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Covid-19

Wedding planning comes with a lot of decisions. Like, a LOT of decisions. And we’ve noticed a not-so-fun fact: one person somehow becomes the default decision maker. 

Part of the issue is decades of societal and gender “norms,” along with the expectation and assumption on behalf of a lot of different people that one half of the couple is going to do all of the work. Or, if one partner tends to be “the planner” in the relationship, they might feel like their partner simply won’t be interested in helping or that it’s easier to just do it themselves. This imbalance can really take a toll.

Decision fatigue is a very real thing, and when one partner is taking on more than the other, it can cause friction. In fact, the number one thing that couples tell us they want to change about wedding planning is the assumption that one person is going to do everything. 

That’s why we created [Split the Decisions](https://chat.openai.com/g/g-3J0dc7r5D-split-the-decisions "Split The Decisions"): an AI tool that can help you be a team right from the very start of wedding planning.

<iframe width="560" height="315" src="https://www.youtube.com/embed/73jkIixjXYU?si=p_gSA2eqKgwLg3dj" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen></iframe>

To begin, each partner provides a little info, like their priorities, concerns, desired style and vibe, and general feelings about wedding planning. 

![Intro ](//images.ctfassets.net/77l22z9el0aa/7upwfF9084x9YxgKTd1ce4/20c44aefaab20667d54c8f2b57e3da7c/std_screenshot_1_REVISED.jpg)

Then, you’ll answer a few “who’s more likely to” questions as a pair, like who’s more detail-oriented and who’s more creative, to discover your strengths and preferences in a fun way.

![strengths](//images.ctfassets.net/77l22z9el0aa/50ipg1skA8iEsZOR9KsWVS/c9ec8a0acfae67f2ad70c9388d413ce2/std_screenshot_3_REVISED.jpg)

And then voila! We’ll divide up all the wedding planning tasks based on who’s the best fit for each, as well as providing a list of joint tasks. If you have any feedback, type it in and the tool will adjust! If not, it will share a downloadable link to your split to-do list, complete with links to free Zola tools and resources. 

![std screenshot 2 REVISED](//images.ctfassets.net/77l22z9el0aa/27fyFzBbajByak56tDmEqT/8e31959f5a14c41fa3f4bef535c506a8/std_screenshot_2_REVISED.jpg)

Invisible labor affects a lot of relationships, and wedding planning can bring those imbalances to light in a major way. We’re excited for couples to start wedding planning as a team with [Split the Decisions](https://chat.openai.com/g/g-3J0dc7r5D-split-the-decisions "Split The Decisions"). Because if you can plan a fantasy draft, you can plan a wedding. 

A note about the tool: Split The Decisions is available with a ChatGPT+ subscription. We built the tool with ChatGPT+ so that we could use existing technology to bring an exciting new feature to couples quickly. You can find Split The Decisions in the ChatGPT store, and via [direct link](https://chat.openai.com/g/g-3J0dc7r5D-split-the-decisions). (It’s $20/month for a ChatGPT+ subscription, but starting wedding planning from a balanced place is priceless 🙂)

It Takes Two: How to Split the Decisions Fairly When Wedding Planning 

Planning 101

We breakdown all of the must-know wedding planning tools to help make planning your wedding seemless. Discover articles on tools that help you keep track of your budget, guest list, RSVPs, gifts, and more. Learn which tools to use and how best to use them to create the wedding you envision, stress-free.

When you're six months out from your wedding, it might feel like you’ve got all the time in the world. Others might be feeling the pressure. No matter what emotional state you’re in, having a [wedding checklist](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist) is important for staying organized and will give you the peace of mind that all of your bases are covered.

If you’ve got half the year to plan, here are our top 12 to-dos:

## 1. Research (and Book) Your Beauty Crew
It’s time to narrow down your search and secure your hair and makeup team. Don’t hesitate to book a few trials and play around with some styles if you’re still not sure exactly what you want.

## 2. Say Yes to the Dress (or Suit)
Or whatever you decide to wear, really. When it comes to attire, it’s time to let your personality shine.

## 3. Schedule Tastings
From macarons to cake varieties, you’ll want to make sure your dessert menu is finalized at least five months before your big day. Now is a great time to attend a few tastings and get a feel for exactly what you like.

## 4. Send Save the Dates
As soon as you’ve got a venue secured and a guest list in mind, it’s time to send out your save the dates. Be sure to include essential details like the venue, date, and link to your wedding website.

## 5. Book Your Florist
It’s time to graduate from fawning over Pinterest bouquets and finally take the big leap. Whether you’ve got a dream florist in mind or are still on the hunt, you’ll want to check this off your list as soon as you can.

## 6. Start Your Registry
From cooking utensils to a new couch, now is the time to start thinking about what might come in handy after the big day. Luckily, Zola’s registry is super straightforward and home to a wealth of inspiration to get you started.

## 7. Pick Out a Videographer
If video is on your radar, now is the time to consider booking a pro. Not only is it a great way to capture some additional footage on your big day, but it’s also something you can reflect on for years to come.

## 8. Research DJs and Musicians
Depending on how far along you are in the planning process, this is a good time to examine your entertainment options. Whether you’re looking to book a deejay or a musician, now is the time to narrow down your choices and start gathering some quotes.

## 9. Book a Rehearsal Dinner Venue
Assuming that you only have your wedding venue booked for a single day, you’ll need to secure an additional venue for the rehearsal dinner. Keep in mind that this can be somewhere low key and personal, like a family farm or childhood home.

## 10. Attend Premarital Counseling
Even if you’ve never done therapy together, don’t be intimidated—premarital counseling can be a great way to strengthen your bond as a couple, while simultaneously preparing you for married life.

## 11. Pick Out Ceremony Rings
This is a big one that’s easy to leave until the last minute. Make sure you pick out your rings far enough in advance to add engravings or make any other special customizations.

## 12. Book the Honeymoon
For most couples, the wedding isn’t the only big event they’ve got coming up. Be sure not to overlook any important honeymoon details, like booking flights and accommodations or renewing your passports.

Though everyone’s priorities may vary (as well as their sense of urgency), most couples benefit from having a structured timeline attached to their to-dos. And let’s be honest: It always feels good to check one more thing off the list. 

6 Months Til Your Wedding? Here's Your To-Do List

You’ve booked your vendors, nailed down your decorations, and practiced your vows. As the big day draws near, one of the last (and arguably most crucial) items on your to-do list remains: creating your wedding weekend timeline. 

When it comes to making sure your wedding goes off without a hitch, creating a detailed timeline is key. This ensures that every moment of your wedding weekend comes together seamlessly, from when your vendors arrive to capturing the best lighting for your first look photos. With so much coming together from all angles, planning your wedding weekend hour by hour will keep everything in check and minimize stress in the process. 

While every couple’s wedding timeline is different, familiarizing yourself with how long each wedding activity generally takes is a great starting point for crafting the perfect itinerary. To help, we’ve outlined a sample wedding day timeline with the standard activities most couples will need to account for. Use this as a starting point, then customize it based on the specifics of your own big day. We’ve also included four sample wedding weekend timelines that you can use to build out your own. 

<a href="#sample">Wedding Day Timeblocks</a>

<a href="#standard">Standard Wedding Weekend Timeline: Rehearsal Dinner, Wedding, and Brunch</a>

<a href="#afternoon">Afternoon Wedding Timeline: Rehearsal Dinner and Wedding</a>

<a href="#micro">Micro Wedding Timeline: Ceremony, and Brief Reception</a>

<a href="#destination">Destination Wedding Timeline: Rehearsal Dinner, Ceremony, and Reception</a>

<a href="#printables">Printable Wedding Weekend Timelines</a>

## Wedding Day Time Blocks 
Before creating your own wedding day timeline from scratch, it helps to get an idea of how long each activity typically takes. Below, we’ve broken down the approximate time needed for each part of the wedding day, from when you’ll start getting ready to when your ceremony music begins. Remember that this can all be altered according to your specific wedding plans—it’s simply a helpful guideline for knowing how long each item should take. 
<a id="sample"></a>

__3-5 hours:__ __Wedding party starts getting ready__ 

Start the morning of your wedding day with plenty of time to get ready before the ceremony. Throw on your matching robes, have a nourishing breakfast, and enjoy the morning with your crew. If you have a larger bridal party, take this into account when it comes to scheduling hair and makeup for each person. 

__15 minutes:__ __Bride gets dressed__ 

Factoring in a time block for when you’ll put on your wedding dress ensures you aren’t in a rush. Don’t forget things like your shoes, veil, and accessories. 

__1 hour:__ __Solo photos__ 

If you’re taking solo portraits, schedule this directly after you and your wedding party have finished getting ready. This might take 30 minutes for some brides, and an hour and a half for others—it all depends on what you want and how many shots you’d like. 

__45 minutes: Wedding party photos__ 

Round up your crew to capture all of your wedding party shots. This can also include photos with your parents and your partner’s parents if desired. We recommend scheduling at least 45 minutes for these.

__15-30 minutes: First look photos__ 

Once you’ve finished your wedding party photos and solo shots, carve out some time for your first look (if you’ve chosen to have one!). First look photos actually don’t take too long, and 15-30 minutes is usually enough time. 

__30 minutes: Travel from getting-ready location to venue__

Unless your getting-ready location is the same as your venue, be sure to schedule in travel time for you and your wedding party to head to the venue. (Keep in mind you might move this time block to directly after you and your crew finish getting ready if you’re taking photos at the venue vs. your getting-ready location.) Be sure to schedule ample time to account for potential traffic delays. 

__30 minutes: Guests begin to arrive__ 

At this point in the day, it’s time to start any pre-ceremony music you’ve planned to play as guests begin to arrive. We recommend blocking out around 30 minutes to ensure all guests have arrived and made it to their seats before the ceremony begins.

__20 minutes-1 hour: Ceremony begins__ 

This time block will vary depending on the type of wedding you’re having. A large ceremony with several rituals, readings, or other cultural elements will take much longer than a standard secular ceremony, so your ceremony schedule could be anywhere from 20 minutes to an hour. Plan accordingly depending on your unique ceremony. 

__45 minutes: Family photos__

Typically, couples schedule time directly after the ceremony to capture photos with both partners’ families. While you want to schedule enough time to get all the shots you want, you don’t want to keep your guests waiting too long before the reception officially starts. Be sure to plan with your photographer ahead of time to have a list of every shot you’ll need in order to stay on task and move quickly when the time comes. 

__45 minutes: Cocktail hour__

Many couples plan a cocktail hour to entertain guests while family photos are being taken. This is an important transition period between the ceremony and reception, and getting the timing right is crucial to serving your guests while they wait. Touch base with relevant vendors like the band or DJ and the bartender to ensure everything is ready to go as soon as guests enter once the ceremony has ended. 

__15 minutes: Reception begins, newlywed entrance, and first dance__

Once family photos are wrapped up and cocktail hour comes to a close, it’s time to kick off the reception with your grand entrance as newlyweds. Following the entrance of your wedding party, you and your partner will be announced as officially married while you make your way into the reception area. 

In many cases, your first dance will immediately follow your grand entrance. Alternatively, you can wait until after the first course of the meal has been served. 

__40 minutes: Dinner or first course is served__

After you’ve finished your first dance, everyone will take their seats for dinner. If you’re serving multiple courses, your first course is served at this time. 

__10 minutes:__ __Welcome toasts__ 
Traditionally, the hosts will offer a welcome speech while the first course is served. Whether you and your partner want to take over the microphone to thank your guests for coming or you have your parents address the group, this is a great time to formally welcome your guests and lean into the rest of the evening. 

__40 minutes:__ __Main course is served__

Once the first course is complete, move on to the second. 

