Question 1

Describe your experience. How many weddings have you planned, and what are they like? Any specialties?

Accepted Answer

I have experience coordinating and assisting with multiple weddings, from intimate ceremonies to larger celebrations. I’ve worked alongside a lead coordinator managing timelines, assisting with setup, and ensuring each part of the day runs smoothly. I specialize in wedding day coordination and timeline management, helping couples bring their plans together seamlessly. With a background in hospitality, I’m known for staying organized, communicating clearly, and remaining calm under pressure so couples can fully enjoy their day.

Question 2

Do you also plan other events, like showers or rehearsal dinners?

Accepted Answer

Yes! While weddings are my primary focus, I also offer coordination for related events such as rehearsal dinners, bridal showers, and other wedding weekend celebrations. These services are available as add-ons or can be customized based on your needs.

Question 3

How much time should we expect to spend with you?

Accepted Answer

The amount of time we spend together depends on the level of service you choose. For Day-of Coordination, you can expect communication in the final weeks leading up to your wedding, along with a final details meeting. On the wedding day, I am on-site managing and coordinating for the duration of your coverage. I’m always available as needed to ensure you feel supported, organized, and stress-free throughout the process.

Question 4

Do you take on multiple weddings in a day or weekend?

Accepted Answer

only take on one wedding per day to ensure each couple receives my full attention and a seamless experience. Depending on the scope and timing, I may take on multiple weddings in a weekend, but I always ensure every couple is fully supported and never overbooked.

Question 5

How far in advance should I book?

Accepted Answer

I recommend booking as soon as you have your date and venue secured, as availability can fill quickly—especially during peak wedding seasons. Most couples book 6–12 months in advance, but I do my best to accommodate shorter timelines when available.

Question 6

Do you offer customized packages?

Accepted Answer

Yes! I specialize in creating customized collections to fit each couple’s unique needs, vision, and budget. Every wedding is different, so I offer flexible options and can tailor services based on the level of support you’re looking for.

Question 7

Do you help create the wedding timeline?

Accepted Answer

Yes! Timeline creation is one of my specialties. I work closely with you to build a detailed, customized timeline that keeps your entire day organized and running smoothly. From getting ready to your final send-off, I ensure every moment is thoughtfully planned and clearly communicated to your vendors and wedding party.

Question 8

Do you offer payment plans?

Accepted Answer

Yes! I offer flexible payment options to make planning more manageable. A non-refundable retainer is required to secure your date, with the remaining balance split into payments leading up to your wedding. Final payment is typically due 14 days before the event.

Question 9

What makes you different from other coordinators?

Accepted Answer

What sets me apart is my personalized and flexible approach. I don’t believe in one-size-fits-all packages—instead, I create custom collections that fit each couple’s needs, vision, and budget. I’m known for my detailed timelines, strong vendor communication, and calm, organized presence on wedding days. My goal is to not only keep everything running smoothly, but to make sure you feel fully supported and stress-free throughout the entire process.

Question 10

Can you step in if I’ve already planned everything?

Accepted Answer

Absolutely! This is exactly what Day-of Coordination is designed for. If you’ve already done the planning, I step in during the final weeks to finalize details, create your timeline, communicate with vendors, and manage your wedding day so everything runs smoothly. This allows you to relax and fully enjoy the day you’ve worked so hard to plan.

	Day-of coordination / wedding management	A la carte
Description	You’ve done the planning—now enjoy your day. My Day-of Coordination ensures everything runs smoothly while you stay present and stress-free. I step in to confirm details, communicate with vendors, and create a timeline, then manage logistics, ceremony flow, and reception on your wedding day. I’m the go-to for vendors, family, and your bridal party—so nothing falls on you.	A la carte services are perfect for couples who need help with specific parts of their wedding rather than full coordination. From timeline creation to vendor communication or ceremony flow guidance, I offer flexible options tailored to your needs. This allows you to get professional support where you need it most while staying within your budget.
Planning begins	1 Month out	1 Month out
Vendor Management
Final Venue Walkthrough
Timeline Creation & Management
Onsite Event Management
Venue Visits
Event Styling & Design
Contract Review
Venue Recommendations
Rentals & Linens
Invites & Stationery
Wedding Website
Wedding Favors & Accessories
Pricing	Starts at $350	Starts at $100

Callie Kay’s Coordination

About Callie Kay’s Coordination