Question 1

When can we tour or do a walkthrough?

Accepted Answer

We are by appointment only! We believe the venue should be private for the client who has booked. All tours can be scheduled through email and take place between 9:00am-5:00pm Tuesday-Friday if there is no event booked.

Question 2

When can we decorate?

Accepted Answer

All decorating must take place within your rental period.

Question 3

How many guests does the Clubhouse and Grand Hall Hold?

Accepted Answer

Clubhouse: 75-100 depending on floor plan. Grand Hall: 250-300 depending on floor plan and lay out. If more than 250 guests you will need to utilize the lobby for bar, buffet and cake.

Question 4

What is the candle and decor policy?

Accepted Answer

We do allow real candles as long as the flame is two inches below the glass line.

Question 5

Can we use real flower petals?

Accepted Answer

Yes, but all petals indoors or outdoors must be picked up by renter to avoid a fee.

Question 6

Do we need to provide our own music?

Accepted Answer

Yes, we have an in house sound system that can play background music only.

Question 7

What can we do for our grand exit?

Accepted Answer

We allow sparklers, bubbles, cold sparklers, real petals, and attached streamers. We do allow biodegradable confetti, but it must be completely cleaned up, and we do charge a $200 fee for indoor use and $500 fee for outdoor use.

Question 8

Can we drink alcohol while we get ready?

Accepted Answer

Yes! However, all alcohol will be collected from the suites when the hired officer arrives

Question 9

Do you require security?

Accepted Answer

Yes, security is required when serving alcohol. Vinterra will staff your officer for you. They arrive 30 minutes before the ceremony begins and leave at the end of your rental period. For any event with a guest count under 249, one security officer is required at $300. For any event with a guest count of 250 or over, two security officers are required at $600.

Question 10

What are the policies for alcohol?

Accepted Answer

All alcohol must be served by a licensed and insured bartender. You are allowed to purchase and bring in your own alcohol. We do require you purchase Host Liquor Liability Insurance.

Question 11

Who sets up the tables and chairs?

Accepted Answer

The Vinterra staff will set up all tables and chairs according to your floor plan submitted on All Seated. The Vinterra staff is not responsible for any room flip when having an indoor ceremony and reception.

Question 12

How do we create a floor plan?

Accepted Answer

All floor plans must be submitted through AllSeated.com, this is a free platform for you to create your own floor plan.

Question 13

Is their outdoor lighting?

Accepted Answer

We have outdoor bistro lights over the deck and patio.

Question 14

Who does the room flip?

Accepted Answer

Vinterra is NOT responsible for the flip of the room when going from an indoor ceremony and indoor reception in the Grand Hall. Please check with your hired vendors (planner, caterer and florist) if they do not lead the room flip it will fall on your family and friends to flip the room

Question 15

Do you require a planner?

Accepted Answer

Yes! We require a minimum of a month of wedding planner. From past experience day of coordinators have been dropping the ball and our couples have had a poor wedding day.

Question 16

Do you have a preferred vendor list?

Accepted Answer

Yes, however the only vendor restriction we have is on catering. We have a list of 11 preferred caterers that we ask you to choose from. Anyone outside of this list may be approved upon request if requirements are met. We have the right to refuse any catering service.

Question 17

Is your venue ADA accessible?

Accepted Answer

Yes, we have an elevator lift indoors and ADA ramps outdoors.

Question 18

Do you allow cold sparklers and confetti indoors?

Accepted Answer

Yes, we allow both. However, for confetti, we have to charge a $200 clean up fee for indoor use, and a $500 fee for outdoor use. It must be biodegradable.

Question 19

Do you require a deposit?

Accepted Answer

Yes, we require 25% down to book the date, the following payments are due in 25% increments at 180 days, 90 days and 30 days out from the wedding.

Question 20

Do you have suites for getting ready?

Accepted Answer

Yes, we have two spacious getting ready suits.

Question 21

Do you have a shower?

Accepted Answer

Yes, we have two private showers.

Question 22

Do you offer discounts?

Accepted Answer

Military and first responders receive 10% off (first responders are police, EMSA and fire fighters, must be either client or parents of client. If you book within 24 hours of your tour we offer a 5% discount (must be paid by cash or check) January, February are 20% off. March is 10% off **Discounts do not stack

Question 23

Can I bring my dog?

Accepted Answer

Yes! We ask that you assign someone to monitor the dog, any dog poop left or damages by the dog will ensue a fee of $500.

Question 24

Can we have our wedding rehearsal at the venue?

Accepted Answer

Yes, all wedding rentals include an hour rehearsal. Rehearsal times are based on availability.

Question 25

Can we take engagement pictures or bridal portraits at the venue?

Accepted Answer

Yes, one hour photoshoot is included with any wedding rental.

Question 26

Can we rent the space hourly for an event?

Accepted Answer

Yes, the grand hall and clubhouse have hourly rentals available during the week.

Question 27

Do you have on-site parking?

Accepted Answer

We have a massive paved parking lot with over 200 parking spaces.

Question 28

Is there an additional fee for an outdoor ceremony?

Accepted Answer

Yes! $200 for the set up and breakdown of the outdoor ceremony chairs.

Question 29

Can we tour on Saturday or Sunday?

Accepted Answer

Nope, all tours take place Tuesday-Friday. We would love to give you a FaceTime tour if that works best for you

Question 30

Can we hang our own flower chandelier?

Accepted Answer

No, anything suspended in the venue must be hung by a licensed and insured professional. We will ask the florist for proof of insurance before it is suspended.

Question 31

When can we do our rehearsal?

Accepted Answer

All wedding rehearsals are booked 30 days before the wedding. If you are interested in booking the Clubhouse for a rehearsal dinner, that may be booked 90 days before the dinner at an hourly rate.

Vinterra Event Venue

Raw space venue

Full wedding (ceremony and reception) pricing

Guest capacity

About this venue

Seated guest capacity

Venue type

Venue setting

Our event spaces

Grand Hall

Guest capacity

Guests often feel this space is

Included in this room:

The Clubhouse

Guest capacity

Guests often feel this space is

Included in this room:

Grand Hall

Grand Hall

Guest capacity

Guests often feel this space is

Included in this room:

The Clubhouse

The Clubhouse

Guest capacity

Guests often feel this space is

Included in this room:

Available services that can be provided by Vinterra Event Venue

Services & amenities

Transportation & access

Reviews

Preferred vendors of Vinterra Event Venue

Frequently asked questions

When can we tour or do a walkthrough?

When can we decorate?

How many guests does the Clubhouse and Grand Hall Hold?

What is the candle and decor policy?

Can we use real flower petals?

Do we need to provide our own music?

What can we do for our grand exit?

Can we drink alcohol while we get ready?

Do you require security?

What are the policies for alcohol?

Who sets up the tables and chairs?

How do we create a floor plan?

Is their outdoor lighting?

Who does the room flip?

Do you require a planner?

Do you have a preferred vendor list?

Is your venue ADA accessible?

Do you allow cold sparklers and confetti indoors?

Do you require a deposit?

Do you have suites for getting ready?

Do you have a shower?

Do you offer discounts?

Can I bring my dog?

Can we have our wedding rehearsal at the venue?

Can we take engagement pictures or bridal portraits at the venue?

Can we rent the space hourly for an event?

Do you have on-site parking?

Is there an additional fee for an outdoor ceremony?

Can we tour on Saturday or Sunday?

Can we hang our own flower chandelier?

When can we do our rehearsal?

Explore other vendors serving Bixby, OK

Complete your dream team

Other venues in Bixby

Other wedding services nearby

Plan your wedding

About

Advice and support