__15 minutes:__ __Wedding party speeches__

Scheduling your [wedding party speeches](https://www.zola.com/expert-advice/how-to-write-a-maid-of-honor-speech) while your guests are still seated and finishing up their meals is a logical transition, especially since this might be the last time all your guests are seated at once. The order of speeches is up to you, along with who will be making the speeches. Traditionally, the best man (or woman) takes the stage first, followed by the maid (or man) of honor. 

__10 minutes:__ __Parent dances__

Once dinner and speeches are complete, it’s time for parent dances. While they might be brief, both are special moments that many parents cherish as their kids transition into marriage. 

__1-2 hours:__ __Party time__

After parent dances are finished, it’s time to keep the party going and hit the dance floor. It makes sense to segue directly into inviting guests onto the dance floor as soon as parent dances conclude. 

__10 minutes:__ __Cake cutting__

After about an hour of dancing, set aside a few minutes to cut your wedding cake. You can make this a special ceremony for guests to see, or you can do it while guests are still dancing—whatever you prefer. Once the cake has been cut, guests can choose to head back to their seats for dessert or continue dancing. 

__15 minutes: Wedding exit__

When it’s time to depart, make sure your wedding exit song is cued up for your departure. Make sure any fun favors like sparklers are arranged for guests to grab, and designate someone to show people where to line up before you and your partner make your getaway. 

## Standard Wedding Weekend Timeline: Rehearsal Dinner, Wedding, and Brunch
<a id="standard"></a>
The following wedding weekend timeline is one of the most common—a Friday night rehearsal dinner, Saturday night wedding, and a Sunday [brunch](https://www.zola.com/expert-advice/brunch-wedding) the morning after. Of course, this standard schedule can be tweaked any way you like, whether you’d prefer a Friday night happy hour over brunch or something else entirely. Work with your wedding planner or day-of coordinator to hammer out the specifics, but this sample wedding day timeline is a helpful starting point. 

Note that the schedule below assumes that the ceremony and reception are being held at the same venue, and the couple and their wedding parties will be getting ready at off-site locations (like a hotel or Airbnb) before traveling to the wedding venue. 

### Friday: Rehearsal Dinner 
- 5:00 p.m. Rehearsal begins 
- 6:30 p.m. Rehearsal ends
- 7:00 p.m. Rehearsal dinner begins
- 10:00 p.m. Rehearsal dinner ends

### Saturday: Wedding Day
- 9:00 a.m. Beauty professionals arrive on-site
- 10:00 a.m. Vendors arrive at venue for setup
- 11:00 a.m. Hair and makeup begins
- 1:00 p.m. Photographer arrives on-site, begins shooting getting-ready photos
- 2:00 p.m. Bride and wedding party get dressed
- 2:30 p.m. First look photos 
- 3:00 p.m. All wedding parties travel to wedding venue
- 3:30 p.m. Wedding party photos 
- 4:30 p.m. Ceremony musicians arrive and begin pre-ceremony music 
- 4:30 p.m. Guests begin to arrive
- 5:00 p.m. Ceremony starts/DJ or reception band arrives on-site
- 6:00 p.m. Ceremony ends/cocktail hour begins
- 6:00 p.m. Family portraits directly after ceremony
- 7:00 p.m. Cocktail hour ends/guests invited to reception 
- 7:15 p.m. Newlyweds enter reception, leading into first dance
- 7:30 p.m. First course is served 
- 7:45 p.m. Welcome toast
- 8:00 p.m. First course is cleared and main course is served
- 8:30 p.m. Best man (or woman) and maid (or man) of honor speeches 
- 9:00 p.m. Parent dances
- 9:15 p.m. All guests are invited to dance floor 
- 10:00 p.m. Cake cutting/dessert is served 
- 10:55 p.m. Last song
- 11:00 p.m. Newlyweds make exit/guests depart 
- 12:00 a.m. Vendor breakdown complete
### Sunday: Morning-After Brunch
- 11:00 a.m. Brunch starts
- 1:00 p.m. Brunch ends

## Afternoon Wedding Timeline: Rehearsal Dinner and Wedding 
<a id="afternoon"></a>
If you’re holding your wedding in the early afternoon, keep in mind that things will move more quickly on the morning of your wedding. Expect to adjust your morning-of schedule accordingly to ensure you have plenty of time, and consider handling any details you can the day before to avoid feeling rushed. 

### Friday: Rehearsal dinner 
- 5:00 p.m. Rehearsal begins
- 6:30 p.m. Rehearsal ends
- 7:00 p.m. Rehearsal dinner begins
- 9:00 p.m. Rehearsal dinner ends 
### Saturday: Wedding Day
- 7:00 a.m. Beauty professionals arrive on-site
- 8:00 a.m. Hair and makeup begins
- 8:00 a.m. Vendors arrive on-site for setup
- 9:00 a.m. Photographer arrives, begins shooting getting-ready photos 
- 9:30 a.m. Bride and wedding party get dressed 
- 10:00 a.m. Wedding party photos
- 11:00 a.m. First look photos
- 11:30 a.m. All travel to venue
- 12:00 p.m. Ceremony musicians arrive and begin pre-ceremony music 
- 12:30 p.m. Guests begin to arrive
- 1:00 p.m. Ceremony starts/DJ or reception band arrives on-site
- 2:00 p.m. Ceremony ends/cocktail hour begins
- 2:00 p.m. Family portraits directly after ceremony
- 2:45 p.m. Cocktail hour ends/reception begins
- 3:00 p.m. Newlywed entrance and first dance 
- 3:15 p.m. First course is served
- 3:15 p.m. Welcome toast
- 3:30 p.m. First course is cleared and second course is served
- 4:00 p.m. Best man (or woman) and maid (or man) of honor speeches 
- 4:30 p.m. Parent dances
- 5:00 p.m. All guests are invited to dance floor 
- 5:30 p.m. Cake cutting/dessert is served 
- 7:00 p.m. Dancing continues
- 9:00 p.m. Last song
- 9:30 p.m. Newlyweds make exit/guests depart 
- 10:30 p.m. Vendor breakdown complete

## Micro Wedding Timeline: Ceremony and Brief Reception
<a id="micro"></a>
A [micro wedding](https://www.zola.com/expert-advice/micro-weddings) is an intimate affair consisting of no more than 50 of your nearest and dearest family and friends. This type of ceremony is like a bite-sized version of a traditional wedding with 100+ people, and tends to be more casual and relaxed. However, that doesn’t mean a timeline isn’t needed! 

### Saturday: Wedding Ceremony and Reception
- 11:00 a.m. Both wedding parties begin getting ready/hair and makeup arrives on-site (if hired)
- 1:00 p.m. Bride and wedding party finish getting ready/bride gets dressed
- 1:30 p.m. Wedding party photos (if there is a wedding party)
- 2:00 p.m. Bride and groom arrive at first look location
- 2:30 p.m. First look photos
- 4:00 p.m. All arrive at ceremony site
- 4:30 p.m. Ceremony begins
- 5:30 p.m. Ceremony ends/family photos directly after ceremony
- 6:00 p.m. Sunset portraits 
- 6:30 p.m. Reception begins/newlywed entrance and first dance
- 7:00 p.m. Dinner and dessert is served 
- 8:00 p.m. Dancing
- 10:00 p.m. Last song
- 10:30 p.m. Newlyweds exit

## Destination Wedding Timeline: Rehearsal Dinner, Ceremony, and Reception
<a id="destination"></a>

A destination wedding weekend means plenty of time to play, relax, and take in the destination with your loved ones. Many couples choose to throw their guests a welcome party upon arrival, followed by a day of relaxation and enjoying the resort the day before the wedding. However, this all depends on your schedule and how many days you plan to stay, and what you choose to include is ultimately up to you!

If you’re getting married in a tropical destination, crafting your wedding day timeline usually hinges on sunset time—not only to capture those romantic photos, but also because shooting photos any earlier than sunset tends to mean extra hot temperatures. Find out what time the sun will set on your wedding day at your destination and go from there. 

### Thursday: Guest Arrival and Welcome Party 
- 1:00-4:00 p.m. Guests arrive at resort and transport from the airport 
- 5:00 p.m. All guests have arrived and settled in
- 6:00 p.m. Wedding welcome party begins
- 7:00 p.m. Dinner begins
- 9:00 p.m. Dinner ends
### Friday: Relaxation Day and Rehearsal 
- 10:00 a.m. Breakfast 
- 11:30a.m.-2:00 p.m. Spa treatments
- 2:00-5:00 p.m. Relaxation/free time 
- 6:00 p.m. Rehearsal begins
- 7:00 p.m. Rehearsal ends 
- 7:15 p.m. Rehearsal dinner begins
- 9:00 p.m. Rehearsal dinner ends 
### Saturday: Wedding Day 
- 9:00 a.m. Breakfast 
- 12:00 p.m. Hair and makeup begins
- 1:00 p.m. Photographer arrives, begins shooting getting-ready photos
- 2:00 p.m. Wedding party photos 
- 3:00 p.m. First look photos 
- 4:00 p.m. Freshen up before ceremony begins
- 5:00 p.m. Ceremony begins (ideally 1.5-2 hours before sunset) 
- 5:30 p.m. Ceremony ends/group photos directly after ceremony
- 6:00 p.m. Newlywed sunset photos 
- 6:30 p.m. Reception begins/dinner is served 
- 7:00 p.m. Welcome toast
- 7:30 p.m. Best man (or woman) and maid (or man) of honor speeches 
- 8:00 p.m. Parent dances 
- 8:30 p.m. Dancing
- 9:00 p.m. Cake cutting/dessert is served 
- 10:00p.m.-12:00 a.m. Party continues 
- 12:00 a.m. Vendor breakdown 
### Sunday: Farewell Brunch and Honeymoon Stay
- 10:00 a.m. Brunch begins
- 1:00 p.m. Brunch ends
- 2:00 p.m. Couple remains for honeymoon stay, guests depart 

Creating an hour-by-hour wedding weekend timeline might feel daunting, but trust us—you’ll be so glad you did when the big day finally arrives. It’s a surefire way to ensure things go as smoothly as possible amid the hustle and bustle of a jam-packed wedding weekend, and minimizes the chance of having to deal with any [last-minute emergencies](https://www.zola.com/expert-advice/how-long-does-wedding-hair-and-makeup-usually-take)—or at least makes them less stressful to handle. Plus, your [vendors](https://www.zola.com/wedding-vendors) will thank you for the organization! 

For a seamless wedding weekend, download these editible printable timelines to keep everything in one place. Fill in the wedding party timeline and pass them out to all the members in your wedding party so everyone stays organized, and use the wedding weekend timeline to plan your unqiue day by the hour. 
<a id="printables"></a>

[![wedding-party-timeline-button](//images.ctfassets.net/77l22z9el0aa/5HbawPSJtxLstgqQpPpGGt/c58add603e464ca0522adacaedcf2800/wedding-party-timeline-button.png)](//assets.ctfassets.net/77l22z9el0aa/6LcygIpjZkfogLXH65oFna/1ee1787117fb87bd68c12e76a21b64b5/wedding-party-timeline__1_.pdf)

[![wedding-weekend-timeline-button](//images.ctfassets.net/77l22z9el0aa/5qOl12xQZgSzY7lqZwMzL1/1dab2eff282b8f9d4a3035e2bcb5b4d7/wedding-weekend-timeline-button.png)](//assets.ctfassets.net/77l22z9el0aa/crOEq84DuXrlrfDkaUk8z/d9c118aacc24be135a71aafe49622075/wedding-weekend-schedule.pdf)

Executing your wedding day definitely requires some fine-tuning and attention to detail, but it’s more than worth it after seeing your [dream wedding come to life](https://www.zola.com/expert-advice/how-to-create-a-vision-board). Happy planning!

The Ultimate Wedding Weekend Timeline + 5 Sample Schedules

When it comes to wedding planning, there are a lot of big pieces you figure out quickly. Of course, things get a bit more complicated as you start to nail down the hundreds of details that need your attention. Don’t worry! Everything is going to come together to create your dream wedding. Here are a few often-overlooked small wedding details to remember for before, on, and even after your wedding. 

