparency, protection, and steady support. We carefully review every contract you receive or are considering so you never feel uncertain or unprotected. Throughout your planning, we communicate openly, advocate for your priorities, and offer creative solutions that honor your vision and budget. And when wedding day arrives, we’re with you from start to finish—staying through the last dance to ensure your night ends beautifully and stress-free.

In three words: Honest, Organized, Supportive

Best of Zola 2026
Best of Zola 2025
Best of Zola 2024

Services by planning level

Service included in starting price
Service available for an extra cost
Full-service planningDestination weddingPartial planningDay-of coordination / wedding management
Description

Full-service planning is designed for couples who want trusted guidance from the first conversation to the last dance. We oversee contracts, vendor communication, timelines, logistics, and countless behind-the-scenes details while helping you make informed decisions every step of the way. The result is a thoughtful, organized planning experience that allows you to stay present and enjoy the journey.

Planning a wedding away from home comes with unique logistics, timelines, and considerations. Our Destination Planning service provides thoughtful guidance through vendor sourcing, travel coordination, guest logistics, design, and on-site execution so you can stay focused on the experience while we help manage the details behind the scenes.

Partial Planning is designed for couples who have already started planning but want expert guidance as decisions become more complex. We provide ongoing support, vendor recommendations, budget guidance, design direction, and planning oversight to help you stay organized, confident, and on track without carrying the entire process on your own.

Event Management is designed for couples who have planned their wedding but want a professional team to take over the final details and execution. Beginning several weeks before the wedding, we review vendor contracts, create a comprehensive timeline, confirm logistics, and coordinate every moving piece so you can be fully present and enjoy your celebration.

Planning beginsDay Only
Budget Planning
Venue Recommendations
Vendor Management
Wedding Website
Accommodation Coordination
Timeline Creation & Management
Onsite Event Management
Event Styling & Design
Vendor Selection
Contract Review
Rentals & Linens
RSVP Tracking
Wedding Favors & Accessories
Transportation Coordination
Venue Visits
Final Venue Walkthrough
Invites & Stationery
PricingStarts at $9,995Starts at $12,500Starts at $6,195Starts at $1,800

Reviews

Write a review
Rating: 5.0

5.0 out of 5

190 reviews

  • KB

    Kelly B.

    Rating: 5
    •Zola
    •Oct 30

    Kate is the best!

    Kate is incredible! I'm an officiant and I have the pleasure of working with a lot of excellent wedding planners, but Kate is one I would rank among the best of the best! She is thoughtful, detailed, kind, organized, and communicative -what more could you want in a wedding planner? Kate is the kind of vendor that other vendors love to work with - and that should tell you everything you need to know!

  • TH

    Tim H.

    Rating: 5
    •Zola
    •Oct 27

    Professional, Organized & a Pleasure to Work With!

    It was an absolute pleasure working with this team! From start to finish, they were professional, organized, friendly, and incredibly easy to work with. Weddings have a lot of moving parts, and it's always refreshing to work alongside coordinators who keep everything running smoothly while making the experience enjoyable for everyone involved. Their attention to detail and dedication to their couples really shows. Looking forward to working together again!

  • JS

    Janine S.

    Rating: 5
    •Zola
    •Oct 27

    Bride

    We worked with Heirloom Event Company for month-of and day-of-coordination. Before even being paired with our specific coordinator, Haylie was so helpful in organizing and reviewing our contracts, as well as managing our hotel blocks. We worked with Susie for month-of-planning and she was INCREDIBLE! She is a problem-solver, an organized and thorough communicator, and an overall cheerleader! She kept us on track in the last few weeks before our wedding and helped keep our stress low. On the weekend of our wedding, Susie and her assistant managed the flow of the day and helped deliver a perfect day! We would recommend this team to anyone looking for planning or coordination services!

  • MR

    Mara R.

    Rating: 5
    •Zola
    •Oct 21

    The best Wedding Coordinator in the business!

    The team at Heirloom Event Company are the best when it comes to wedding/event coordination! Haylie and her team are truly experts at what they do, and made my wedding planning process so easy, stress free, and positive. Haylie is extremely organized, has so many amazing ideas and recommendations, is flexible, communicative, and so easy to work with, we could not recommend this team more. Especially on the day of the wedding, we did not have to worry about a single detail. The team executed our planning and vision perfectly, kept everyone on schedule, and handled any and all issues that popped up along the way with no stress at all. They made our day perfect, and we HIGHLY recommend this team to anyone and everyone!!

  • HR

    Hannah R.

    Rating: 5
    •Zola
    •Oct 19, 2026

    The BEST Vendor Partner

    We absolutely loved our experience working with Haylie and Heirloom Event Company on a wedding at the Waldorf Astoria in Washington, DC! As a florist, we so appreciate a planner who is organized, communicative, and collaborative, and Haylie brought all of that to the table throughout the planning process and on the wedding day. She advocated for our team while trusting our expertise and creative vision, which made working together feel easy and supportive. We highly recommend her to any couple looking for a wedding planner in the Washington, DC area! Looking forward to our next event together!

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We lead with transparency, clear communication, and steady support. We review all contracts, guide you through every decision, and keep planning organized so you always feel informed, confident, and never overwhelmed.
Absolutely. Many of our couples don’t live in their wedding city. We offer flexible communication, detailed timelines, organized systems, and full vendor coordination so planning from afar feels easy and stress-free.
Couples typically book 12–18 months ahead, but our team has the experience and structure to support a variety of planning timelines. We’ve even orchestrated a 250-person wedding in six weeks, so feel free to reach out whenever your planning begins.
Our full-service package covers everything from reviewing contracts and managing vendors to building timelines and overseeing your wedding day start to finish. It’s ideal for couples who want full support throughout planning.
We begin by reviewing contracts and building a timeline. Six weeks out, we rejoin to finalize details, coordinate vendors, confirm logistics, and execute your wedding day from start to finish so everything runs smoothly.
Yes! In addition to serving Chicago, Los Angeles, Milwaukee, and Northwest Arkansas, we travel wherever your celebration takes you. We’ve planned weddings in DC, Boston, and internationally, and we’re happy to create a custom proposal for your location.
Yes. We’re with you from setup through the very last dance. Your celebration deserves a seamless ending, and our presence throughout the entire day ensures everything runs smoothly and exactly as you imagined.
We love working with budget-friendly brides just as much as luxury ones. Our motto is that you can have a beautiful, meaningful day without breaking the bank. We get creative—whether that means finding alternatives, sourcing cost-effective options, or connecting you with incredible local college musicians through the head of their department. Cello, harp, violin for $150 for 1 hour? We got it. We thrive on crafting smart, thoughtful solutions.
We keep planning organized with shared systems that every planner on our team can access. We maintain a detailed planning resources document that outlines your vendors, restrictions, food allergies, décor limitations, and more. Every detail is documented and updated, which is why our initial contract review is so important. Nothing gets missed, and everyone stays aligned from start to finish.
Of course. Whether we lead your rehearsal depends on your venue’s access rules, but if an on-site rehearsal isn’t possible, no problem—we do many day-of rehearsals. We make sure everyone knows where to stand, when to walk, and all the details needed so the ceremony feels seamless and confident.

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