## Top 10 Wedding Details to Remember

### 1. Create a wedding website (before you send out invitations). 
Your [wedding website](https://www.zola.com/wedding-planning/website) will act as a hub where your guests can get important information about your wedding day. This is where you can include all the additional info that doesn’t fit on your wedding invitations—think directions to the venue and links to your registry. Of course, you need to include the URL on your actual physical invitation, so start with the website first and foremost.

### 2. Leave enough time for dress alterations.
Wedding dress alterations are a bit more involved than say tailoring a pair of pants. You may have up to three or four fittings before your day, all spaced out over a few months. Depending on your wedding timeline, plan to leave enough time to get them all done so you can have the perfect fit. 

Once you [find your dress](https://www.zola.com/shop/category/wedding-shop), you’ll know right away how many alterations need to be made. Head to a seamstress soon after that to gain a clear understanding of just how much time your overall alterations will take—and plan from there.

### 3. Arrange transportation.
Depending on where your ceremony and reception take place, you may require various forms of transportation. Typical wedding transportation situations include:

- Getting your wedding party from the ceremony to the photo locations to the reception
- Getting your wedding guests to the ceremony and/or to the reception
- Getting all your wedding guests back to accommodations post-ceremony

You may not need all these lines of transportation, but you’ll likely need at least some. Don’t forget to set up party buses, limos, or drivers for cars. If nothing else, offer to arrange Ubers and Lyfts so no one has to worry about drinking and driving. Then, be sure to include all of this transportation information on your wedding website so guests know how they’ll get to point A, B, and maybe C.

### 4. Buy gifts for your wedding party.
It’s your day, of course, but not without the help of your loyal wedding party. It’s customary (while not required) to give small tokens of appreciation in the form of gifts for everyone in your wedding party, including the maid of honor, best man, bridesmaids, groomsmen, flower girl, and ring bearer. Gift something practical like jewelry or socks that your wedding party members will actually wear for the ceremony. Many couples choose to gift customized items to their wedding party, too. Whatever you decide, be sure to order all gifts early enough. You want time to wrap each gift and attach a heartfelt note of thanks to go along with it. 

### 5. Coordinate vendor meals. 
Your vendors are going to be working away while you’re enjoying your wedding day. Ask your coordinator or venue about vendor meals ahead of time. They can usually provide boxed sandwiches or something similar so everyone will stay fed and happy. 

### 6. Hand out vendor tips. 
We know you’re hyper-focused on your budget—and we’re sure you heard to budget tips for your vendors into your overall cost. Good! Get cash out or prepare checks ahead of time and put everything in clearly marked envelopes for each vendor, like your caterer, bartender, and florist (that you haven’t already tipped). Then, assign a wedding party or family member to distribute day-of.

![inline PhotoByBrandyAngelPhotography](//images.ctfassets.net/77l22z9el0aa/2PCKsaTQLroHQl2zC2sf0c/4ef44793547697e2494b1769b3d1996f/inline_PhotoByBrandyAngelPhotography.jpg)
*Photo Credit* // Brandy Angel Photography

### 7. Check if the venue has disability access.
You want all your guests to arrive safely and comfortably. As you’re venue hunting, ask if each location has disability access. This will make or break an early-on decision about where you’ll host your ceremony, reception, or both. Your dream venue should be one where all your guests of all ages and abilities can easily access. 

### 8. Prepare a plan B for bad weather. 
If you’re hosting an outdoor wedding, you’re in for a beautiful wedding with nature as your scenic backdrop. That said, you’re also potentially in for some elemental troubles. There are a number of outdoor wedding issues to account for and you need to be prepared with a plan B in the case of rain, or worse. Your venue and vendors should be able to assist you with coming up with a plan of action (or defense).

Check out our [guide to common outdoor wedding problems](https://www.zola.com/expert-advice/10-common-outdoor-wedding-problems-and-how-to-solve-them)—and their solutions, too. 

### 9. Add yourself to your catering order guest count.
You’re going to be busy, busy, busy on your wedding day, but you still need to eat! If you’re having a seated dinner, don’t forget to include yourself and your partner when you give the caterers a final headcount. Place your orders like any other wedding guest to make sure your food is ready when you need it most.

### 10. Make a “Do Not Play” list for the DJ.
If you [chose a wedding DJ over a wedding band](https://www.zola.com/expert-advice/choose-wedding-band-or-dj), you have some extra liberty around what gets played at your wedding—and what doesn’t. Ahead of your wedding day, sit with your partner and put together a “do not play” list. Review it with your DJ and feel confident that you’ll skip the line dancing you so loathe.

## More Wedding Details You Can't Miss
Still need direction on the planning process? Here are some more little details you'll definitely want to add to your [wedding planning checklist](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist)

### 11. Organize transportation for yourselves.
While you’re setting up transportation options for your guests and wedding party, don’t forget yourselves. Decide as a couple how you want to exit your ceremony and your reception. Many couples want total privacy to and from their various locations. Others may choose to leave their ceremony in a fancy car or carriage but hop on the party bus with everyone post-reception. It’s up to you entirely—just be sure to make the arrangements. 

All the small wedding details may feel like a lot, but with careful planning, it will all be worth it when you see your vision come together on your big day.

### 12. Book your officiant.
If you want your wedding to be official, you need someone who can legally marry you—or, in other words, your officiant. If you're having a friend or family member act as your officiant, make sure to let them know in advance so they have enough time to get certified—and if you're hiring an officiant, make sure to book them far before your wedding day, as many book up months ahead of time.

### 13. Secure your rentals.
Some reception venues come with everything you need to pull off your big day. But others require you to secure rentals—and if that's the case, you'll want to check that off your to-do list well before your wedding. Ask your venue what you'll need to rent (for example, linens, napkins, tables, or chairs)—and then ask if they have any rental vendors they can recommend so you can reserve what you need.

### 14. Plan your accessories.
Chances are, you're not going to forget your dress. But it can be easy to forget the smaller details of your wedding style, like your shoes or jewelry. Once you pick your wedding dress, make sure to plan out your accessories and buy them in advance so they're ready to go on your big day.

### 15. Buy family gifts.
Some couples like to buy their gifts for their families as a "thank you" for helping with wedding planning—and if you're one of those couples, you'll want to add gift shopping to your to-do list.

### 16. Pack flats for the wedding reception.
Some people do well in heels. Others...not so much. If you struggle to walk in heels—but you're set on walking down the aisle in them—make sure to secure another, more comfortable pair of shoes for the reception (like a pair of ballet flats or sandals). That way, you can get out and enjoy the dance floor—without the discomfort of too-high heels.

### 17. Order your guest book.
Many guest books are custom made to order—so if you're planning to have a guest book at your wedding, make sure to order it well in advance.

### 18. Confirm food allergies or dietary restrictions.
Most wedding caterers will offer alternative meals for guests with allergies or dietary restrictions (for example, vegan guests)—but only if you let them know ahead of time. Make sure to collect any dietary information from your guests on their RSVP cards—and relay that information to your caterer by their deadline.

![INLINE PhotoBySaraRieth-RomanticStorytelling](//images.ctfassets.net/77l22z9el0aa/6EFmHosxTPsGYIJYEHxJNJ/00cc7a674ad9c2e60436b4e00d29c286/INLINE_PhotoBySaraRieth-RomanticStorytelling.jpg)
*Photo Credit* // Sara Rieth

### 19. Write (and print!) your vows.
If you're planning to write your own vows, you actually have to plan for it; otherwise, you may get caught up in other wedding tasks—and find yourself frantically writing your "I do's" the night before your big day. Schedule a few blocks of time on your calendar the month before your wedding to write your vows; then, schedule a time the [week of your wedding](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist) to make any necessary changes or edits. And don't forget to print out a copy!

### 20. Assemble an emergency kit.
Hopefully, nothing will go wrong on your wedding day. But if it does, you want to be prepared! Assemble an emergency kit filled with items to tackle any potential wedding day mishaps, like a sewing kit, a stain remover pen, and extra deodorant.

### 21. Order "getting ready" food.
If you and your bridal party are planning on getting ready together the day of your wedding, you'll want to have food on hand—and you'll want to order that food in advance. Consider getting brunch delivered—or, if that's not an option, designate a friend or family member to pick up food and bring it to your getting ready location. And don't forget drinks!

### 22. Book your hotel block.
If you have guests coming from out of town, they're going to need hotel rooms. Many hotels will block off rooms and offer a discounted rate for weddings—so make sure to do your research, choose your hotel, and book your room block at least a few months before your wedding.

### 23. Assemble welcome bags.
You want your out-of-town guests to be comfortable—and welcome bags are a great way to do that. The week before the wedding, carve out time to assemble welcome bags with snacks, drinks, and other wedding favors to make your guests comfortable; then, deliver the bags to the hotel and ask them to put them in your guests' rooms before they arrive.

### 24. Set a point person to help with wedding photos...
Your wedding photographer likely has a list of shots they'd like to capture on your big day—many of which involve other family members, members of the wedding party, or loved ones. But your photographer doesn't know who those people are—so you'll want to put someone (like a trusted friend) in charge of rounding up who your wedding photographer needs, when they need them.

### 25. ...and to ensure nothing gets left behind.
At the end of your wedding, chances are, you're going to be exhausted. But you don't want to leave anything behind at the venue, so make sure to put someone (again, like a trusted friend or a wedding coordinator, if you have one) in charge of doing a sweep at the end of the night. If anything gets left behind, ask them to grab it and get it to you in the days following the wedding.


wedding couple celebrates small wedding details

25 Small Wedding Details You Don't Want to Forget

Gendered language has long been a part of the wedding world. And while words like bride and groom might feel synonymous with “I dos,” that doesn’t mean gendered wedding terms work for every couple or celebration. The truth is there are a lot of reasons someone might want to nix the binary and instead, opt for gender-neutral language on their big day. 

Before you decide whether or not non-gendered language feels good for your day, though, it’s important to unpack what “[gender-neutral](https://www.zola.com/expert-advice/androgynous-wedding-attire)” really means. According to social worker and LGBTQIA+ educator, [Zoe Stoller](https://www.instagram.com/ZoeStoller/) (she/they), the definition and ideal usage are pretty situational, but when it comes to weddings (and other [traditionally gendered events](https://www.zola.com/expert-advice/lgbt-wedding-traditions-and-how-to-reinvent-old-ones)), it’s simply about “removing the typical gender roles and creating a wedding space that’s more inherently inclusive to people of all identities, experiences, and needs.”

To clear up any confusion and inspire couples saying “I do,” we’re outlining everything you need to know about non-binary language and detailing gender-neutral terms you can use throughout your wedding planning journey and the forever that follows. 

## Why Would Engaged Couples Use Gender-Neutral Language?

One of the main reasons some people — especially those who are non-binary — prefer gender-neutral language is because they feel uncomfortable or unseen when using the gendered terms commonly associated with weddings. “It might not feel affirming to their gender, which is opposite to the goal of your wedding day, which is supposed to make you feel uplifted and affirmed and loved,” Stoller explains. 

While not every couple will want to use gender-neutral language — which Stoller stresses is completely fine — it can be affirming for many people, especially those who don't identify as a man or a woman. Beyond that, though, many ally couples whose genders do fall under the binary umbrella prefer to adopt neutral language to help normalize its usage. This is important not only for inclusion, but for creating a safer space in the wedding industry and beyond. 

“Currently, if people use gender-neutral terms such as ‘spouse,’ many people make assumptions that the person is queer,” Stoller says. “Queer people might be hesitant to use certain language or reveal certain information out of fear that it will ‘out’ or ‘expose’ them, which they might not want.”

__If non-gendered language becomes more commonly used by all couples, it makes the neutral terms safer and more inclusive for non-binary couples to use as well.__ “This is one of the key roles of allies — being able to normalize language and experiences and help make LGBTQ+ people feel less excluded or ostracized,” notes Stoller. 

![ Romantic Celebration at The Sinclair Baltimore MFields Photography](//images.ctfassets.net/77l22z9el0aa/6rmXuCfe3ib4jKLrey8BtQ/3cf3625feeeb891934a235d96853616f/23d7da1f-d2c2-4c51-b644-9874238ee23e.jpeg) *Photo Credit* // MFields Photography

## Gender-Neutral Wedding Terms

While you might not have really thought of it, language is a pretty major part of a wedding. And for days that are supposed to be affirming, feeling misrepresented or misgendered on your special day can feel rightfully devastating. That’s why Stoller says it’s “vital” to select your preferred language if you’re saying “I do,” or adhering to someone’s chosen terms if you’re celebrating a happy couple. If not, it can “cause them dysphoria or make them feel invalidated,” which is the last thing anyone should have to experience, especially on their wedding day. 

The good news is, there are tons of gender-neutral wedding terms out there to use at all stages of the wedding planning process. And switching out those traditionally gendered terms is not only easy but can actually be a fun and validating part of the wedding planning process. 

__Below are a few gender-neutral terms couples or guests can use leading up to the special day and beyond:__ 

- __Nearlywed(s):__  term that can be used to describe the engaged couple or a singular person in the couple before they say “I do.”
- __Newlywed(s):__ You’re technically a newlywed for the first year after marriage, so enjoy using this romantic, non-gendered term to describe your coupleship after saying “I do.” 
- __Marrier(s):__ This joyful word means either the person doing the marrying (like the officiant) or one of the people getting married (or both people, if used in the plural form). We love how it encapsulates the excitement of the milestone without being gendered!
- __Partner(s):__ A safe, grounding term for any couple, married or not. 
- __Significant Other(s):__ Another all-inclusive term that can be used to describe a person or a couple, whether married, engaged, or dating. 
- __Spouse(s):__ Instead of “husband” or “wife,” this term implies that the person (or people, if you’re using it to describe a couple) is married. 
- __Future Spouse:__ This term describes one half of an engaged couple. 
- __To-Be-Wed(s):__ Similar to nearlyweds, this gender-neutral term describes an engaged couple before their wedding. 
- __Couple:__ A way to describe two people in a relationship regardless of whether or not they’re married, engaged, or dating. 
- __Fiance:__ While this term *can* be gendered ("fiancee" refers to a betrothed woman), the general spelling can be a gender-neutral term when written or spoken. It’s similar to saying “partner” but in this case, the partner is someone you’re engaged to. 
- __Broom/Gride__: Modern combinations of “bride” and “groom” that have been recently gaining traction. These terms can be used to describe a member of the engaged couple who is gender-fluid or non-binary. 
- __Other-Half/Better-Half:__ The sweet, non-gendered term can be used to describe your partner whether you’re dating, engaged, newlyweds, or have been together for years. 
- __Soulmate(s):__ Another tender way to describe your partner (or your coupleship, when used in the plural) no matter your marital status. 
- __Bachelorx:__ The non-gender version of “bachelor” or “bachelorette.” Use the term to describe the person or the party!
- __Best Person/Person of Honor__: There’s no need to have the titles of “best man” or “maid of honor” if that doesn’t adhere to your or your attendants’ gender identities. Best Person or Person of Honor is another way to describe the head person on either side of the wedding party. 
- __Mate of Honor:__ Another way to acknowledge the head member of either side of the wedding party, a “Mate of Honor” is used to acknowledge your friendship without gendering the individual. 
- __Bridesmates/Groomsmates:__ If the to-be-wed couple is binary but they have non-binary members or multiple genders on either side of their wedding party, “bridesmates” instead of “bridesmaids” and “groomsmates” instead of “groomsmen is a nice change from the traditionally less inclusive terms. 
- __Ring Bearer:__ The attendant — traditionally a child — who carries the rings down the aisle. This traditional term is non-gendered, so it can apply to anyone!
- __Wedding Party:__ Bridal party, bridesmaids, and groomsmen are all gendered, so instead, use the term “wedding party” to describe the people who stand by your side on the special day. 
- __Attendants:__ A non-gender specific way to describe members of the wedding party. 
- __Flower Person/Pal/Child:__ A non-gendered take on the traditional “flower girl” title. The role is typically a child who either carries or tosses flowers down the aisle during the processional. 
- __Mx.:__ If you want to [use honorifics](https://www.zola.com/expert-advice/how-to-address-wedding-invitations)—formal titles such as Mr. and Mrs—for place cards or your own paper goods, “Mx” is a popular, gender-neutral, formal title. 
- __[Your Names]:__ If none of the terms feel right, or if you’re a guest and unsure, simply using the couples’ names is always an acceptable option!

## How to Use Gender-Neutral Terms when Wedding Planning

Not only are there many gender-neutral wedding terms to choose from, but there are also plenty of opportunities to use your chosen terms as well! “This can be as simple as the labels that are used in reference to the couple getting married (which appear in various settings), to how the marrying couple is introduced to the public day-of,” Stoller explains. 

__If you’re a guest trying to determine how to address the new couple, check their wedding website for clues or direction. If it’s unclear, respectfully ask!__ The nearlyweds will appreciate you taking the time to honor their identities and use their preferred language/terms.

### Save the Dates

Gendered language isn’t typically used on save-the-dates. Instead, the format usually includes the to-be-weds’ names, city of the wedding, date, and website information. If you’re looking to switch up the typically [save-the-date format](https://www.zola.com/expert-advice/a-guide-to-save-the-dates) (which we support!) some of the best non-gendered terms to use are:

- Nearlyweds
- To-be-weds
- Marriers
- Soulmates
- Fiances

Just make sure to still include your names so guests know who’s getting married!

### Invitations

Traditional [wedding invitations](https://www.zola.com/expert-advice/8-gender-neutral-readings-for-your-lbgtq-wedding-ceremony) don’t typically include gendered language either, and instead, list the names of the couple, the name(s) of the host(s), the location, the time of the event, and the wedding website URL. [Wedding shower](https://www.zola.com/expert-advice/coed-wedding-shower) invitations, however, are a place where gendered language can be heavy. Instead of the typically binary like “bride” or “groom,” here are a few of our favorite non-gendered invite/party terms:

- Nearlywed
- Marrier
- To-be-wed
- Gride/Broom
- Future Spouse
- Bachelorx

### Wedding Website

Consider your [wedding website](https://www.zola.com/expert-advice/how-to-make-a-wedding-website) the place to make your language choices crystal clear. For some couples, this means simply using honorifics like “Mx.” or gride and broom instead of bride and groom. 

For other couples, it means making a special note on the [website or having a Q&A section](https://www.zola.com/expert-advice/dos-and-donts-wedding-website) to clear up any confusion. It might seem in-your-face, but your guests will appreciate the transparency—they’re there to celebrate you exactly as you desire, after all, so make your preferred pronouns and/or language clear. Pick and choose whichever terms feel right for your day, your bond, and your event. Some of the most common include:

- To-be-weds
- Nearlyweds
- Soon-to-be-newlyweds or Almost Newlyweds
- Marriers
- Gride and Broom
- Future Spouse(s)
- [Your names]
- Future Mx. and Mx. [insert future last name if you’re going to share a family name]

### Seating Charts/Placecards

When working on your [seating chart](https://www.zola.com/expert-advice/how-to-create-a-wedding-seating-chart), there’s no need to use pronouns if you’re just trying to figure out where people should go for personal use. Just their names work best here. But when it comes time to make your [wedding place cards](https://www.zola.com/expert-advice/how-to-make-place-cards-for-your-wedding) or you’re putting your seating chart (or chart information) on a sign to help direct guests, honorifics—which are often gendered—are traditional. That doesn’t mean titles are required, though. Simply using guests’ full names (or first initial with last name) is a fantastic option. 

If you love the idea of honorifics, make sure everyone gets one—don’t just skip over someone because you don’t know how they identify. Be sure to connect with guests regarding their preferred pronouns first since you should never misgender someone. An easy way to do this is to request guests' pronouns with their RSVPs, just like you would food preferences and song requests. 

Here are some good seating chart/place card options:

- For all guests: [Full Name]
- For all guests: First Initial + Last Name]
- For all guests: Honorifics such as Mr., Mrs., Ms., Mx. (a gender-neutral honorific), and Dr. 

### Day of Paper 

Pamphlets, napkins, and notes for your VIPs are a few ways you might want to use a wedding-related gender-neutral term at your wedding. And if you’re a guest, using a sweet, gender-neutral wedding term on your card — whether physical or virtual — is a nice touch to commemorate the special day. Below are a few non-gendered terms we love for paper goods:

- Newlyweds
- Gride and Broom
- Soulmate(s)
- Spouse(s)
- The Happy Couple
- Mx. and Mx. [insert last name if it’ll be shared]

### Signage

From venue directions to signs with your [wedding hashtag](https://www.zola.com/expert-advice/9-easy-ways-to-create-your-wedding-hashtag) or signature drinks, there are plenty of opportunities to use some special, gender-neutral wedding terms. While the options are limitless, these are some of the most popular:

- The Newlyweds/Nearlyweds
- Soulmate(s)
- Mx. and Mx. [insert last name if it’ll be shared]
- The Happy Couple

Additionally, if you’re comfortable, it’s also a good idea to work with your venue to replace gendered signage for restrooms, making them unisex. 

![Modern Outdoor Wedding at the Skirball Cultural Center Stephen Tang Photo](//images.ctfassets.net/77l22z9el0aa/4AIOj8ERvO8C8usyz8cwX/d3272c706707803874d394a2d9966eda/e56db975-acc2-43d8-94a9-42719383b5bb.jpeg)
*Photo Credit* // Stephen Tang Photo

## Tips for Communicating the Use of Gender-Neutral Language

Unfortunately, since gender-neutral language hasn’t been used in the mainstream wedding industry for as long as binary language, some of your guests and vendors might not be as accustomed to the tweaks. That’s why Stoller says it’s a good idea to open up the lines of communication to outline your preferred terms and explain the importance of using them leading up to and the big day.

Here’s how to ensure everyone’s on the same page, language-wise, before your wedding: 

## To Your Guests

__One major perk about wedding planning is that there are ample opportunities to inform your guests of your language preferences.__ First, you can make your gender-neutral term choices clear via invitations and written stationery, Stoller explains. “Including someone’s pronouns, like Mx., or including the specific gender-neutral labels you’re using in your wedding — like “nearlyweds” instead of “bride and groom” — is a fantastic first step. You can even make some signs for your venue that say “here come the broom/gride” or “Mx. and Mx. (last name)” to make your preferences even clearer. When these terms are reinforced via vendors and signage, most guests will catch on. 

That said, it can also be a good idea to make your chosen language explicitly stated on [your wedding website](https://www.zola.com/wedding/onboard/wedding-website). This can be done with a simple sentence or paragraph, or if you really want to inform, you could have a whole section about gender-neutral language usage. While it’s not your job to educate, some guests might enjoy the opportunity to learn more. Either way, starting your preferred language clearly takes any guesswork out for guests so they can comfortably use celebratory terms that you feel good about. 

__If there are any guests you’re worried either won’t understand or won’t respect your preferred language, consider reaching out to them individually. You can do this personally if you're comfortable, but if not, enlist a wedding party member or more receptive relative to have that conversation.__ Ultimately, you’re never under any obligation to do anything that makes you feel unsafe, and you're allowed to disinvite or cut off anyone who doesn’t support your pronouns and/or chosen language.

### To Your Vendors

When it comes to your vendors, Stoller advises sharing your preferred language with them ASAP. This helps ensure they use the correct language when referring to you from the get-go at all stages and in all aspects of the wedding planning process. “You can do this by directly emailing or sharing your preferred language in conversation, but I recommend being direct with your needs in order to make sure they are met,” they explain. 

__You can also search for [LGBTQIA+ vendors](https://www.zola.com/expert-advice/wedding-vendor-checklist) when you’re in the initial planning stages to ensure your wedding team is well versed in all things neutral language and proud weddings.__ Zola is a great resource for non-binary couples looking for LGBTQIA+ and ally vendors. That’s because every vendor in Zola’s marketplace is required to agree to a [“Vendor Pledge.”](https://www.zola.com/inspire/vendors/pledge) This states that the vendor “respects every couple’s right to marry” and will treat every couple equally “regardless of their sexual orientation, gender identity, race, ethnicity, religion, or budget.”

Ultimately, choosing to use gender-neutral terms for your wedding celebration is a very personal decision, and it doesn’t work for everyone. But that’s what’s so great about evolving terms — it means there are options that’ll ensure you feel seen at all life stages. “Everyone gets to use whatever language feels most affirming to them on their special day and beyond,” Stoller says. So whether that means the bride or the broom is walking down the aisle, embrace your chosen terms to help usher in the next authentic, validating, and comfort-filled season of your love story.

Gender-Neutral Wedding Terms—And Where to Use Them

There are plenty of benefits for [planning a small wedding day](https://www.zola.com/expert-advice/how-to-plan-a-wedding). Rather than getting lost in a [myriad of wedding details](https://www.zola.com/expert-advice/small-wedding-details) during the planning process, having fewer guests narrows the focus and helps to create a more intimate environment. In turn, you’re able to direct more energy into celebrating your love and impending partnership. Beyond that, there are other aspects such as saving money with fewer guests to spend on or opening up possibilities such as making a destination wedding and other activities more feasible to stage. Having a simple wedding with fewer guests also makes for a more relaxed wedding planning timeline—and a more stress-free planning process overall. (No need for a wedding planner here!)

If you’re planning something small and simple for your big day, we’ve created a checklist of important considerations and wedding ideas you’ll want to keep in mind so you can have the ultimate wedding—no matter how many (or few!) guests you ultimately decide to have:

### 1. Guest List Criteria<a id="list"> </a>
![Zola: Small Wedding Checklist You Need](//images.ctfassets.net/77l22z9el0aa/5K2noT8FAnrYdU19Gdh0SZ/3b4f7bb11675a8bfa5a2acb512197a7a/inline_danielle_lentz_photography.jpg)
*Photo Credit * // Danielle Lentz Photography

Defining who is significant enough to cut to receive a wedding invitation is key to narrowing down your small wedding guest list. Whether they play an important role specifically to you as the bride and/or groom, narrowing the list isn’t necessarily about exclusivity. It’s about seeking to narrow the focus and magnify those within your life—as an individual or as a couple—who have been key to you in reaching this milestone, whether that be through personal growth and development, support, witness to key events, or whatever else.

So, before you get too far into wedding planning, narrow down which friends and family members you want to invite and finalize your guest count; that way, you know who to direct towards your wedding website, what RSVPs to expect, and where to put people on your wedding chart.

### 2. Wedding Style
Your wedding style is the overall look and feel you want to capture at your wedding. And while it will, of course, play a large part in your decor and attire, it will also dictate pretty much every other part of the wedding planning process—from what reception venue to choose to what stylist and makeup artist you want to help you get ready on your big day, what florist you want to do your wedding flowers to wear to host the rehearsal dinner, what playlist you want your DJ to rock on the dance floor to what kind of wedding favors you want to give your guests.

Even though you’re having a small, simple wedding, you still want it to look and feel cohesive—and uniquely you. So, choose your wedding style from the get-go. For example, do you want to go with a classic, romantic wedding theme—or does something more modern feel like a better fit? Do you want to go big and bold—or do you want your style to feel more subtle and understated? 

Once you’ve defined your wedding style, you can use it to dictate all of the rest of your wedding planning choices—from what dresses you want your bridesmaids and flower girls to wear to what kinds of linens you want on your reception tables.

### 3. Venue<a id="venue"> </a>
Rather than needing a large hall or similar wedding venue that can accommodate a large crowd of 100 or more, a smaller wedding opens up the possibilities of where your ceremony and festivities can take place. Suddenly, a backyard wedding is in play because it can fit your entire guest list without overcrowding. A low-impact outdoor wedding is now possible too and packing out won’t be such a burden with a smaller wedding party. Suddenly, a destination wedding becomes more feasible with fewer guests.

With a __[wedding venue checklist](https://www.zola.com/expert-advice/how-to-choose-a-wedding-venue)__, you can choose the location based on what fits your vibe, rather than have it primarily be driven by the numbers game of accommodating a larger crowd. Alternatively, you can still go big in terms of venue size. Perhaps, fill it however you see fit, playing with a small number of guests in an open space to create an atmosphere more akin to a contemporary art installation. 

### 4. Picking Out The Outfits
At a [small, intimate wedding](https://www.zola.com/expert-advice/how-to-create-a-small-intimate-wedding) (or really, at any wedding!), all eyes are on the happy couple. It’s your own wedding; you deserve to look your best! As such, choosing your wedding attire is a hugely important step in the wedding planning process.

If you’re a bride, you’ll need to choose a wedding dress, wedding shoes, and any accessories, like a veil and wedding jewelry. Choose a dress that not only makes you feel amazing, but is in line with your overall wedding style (for example, if you’re having a casual backyard wedding, you wouldn’t want to get a dress that’s overly formal.) And keep in mind that you’ll need to leave enough time for your dress to be tailored; ideally, you’ll want to start looking for a dress at least six months before your special day.

If you’re a groom, you’ll need to look for a tux, a wedding suit, or another look that fits in line with your wedding style (for example, if you’re having a laid-back beach wedding, you might wear a linen shirt and slacks). Generally, grooms have more wiggle room in terms of shopping time—but don’t leave the task of finding your wedding outfit to the last minute. Give yourself at least a few months to lock in the perfect look (and get that look tailored, if needed). 

If you’re having a bridal party, you’ll also want to lock in looks for the bridesmaids and groomsmen well before the wedding—ideally you’ll let them know what they need to wear at least a few months before the big day. That way, they have time to find their clothing, buy or rent the necessary items, and get them fitted and/or tailored as necessary.

### Catering
Similar to venue choice, a smaller guest list often opens up dining options. Places that might not have the capacity to cater to a large wedding may now be available. Similarly, approaching favorite restaurants that don’t traditionally offer event catering may now be open to your smaller gathering.

Another benefit to a smaller wedding plan is that you’ll be paying for fewer people, thus fewer plates. This may enable you to save money in the budget overall or to splurge elsewhere. It also may mean that you can go gourmet since you’ll be spreading your wedding budget among fewer people, and you can opt for spendier catering than if you were feeding 100 people. (Just make sure to book a caterer who does tastings; that way, you can try the food before your wedding—and make sure it’s the right fit for you, your partner, and your guests.)

### 6. Activities
Curating an experience for your guests to participate in is more feasible with fewer guests. For example, a group rafting outing suddenly becomes more tenable when you’re able to fit the entire guest list on a flotilla of only three rafts. Planning for an on-the-go lunch is suddenly easier and more transportable, too. Perhaps a pre-wedding bonfire? A smaller guest list means you can see all of their faces around the flame of the campfire.

Whereas the bachelorette party and bachelor parties tend to be the only added, experiential component of a wedding other than the wedding ceremony and wedding reception itself, with a smaller guest list, you can create an experience all of your wedding guests can enjoy!

### 7. Accommodation
Will you have guests coming from out of town? Will your guests all be sequestered together at the destination of your choosing? With fewer guests, wedding tasks such as arranging accommodation becomes less of a headache. Maybe you’re having a getaway wedding, which requires your guests to travel out of town to attend. Whether or not you’re making reservations on behalf of your guests or if they’re handling them individually, trying to find enough availability is less of a hassle if there are fewer people that need bookings for your wedding date. Alternatively, it might make sense to rent out the entirety of a boutique hotel for all guests to stay at if your numbers are low enough. Having everyone in semi-communal housing during the event can help extend the experience to something more all-encompassing than merely a wedding ceremony, creating further opportunities for guests to bond.

![Zola: Small Wedding Checklist You Need](//images.ctfassets.net/77l22z9el0aa/2IsJ0ttxh1pf21Ae3xHhIc/2315c286d7c1cad577a662c1f96535b4/inline_little_but_fierce_photography.jpg)
*Photo Credit * // Little But Fierce Photography

Planning a small wedding can open up bigger possibilities that would otherwise be off the table with larger numbers. Lean into the aspect of it being small, and craft a special experience that allows you to highlight the best aspects of your relationship and share them with those closest to you.

*Planning a more elaborate affair—or need more support and structure on your wedding planning journey?* *Make sure to check out [Zola’s ultimate wedding planning checklist and timeline](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist)!*

The Small Wedding Checklist You Need

Get advice on all-things wedding planning, from booking vendors to building your guest list, sending save the dates, and more.

Micro weddings are smaller versions of traditional weddings meant for 50 people or fewer. Use this guide to decide if a micro wedding is right for you.

In the throes of wedding planning, it’s not uncommon for couples to think about throwing in the towel and eloping. Between the stress of choosing vendors, staying under budget, and managing expectations from family members, going with a smaller [wedding style](https://www.zola.com/expert-advice/whats-your-wedding-style) might sound like the better, less stressful option. 

The good news? What was once considered a less common alternative to the traditional big wedding soiree, micro weddings are now embraced in the wedding industry as a common, favorable option (many wedding venues are even offering micro wedding packages!)

As an alternative to larger weddings, intimate celebrations like micro weddings, minimonies, elopements, and plans for sequel weddings have become more popular for couples across the country (and the world!).

If you’re thinking of getting married on a smaller scale, use this guide to decide which option is right for you.

## What is a micro wedding?
<a id="micro"> </a>

Micro weddings are smaller versions of traditional weddings—typically with 50 or fewer guests. Just like a larger wedding, a micro wedding event timeline will start with the ceremony, followed by a cocktail hour and reception, and will include all the traditions that are important to the couple.

__Real Couples:__ “We both feel like we got all of the best parts of a wedding ceremony and reception without all the stress and excessive cost. If we could do it all over again, pandemic or no, we would opt for the intimacy of the smaller ceremony.” - Robert and Carly

---

![micro-wedding-moodboard](//images.ctfassets.net/77l22z9el0aa/6BvCOY0FrkDNhuciDdnjjA/ddf290a01c7cee9c00f3bfb1c759ed6e/micro-wedding-moodboard.jpg)

### How big is a micro wedding?
<a id="big"> </a>
A micro wedding typically includes 50 or fewer guests, with an average number of guests coming in around 30. But there's really no minimum figure when it comes to planning a micro-wedding. It could just be you, your other half, a handful of family members, and some of your closest friends.

### How much does a micro wedding cost?
<a id="cost"> </a>
The average wedding cost for 50 guests in 2023 is between $1,500 to $10,000. However, it’s definitely possible to hold a micro wedding without spending $10k. In contrast, the [average wedding in the U.S. costs](https://www.zola.com/expert-advice/whats-the-average-cost-of-a-wedding) around $30,000, based on a wedding size of 100 guests.

### Should you have a micro wedding?
<a id="wedding"> </a>
If you’re looking for a way to celebrate big on a smaller scale, sit down with your partner to talk through the pros and cons and make sure your goals are the same.

__Pros__

- You can have a more personal and intimate wedding ceremony experience with your guests, those that matter most to you. 
- If large crowds and being the center of attention isn’t your thing, smaller ceremonies can limit anxiety.
- You can save time and money on planning the wedding.
- You can be more creative and flexible with your venue, style, timing and traditions. Maybe now you can splurge on a [small destination wedding](https://www.zola.com/expert-advice/how-to-have-a-small-destination-wedding).
- You’ll have more money in your budget for the things that matter most to you. Longer honeymoon, anyone?

__Cons__

- You may not be able to invite everyone on your initial guest list. This could cause some tension or disappointment among family members or friends.
- Your cost-per-head may end up being more expensive depending on your venue and traditions.
- If you had your heart set on a large wedding, you may miss out on some of the excitement and energy that comes with it.

## How to plan a micro wedding
<a id="plan"> </a>
As more couples host micro weddings, the benefits of having this type of event, pandemic or not, are becoming more celebrated. With fewer people comes a lower cost, simplified logistics, and more time spent with each guest. If you and your partner are planning a micro wedding, use these tips to turn it into the day of your dreams.

1. Limit your guest list.

The most difficult part of planning a micro wedding is choosing the guest list. Since a micro wedding size is 50 people or fewer, only send invitations to your closest friends and family. When deciding who to invite, ask yourself the question, “Can I imagine my wedding without them?” If the answer is yes, consider saving that invite for someone else. Check out this article for more [tips on how to stick to a small guest list](https://www.zola.com/expert-advice/small-wedding-guest-list).

2. Let people know you're hosting a micro wedding.

If you were originally planning a larger event, there are a good number of people you were planning to invite to your wedding that now aren't going to be receiving invitations. And if you want to prevent any hurt feelings or misunderstandings, it’s a good idea to let people know that you've decided to have a much smaller event.

3. Choose your space.

With 50 people or fewer, your venue options are endless. You and your love can host your nuptials anywhere from [small ceremony venues](https://www.zola.com/wedding-vendors/wedding-venues) to a private beach. To pick the best spot, talk to your partner about places that make you both happiest and use those places as inspiration.

---

__Real Couples:__ “We were able to really focus on the main reason why we were having the event in the first place — to celebrate our marriage and commitment to each other. I have zero regrets and we will no longer be having a large wedding because our intimate ceremony and reception turned out to be everything we could have wanted. It’s easy to get distracted by the flowers, event decor, band, and venue, but in the end, it's all about you, your partner, and your love for each other.” - Caroline Zalla
> 

---

4. Hire some help.

Just because the event is small doesn’t mean that you don’t need help. If there’s room in the budget, we recommend hiring vendors to make your day extra special. With a smaller guest count, you can enjoy higher quality catering, wedding cake, and drinks, and there will be more money in the budget for the things that matter most to you—whether that's an amazing florist, the most delicious food and cocktails, an incredible wedding photographer, or the wedding dress of your dreams.

5. Make it your own.

Once you send your wedding invites, find your venue and book your vendors, it’s time to finalize all the details that will make your wedding your own. Whether you want to exchange personal vows or start a beach-side surfing session, celebrate in meaningful ways with your closest friends and family.

6. Make time for your in-person guests...

One of the best parts of having a micro wedding is the extra time you get with your guests. In a traditional wedding, couples may only have a few minutes to speak with each person before they need to move on to the next. With a micro wedding, it’s much easier to have quality time with each guest.

7. ...and don't forget the guests who can't be there.

By definition, hosting a micro wedding means scaling back your guest list. But just because some of your wedding guests won't be able to join the festivities in person doesn't mean you don't want to include them at all (they made your original guest list for a reason!)

Look for ways to celebrate your upcoming nuptials with the people you aren't able to host in-person at your micro wedding. For example, if you decided to limit your micro wedding to family members, you might host a Zoom celebration with your friends a few days before the event. Or, if you don't want anyone to miss out on your "I do's," you can livestream your wedding ceremony—and send a link to all the guests you would have invited to a larger wedding so they can join in on your big day virtually.

---

__*We’ve got all the best [wedding planning tools](https://www.zola.com/wedding-planning) (completely free!) to help you plan a wedding of any size. Find everything you need to plan the wedding you want with Zola.*__

---

Does a micro wedding still feel like too big of an event to manage? Not to worry; you have other, even more intimate options for your wedding ceremony and reception—starting with a minimony.

## Other types of micro weddings
<a id="type"> </a>
Remember, it’s your big day. If a traditional micro wedding doesn’t work for you and your partner, these other options may be just what you’re looking for…

### What is a minimony?
<a id="minimony"> </a>
Minimonies are similar to micro weddings but on a much smaller scale. Minimonies are small gatherings of 10 people or fewer. They include immediate family, close friends, and a few vendors like an officiant and photographer. Their size and intimacy make them the perfect way to honor your big day.

To host a minimony, gather an officiant, photographer, and your closest loved ones, such as parents, siblings, or best friends, and head to a ceremony location. This can be on the beach or in your backyard, as long as it feels special. Once you’re there, exchange your vows, take photos, and soak in every second of this special moment with your partner and loved ones.

Real Couples: “Our beach ceremony was intimate, meaningful, and low stress. Our words were for one another, without distraction. My memory is filled with my beloved, our children, the sea, snow-clad mountains in the distance, and our beautiful circle on the beach.” - Stacy and Markus

If a micro wedding or minimony sounds good for now—but you still want to celebrate with friends and family at a later date–sequel weddings are a great way to have the best of both worlds.

![minimony-wedding-moodboard](//images.ctfassets.net/77l22z9el0aa/2FbMgf8WlmTBqGcvCEO2vE/b5a6031bb6262336f072bf93bd7469ac/minimony-wedding-moodboard.jpg)

### What is a sequel wedding?
<a id="sequel"> </a>

Sequel weddings are large celebrations in honor of a couple that's already been married in a smaller ceremony. When a couple elopes or hosts a minimony, they can throw a sequel wedding at a later date. These events can take place one week, one month, or years after a couple officially gets married.

Sequel weddings are a great compromise because they give you the knowledge that you'll be celebrating your marriage with all the important people in your life in the future—which can make it easier to enjoy a smaller, more intimate event in the present.

Your sequel wedding can be similar to a traditional wedding reception or it could be completely unique to you and yours. Choose a venue large enough to host your guests, and decide on your timeline and get ready to celebrate!

### Should we just elope?
<a id="elope"> </a>

For some couples, the thought of hosting an event of any size can feel overwhelming. Or maybe you always envisioned a private ceremony for just you and your partner. If this sounds like you, the best option might be to elope.

When you think of elopements, images of couples running to city hall or heading to a dreamy mountaintop might pass through your mind. While these options are romantic and beautiful, there are so many ways to celebrate your union with an elopement.

Elopements are intimate unions, typically between the couple, an officiant, and a witness. If you and your partner want to get married quickly or just prefer to share this special moment in private, this might be the best choice for you.

---

 __Real Couples__: “The biggest benefit of an elopement to me is that I’ve really been able to take back my wedding day! Even with a small wedding, others wanted to have a say in how things were planned or who was invited. Now that it’s just going to be the two of us and we can really do whatever we want. I’m looking forward to having our special day being just about us and the commitment we’re making to one another, which is what a wedding should be about in the first place!” - Kim Hefner 

---

![elopement-wedding-moodboard](//images.ctfassets.net/77l22z9el0aa/5Xt24ToYew20FLz6AMVyHA/8c0037a7f3764cf010f6fe0f81e0334d/elopement-wedding-moodboard.jpg)

## To recap
A micro wedding is similar to a traditional wedding, just for a smaller group; generally, micro weddings have 50 or fewer people in attendance.

A minimony is an intimate affair with 10 or fewer people in attendance (including the officiant and maybe a photographer). Minimonies are generally reserved for immediate family members and the closest of friends—and fall somewhere between a micro wedding and an elopement.

With an elopement, you and your partner opt to get married on your own—with an officiant and potentially a witness or two. This option is ideal if you want to get married quickly or with minimal planning—or keep "I do's" as a private moment between you and your soon-to-be spouse.

A sequel wedding is a larger event you host after hosting a micro wedding, minimony, or elopement. Sequel weddings give you the opportunity to bring together a larger group of your friends, family, and loved ones to celebrate your marriage at a later date—whether that's a few weeks, a few months, or a few years in the future.

![Micro-weddings-flowchart-v2](//images.ctfassets.net/77l22z9el0aa/5Ec9Ds6rNNelEisESNfz4u/c9af763a924a746d160a86144594aecb/Micro-weddings-flowchart-v2.jpg)

An intimate event, like a micro wedding, minimony, or elopement can be just as magical as a large wedding ceremony. So, send out [wedding invitations](https://www.zola.com/wedding-planning/invitations/shop) to your loved ones and get ready to have a wedding that both of you will cherish for the rest of your lives.

newlywed couple smiling at each other in a circle graphie

What is a Micro Wedding? Everything to Know about Smaller Ceremonies

[Save the dates](https://www.zola.com/wedding-planning/save-the-date/shop) serve as the first piece of formal communication about your wedding logistics that you’ll share with guests. Before the invitation, a save the date simply lets wedding guests know, well, what date to save for your wedding. Here’s everything you need to know about wedding save the dates (sometimes called wedding save-the-dates), from etiquette, wording examples, to when to send save the dates, and much more.

## What Is a Save The Date? 
As the first piece of your wedding stationery or invitation suite, save the dates serve a functional purpose and add an extra touch of style and coordination to your wedding event. Sent to your guest list months ahead of actual invitations, save the dates let guests know that your wedding is happening—and they should quite literally “save the date” for the celebration. They also indicate that a [wedding invitation](https://www.zola.com/wedding-planning/invitations/shop) is coming. 

These announcements most often take the form of printed cards sent via snail mail. Some couples get creative with save the date magnets or other small mementos, though (also sent via snail mail).

## Save The Date Goals
Your wedding save the date card should serve the following purposes: 
1. Alert your guests to your wedding date, and have them record it in their calendars.
2. Let guests know that there’s a [formal wedding invitation](https://www.zola.com/wedding-planning/invitations/shop/formal) to follow.
3. Direct guests to your wedding website to learn more details about your wedding weekend.
4. Prompt your guests to think about travel arrangements, if necessary.
5. Set the general tone (including style, theme, or formality) for your event.
6. Provide a tangible memento (that can coordinate with the rest of your wedding paper) to include in your wedding album or scrapbook. 

[![Zola QR Code Promo](//images.ctfassets.net/77l22z9el0aa/5hYJyrZbdCbVYf8gL8ZRtq/1abe728cdf14a9b3e0e0ade433128c67/EA_Article__1_.jpg)](https://www.zola.com/wedding-planning/save-the-date/shop)

## Save the Date Etiquette: The Five Ws of Save The Dates

### WHO Gets a Save The Date?
One hundred guests on your list, 100 save the dates, right? Think again. Every household on your guest list (rather than every individual guest) should receive a save the date. 

### WHAT Should I Include on My Save The Dates?
Save the dates provide guests with the most basic information: who is getting married, when, and where. An engagement photo of you and your partner from your engagement shoot is also a great addition. You can also include a link to your wedding website if it’s set up so that invited guests can check for updates in real time. See below for more information about how to word save the dates. 

### WHEN Should I Send My Save the Dates?
<a id="send"> </a>
If you’re wondering when to send save the dates, it all depends on your specific wedding timeline. The standard rule of thumb is to send save the dates four to six months before your wedding celebration (if it’s a local wedding). If your timeline is different, don’t stress: the safest thing to do is to send them as soon as possible once you’ve booked a venue and settled on a date. If you’re hosting a destination wedding, you want to send save the dates earlier. If you have a year, send them two [months](https://www.zola.com/wedding-planning/save-the-date/shop) earlier than normal.

For more details, check out our [complete guide to sending your Save the Dates.
](https://www.zola.com/expert-advice/when-to-send-save-the-dates)
### WHERE Should I Shop for Save The Dates?
<a id="website"> </a>
We might be a little biased, but [Zola](https://www.zola.com/wedding-planning/save-the-date/shop) has an incredible selection of save the dates and related wedding stationery. Designed to coordinate with our [free wedding websites](https://www.zola.com/wedding-planning/website) and matching [paper invitations](https://www.zola.com/wedding-planning/invitations/shop), our stunning array of save the dates means there’s a design for every style and type of wedding. Customize the wording (and upload your favorite photo) to make it feel 100 percent personal to you. 

### WHY Are Save The Dates a Thing?

Since the trend gained traction in the mid-2000s, these classy head’s ups have become increasingly popular as people become busier (and more forgetful) and couples need to give their invited guests more time to block out the event on their calendars. They are especially important if your wedding day falls during a popular month to travel like close to the holidays or during the summer.

## How to Word Wedding Save The Dates
<a id="wording"> </a>
Save the date wording should be short and sweet, and communicate the basic information guests need to know: who is getting married, where the wedding is taking place, and when. Typically you can just name the city in which you’re getting married—at this stage, guests only need to know if travel is required. 

If you have a [wedding website](https://www.zola.com/wedding-planning/website), which we highly recommend you set up as soon as you’ve secured your wedding date and location, include the link so guests can read more details about your wedding online for themselves. Then save other details for the invitations you’ve promised them—and do be sure to promise them invitations to follow! 

## Save the Date Wording Ideas

If you want to know exactly how to word your wedding save the dates, here are some examples in a variety of styles, moods, and formalities. Use them as a jumping-off point when crafting your own original save the date wording. 

### Formal Wording Examples

> Meghan Markle and Prince Henry of Wales 
> are getting married in London 
> May 19, 2018 
> Formal invitation to follow 
>

> Please save the date 
> to celebrate the marriage uniting 
> George Clooney and Amal Alamuddin 
> September 27, 2014 
> Venice, Italy 
> Formal invitation to follow 

### Traditional Wording Examples

> Please save the date 
> to share in the joy of 
> Gisele Bundchen 
> and 
> Thomas Brady 
> at their marriage on February 26, 2009 
> in Santa Monica, CA 
> Invitation to follow 
>

> Please save the date 
> for the wedding of 
> Neil Patrick Harris to David Burtka 
> September 6, 2014 
> Perugia, Italy 
> Formal invitation to follow 

### Casual Wording Examples

> Save the date! 
> April 4, 2008 
> for the wedding celebration of Beyonce and Jay Z 
> New York City 
> Formal invitation to follow 
> 

> Jessica and Justin 
> are tying the knot! 
> Friday 19 October 2012 
> Fasano, Italy 
> Invitation to follow 

### Whimsical Wording Examples

> We’re spreading the news! 
> Ellen and Portia are getting hitched! 
> Please save the date: 8/16/08 
> in Beverly Hills, California 
> Invitation to follow 
> 

> Will proposed… 
> Jada said yes! 
> Join us on December 31, 1997 
> as we say, “I do!” 
> in Baltimore, Maryland 
> Invitation to follow

Zola online wedding planning tools as seen on mobile, desktop, and tablet

How to Plan a Wedding: A Step-by-Step Guide

A Guide to Save The Dates

Marriage is about bringing people together to celebrate—and sometimes, those people speak different languages. If you’re planning a bilingual wedding, there are a few extra steps you’ll want to take to make sure things go off without a hitch.

A bilingual wedding ensures that guests from different backgrounds can understand and take part in your wedding in a meaningful way. A language barrier can make guests feel left out and hinder their ability to participate. While planning a bilingual wedding may seem daunting (weddings can be stressful enough as-is), it’s not as overwhelming as it sounds.

Much of your [wedding planning journey](https://www.zola.com/wedding-planning/checklist) will be the same. But there are a few areas of your planning that you’ll want to focus on specifically for a bilingual wedding. Here are some things to consider. 

## Hire a wedding planner that understands bilingual weddings.
First things first: if you’re using a wedding planner, find one that has planned bilingual events before. Bonus points if they speak both of your native languages.

A wedding planner with bilingual experience will understand the importance of representing and honoring both cultures, and help you navigate any pain points. They may also recommend vendors that are bilingual, too. While not a necessity, having a photographer that speaks both languages is a plus, as they will make organizing photo lineups that much easier. 

![INLINE PhotobySarahCramerShields CramerPhoto Jocelyn&Jeet](//images.ctfassets.net/77l22z9el0aa/nvrquLqJSBjfgPLNDi18G/994cd908a8ab9f597bd14f2aef70a153/INLINE_PhotobySarahCramerShields_CramerPhoto_Jocelyn_Jeet.jpg)
*Photo Credit* // Sarah Cramer Shields

## Create invitations in both languages. 
After you’ve done the fun part of choosing your [wedding invitations](https://www.zola.com/wedding-planning/invitations/shop), it’s time to decide what you’re going to say on them. While we recommend you read our handy how to word wedding invitations guide, if you’re having a bilingual wedding, there are some extra things to consider.

It’s a good idea to include both languages on your wedding invitation for all guests. If you have the budget to do so, you can order separate paper suites—one in each language. But having a single bilingual invite is most efficient. If your wedding guests speak English and Spanish, for example, have the English information on one side and the Spanish on the other. Not only will it help ensure all guests understand key details, but it’s also fun for everyone to experience another language, too. They may even learn a few new words in time for your wedding! 

## Use your wedding website to educate guests.
Even if you send out physical wedding invites, [every couple needs a wedding website](https://www.zola.com/wedding-planning/website) that provides guests with all the important logistical information, your wedding registry, the story of how you met (if that’s your style) and RSVP links. There’s no word count online. This means you can customize your site with [must-have information](https://www.zola.com/expert-advice/make-wedding-website) in multiple languages. 

You can also use your site to educate guests on your respective backgrounds. Tell family and friends a bit about your heritage and what traditions they can expect at your wedding. Is there a certain dress code they should know about? What about etiquette? This is the time to let them know it all.

If guests are traveling from other countries for your big day, you can use your wedding website to fill them in on things they should know, too. This may include cultural practices, what to pack, and contact info and logistical details for when they arrive. 

## Use bilingual signage. 
From ceremony programs to dinner menus, make sure you incorporate both languages whenever information is being shared at your ceremony and reception. This even includes venue signage like where bathrooms are located. 

Because of the nature of weddings—people, excitement, chaos—it’s best to have a single paper product that’s bilingual. That way, if someone loses their program, or their menu suddenly vanishes, they can simply read their neighbors. You might also want to use signage to label foods with names in both languages.

![INLINE PhotobyMagnoliaWeddings Elsa&Matt](//images.ctfassets.net/77l22z9el0aa/28tKqE3f15hESB6GU24Z2v/cd285737f63887da09088eab79cabd20/INLINE_PhotobyMagnoliaWeddings_Elsa_Matt.jpg)
*Photo Credit* // Magnolia Weddings

## An interpreter can come in handy.
If you choose to do your ceremony in one language, consider hiring an interpreter. Not only will an interpreter help people feel less left out if they don’t understand the language, but it will also allow everyone to follow along at the same pace. You can also sprinkle in well-known phrases from a second language, too (think ‘You may now kiss the bride’), or incorporate traditional songs. 

You might also consider the mixed-language ceremony route. If you and your partner understand each other’s native languages (or at least a few words in it) you can say your vows in both languages. You might want to share readings in both languages, as well. If time does not permit, provide reading translations in your ceremony program so guests can follow along.

## Fuse your cultures throughout the wedding.
Between food, decor, venue, and music, there’s no shortage of ways to bring your backgrounds together. Take your favourite parts of each other’s wedding traditions and bring them to life. This will help each other’s families feel welcomed, and also offer guests a chance to learn about another culture. 

When it comes to [wedding speeches](https://www.zola.com/expert-advice/giving-killer-best-man-speech), try to include both languages if possible. If the maid of honor only speaks your native language, for example, make sure someone from your wedding party who speaks the other language offers up words, too. Again, you can use an interpreter during speeches, but it’s best to keep them short and sweet. You don’t want to bore guests or drag speeches on. If you are including speeches in both languages, try to alternate between them to keep guests engaged. 

Even if guests can’t understand every aspect of your wedding at all times, the important thing is that they feel included and welcomed. By making an effort to have a bilingual wedding, you’re showing how much you value you and your spouse’s families—and that message transcends language barriers. 

Bride and groom sitting side by side outdoors in wedding attire as the sun sets

29 Ways to Cut Wedding Costs

How to Plan a Bilingual Wedding

It’s not breaking news—we’ve said it in [wedding planning](https://www.zola.com/inspire/search) a hundred times—that (most) weddings cost a lot of money. The [cost of weddings](https://www.zola.com/expert-advice/whats-the-average-cost-of-a-wedding) can be one of the biggest stressors of wedding planning, period. But any wedding planner worth their salt will also tell you that, with a few smart moves and some ground-laying decisions, you can still throw an incredible, memorable wedding that guests will rave about for years while sticking to a [reasonable budget](https://www.zola.com/expert-advice/how-to-plan-a-wedding-on-a-budget).

Below, we’ve compiled a list of tips that’ll help you save money and stick to your wedding budget. Read on for useful ways to cut wedding costs that you might not have thought about.

## How much can a wedding cost?

According to [Zola's First Look Report](https://www.zola.com/expert-advice/the-first-look-report-2023), the average cost of a wedding in the U.S. sits between $20,000 - $40,000. That said, this can vary widely depending on state. For example, Kansas’ average is $17,000, whereas DC’s is $44,000. This likely comes down to denser populations, more touristy cities (meaning more demand), and a higher cost of living in any given area.

## 29 Money-saving wedding tips

Don’t let the bottom lines frighten you too much. There are plenty of ways you can cut costs and save money throughout the wedding planning process.

### 1. Prioritize 2-3 things

Perhaps the most important step you can take in planning your beautiful, budget-friendly wedding is to decide which two or three aspects of the wedding experience are most important to you and your partner. Whether it’s a gourmet meal, a killer live band, or a really incredible venue with a view, determine your top handful of priorities and put the majority of your budget towards those areas. Then, let go of the other stuff.

### 2. Shrink your guest list

This is basic math, friends. The higher the number of guests you have to invite, seat, feed, serve drinks, transport, or provide with little extras like favors or welcome bags, the higher your wedding expenses will climb. If you want to include all of those amenities I just mentioned in your wedding weekend (i.e., printed invitations, food, alcohol, transportation, ceremony seating, reception tables and chairs, décor for all those tables, wedding favors, and welcome bags), then do your best to keep your [guest list](https://www.zola.com/wedding-planning/guests) as streamlined as possible.

### 3. Book a full-service venue

The average cost of renting a venue for your ceremony and/or reception is over $3,000—and that’s just the rental fee alone. Imagine adding in additional costs for catering, alcohol and bar services, equipment rentals (think tables, chairs, linens, glassware, etc.), and a day-of coordinator. As you can imagine, the total figure can be really overwhelming. For this reason, full-service venues that offer a package deal for all of the above services can actually be cost-saving in the end.

### 4. Rethink wedding venues

We mean it literally when we say that your wedding ceremony (as well as the following celebration) can take place just about anywhere. And, seeing as wedding venues are one of the most costly aspects of a wedding, it’s worth it to consider more affordable options. Charming at-home weddings, for example, have been growing in immense popularity since the beginning of 2020. In these cases, couples will decorate and have their vendors present at their own homes for their ceremony and reception. This can be lovely, as well as low-stress and inexpensive.

### 5. Have a destination wedding

At first, a [destination wedding](https://www.zola.com/expert-advice/cut-destination-wedding-costs) probably seems like the opposite of money-saving. That said, hosting an intimate (read: small guest list) destination wedding in another state or even country can end up costing less than a large affair in your area. This is especially the case when you go the Airbnb route, which can also provide accommodations to you and your guests. If having a smaller wedding in another locale sounds even a little exciting to you, we recommend looking into and comparing costs.

### 6. Choose a less popular wedding date

Peak wedding season throughout most of the U.S. runs from April through October, with June, September, and October being the most popular months to get married (hello, summer breezes and crisp foliage). To save some beaucoup bucks, book a date that falls during the off-season for discounted rates at venues. Winter weddings can be truly spectacular and open up a whole new avenue for unique attire, décor, and weekend guest activities.

![7 types of rest weddings pexels-dewey-gallery-4030817](//images.ctfassets.net/77l22z9el0aa/797StJo9YrCekSOaV5CCeK/6c6f3acda4c3b137154fa893f5f41277/pexels-dewey-gallery-4030817.jpg)

### 7. Explore days beyond Saturdays

We know this one can be tough. But for even greater savings, explore a day of the week outside of Saturday evening. Venue rentals on Fridays, Sundays, and even other weekdays go for a lot less money as they’re less in demand. If this isn’t appealing to you, consider a daytime celebration, such as a brunch wedding, which will help offset costs by allowing you to serve a smaller meal and less alcohol, as well as book more low-key entertainment than what’s typically expected at an evening affair.

### 8. Reconsider the traditional wedding party

Some people can’t picture their big day without the traditional wedding party, complete with maid of honor, best man, bridesmaids, groomsmen, flower girl, ring bearer, and the parents of the couple. But, as you can likely tell, this portion of a wedding involves a lot of people. And where there are special groups of people, there tend to be extra expenses.

### 9. Go digital for wedding invitations

It seems that all things wedding are starting to turn to the internet. [Wedding websites](https://www.zola.com/wedding/onboard/wedding-website) and [digital RSVPs](https://www.zola.com/expert-advice/benefits-of-an-online-rsvp-for-your-wedding-website) are just a couple examples of convenient online tools that have largely improved the wedding planning process—for both hosts and guests. To save some cash, ask yourself if you can also switch out paper invitations for digital ones. Gauge your guests’ preferences and likelihood to respond via website or email.

### 10. Shop far and wide for a wedding dress

Wedding dresses aren’t exclusive to wedding boutiques and designers. There are plenty of more affordable places to look for your dream gown. From sample sales to less expensive retailers to preowned wedding dresses (more on that below), there are a variety of stores and sellers that can provide you with your ideal dress without breaking the bank.

### 11. Buy preloved wedding attire

Wedding gown expenses tend to be all over the map, from surprisingly affordable to jaw-droppingly expensive. For the bride who wants a higher-end dress without paying the usual price for one, consider purchasing a preowned wedding dress. Websites like Still White and Nearly Newlywed allow former brides to list their new and gently used gowns for others to purchase. Not only is this good for the environment, but your wallet, too. Grooms can also save by finding preloved suiting and attire.

### 12. Repurpose a wedding dress

If your mom, mother-in-law, or even grandmother's wedding gown is collecting dust in the attic, it's worth giving it another look. If someone in your family is skilled at sewing, you can repurpose a vintage dress that has been in the family, which will save money and add some extra sentimental value to your look. Even if you have to hire someone to recreate and tailor it, it will still be cheaper than a new, off-the-rack gown.

![average wedding dress cost hero image](//images.ctfassets.net/77l22z9el0aa/4IgzPKbJMjCnUvkugF2s6T/670bcf3bd50fa8684631321c31f0d15a/average-wedding-dress-cost-hero.jpg)

### 13. Rent or borrow jewelry

Your best wedding attire doesn’t require you to drop tons of money on new accessories. However, if you prefer to wear some eye-catching jewelry with your wedding dress, jumpsuit, or suit, look into jewelry rental companies. Many online companies will rent out pricey jewelry at a much lower cost—the only downside is that, after the fact, you’ll have to send it back. Otherwise, ask a loved one with impeccable style if you could borrow something of theirs, also fulfilling the something borrowed tradition.

### 14. Rethink wedding party flowers

As we’re sure you’re aware, florals can be pretty expensive. If you’re looking for areas where you can cut your budget, look to your [bridesmaids’ bouquets](https://www.zola.com/expert-advice/how-much-should-bridesmaid-bouquets-cost) and groomsmen’s boutonnieres. Bridesmaid bouquets can be pared down and minimal, consisting of a few fuller flowers and some greenery for a minimal and cost-effective result. Likewise, groomsmen (as well as the groom) can skip the boutonnieres and instead purchase less expensive pocket squares or pins.

### 15. Skip cocktail hour

This money-saving option won’t always be ideal—or even possible—but it shouldn’t be taken off the table entirely. Some weddings, especially those that are smaller, can actually benefit from going from the ceremony straight to the reception. This is often the case if you plan on having food and drinks of some sort (dinner or apps) immediately available to guests upon arrival. This will ultimately save you money on food, alcohol, and service. If you choose to do this, just be sure to notify your guests both on your invitation and wedding website.

### 16. Skip the open bar

There’s a large misconception out there that the one thing your guests are most looking forward to on your wedding day is an [open bar](https://www.zola.com/expert-advice/open-bar-weddings-a-guide). This couldn’t be more false as they want to help celebrate your love. While an open bar may be very convenient and loosen people up, it’s by no means required at your reception. Less expensive options include limiting your bar to a few wines and beers, offering select signature cocktails, and purchasing your own alcohol to bring to your venue (check to see if this is allowed first).

### 17. Consider entrée alternatives

Sometimes plated wedding meals are the most expensive option, but not always. Sit down with your caterer and discuss some alternative ways to feed your guests that might cut down your catering bill. For example, opt for a cocktail-style reception with plenty of heavy hors d’oeuvres (which can help lower table and chair rental costs), or go for interactive and/or DIY food stations that will keep guests both entertained and well-fed. However, sometimes appetizers can be more expensive because of the labor involved, so chat with your caterer about the best options.

### 18. Swap out the wedding cake

Wedding cakes can be unexpectedly costly (with the average price usually landing between $300 and $700 or more). If cake isn’t your favorite type of dessert and/or you aren’t committed to tradition, consider instead ordering something else. Some alternatives we love are croquembouche, cannolis, macarons, doughnuts, pies, and cupcakes. Don’t want sweets? Plan on a cheesecake—as in a cake made of stacks of cheese to serve as part of a charcuterie. Brilliant!

![Wedding Cake Ideas](//images.ctfassets.net/77l22z9el0aa/5LRSe8lt7mFtlUmO4Yg9Tr/315a559298d11b89541b17eff13f5402/Hero_RusticLateSummerWeddingatOakViewAcres_YelenaTsiomaPhotography.jpg)

### 19. Buy local, in-season flowers

Sure, mountains of roses and armfuls of peonies are as romantic as they come, but there are so many other, less pricey stems that will make just as beautiful a statement (without blowing your wedding budget). If you love the look of petal-rich blooms, consider garden-grown dahlias or the peony-lookalike ranunculus. Most importantly, stick to flowers that are in season when and where you’re getting married. You’ll pay considerably more for flowers that have to be flown in from other regions or countries.

### 20. Consider herbs over florals

For a wedding budget-friendly way to incorporate lots of greenery, texture, and fragrance into your bouquets and arrangements, ask your florist about incorporating fresh herbs. Everything from basil to rosemary to mint is fair game, not to mention more floral herbs like lavender. They’ll add a note of organic elegance, not to mention uniqueness, to your wedding décor that will make roses seem ho-hum.

### 21. DIY your centerpieces

Because professional floral and greenery centerpieces can be fairly expensive, one way to save money is to go the DIY route. The options here, creatively, are virtually endless. A centerpiece can be a single candle, a stack of some of your favorite books, a beautiful bowl of fruit, or a single-stemmed flower in a small glass vase.

### 22. Make your signs

We know those custom acrylic welcome and seating signs are absolutely beautiful. That said, they can also be a bit pricey. If you’re even a little crafty—or have a friend who is and is willing to help you out—you can easily create your own signage for the cost of supplies. This alternative can be especially appealing to those hosting cottagecore, barn, or shabby chic weddings, as the homemade look will seamlessly fit into your celebration.

### 23. Forego the video

This one truly pains us to say, but if organizing your budget comes down to choosing either a photographer or [videographer](https://www.zola.com/expert-advice/demystifying-wedding-videographers), always opt for a photographer. Wedding videos can be incredibly beautiful and fun to watch, but chances are you won’t look back on one as much as you will on photographs from your wedding. If skipping this popular wedding vendor can save you some much-needed money, do it.

### 24. Make a reception playlist

Though DJs and live bands can be wonderful for managing the night’s timeline and encouraging the crowd, they aren’t always necessary. If you’re hosting a wedding that’s on the smaller side and have a good ear for crowd-pleasing music, consider instead going with a playlist. You know your loved ones best, so odds are you know just the kind of music that’ll get them out on the dancefloor, anyway. Just make sure you avoid harsh transitions.

![dance-off](//images.ctfassets.net/77l22z9el0aa/4j3JToMrUfNv7a3x6gUphl/55b80c6df14a7f26d09279e0d383728d/dance-off.jpg)

### 25. Skip insignificant details

While it may seem important to you, chances are your guests won’t remember your hand-painted envelope liner, heavier cardstock, or custom napkins. These small details are fun to find and plan out but will ultimately end up adding significantly to your bottom line. Truly ask yourself throughout wedding planning if small, added details are necessary or very important to you. If not, skip right ahead.

### 26. Pass on wedding trends

The month’s or year’s hottest wedding trends may seem to be everywhere right now, but don’t feel pressured to include any that you don’t genuinely love. For example, if a wedding reception photo booth set-up isn’t something you’re into (or, say, it doesn’t go well with your venue or theme), don’t feel the need to spend money on one. While it might seem like something huge right now, odds are your guests won’t even notice one of these passing trends isn’t present.

### 27. Have a dry wedding

If alcohol isn’t that important to you or your partner, then why have it? Sure, some of your guests might like to drink a cocktail or two, but you can save some serious money by serving soft drinks only. Mocktails and zero-proof cocktails are also super en vogue at the moment, so capitalize on the trend and [skip the alcohol](https://www.zola.com/expert-advice/how-to-plan-a-sober-wedding).

### 28. Resell post-wedding

Definitely don’t waste anything you may have purchased for your wedding. Nearly everything from your dress to vases and chair covers to headpieces can be resold for a pretty decent value. Don’t bank on making a certain amount, but you can look forward to at least making something back, which would lower the overall total cost of your big day.

### 29. Hire beginners

If you really want a videographer or if having picture-perfect wedding day photos isn’t at the top of your priority list, you can hire emerging or amateur professionals. Then your photos and videos will cost a fraction of what a highly sought-after professional would charge. They might not be magazine-worthy, but they’ll have captured the moment, which is what matters most.

### 30. Have a friend officiate

If you’re having a religious ceremony you’ll likely have to be married by a religious figure. But if not, you can have a friend officiate your ceremony at zero cost to you. Not only will they feel honored that you asked, you won’t have to pay a dime and it will add an extra special, personal element to your ceremony.

Is that your wallet or credit card we hear breathing a sigh of relief? We hope so. If you follow some of these tips for how to cut costs, you can still throw the stylish, cohesive wedding of your dreams while sticking to your wedding budget. No need to splurge. Now, that’s a cause for celebration (but your enduring love and devotion are also totally worthwhile). If you’re still looking for tips, Zola has plenty of [budget-saving advice](https://www.zola.com/expert-advice/how-to-plan-a-wedding-on-a-budget) for you to explore.

One of the first tasks you’ll need to accomplish after saying “yes!” is to decide where you and your partner want to get married—and with so many different venues and venue options to choose from, it’s a task you’ll want to check off your to-do list and [book your venue](https://www.zola.com/expert-advice/when-should-i-book-my-wedding-venue) ASAP.

Where you opt to get married will then help you to narrow down when, which may depend on your wedding venue’s availability and popularity. Plus, you need a wedding ceremony and reception venue before you can send out your wedding invitations. If you’re wondering how to find a wedding venue, though, you’re not alone.

Finding the perfect __[wedding venue](https://www.zola.com/inspire/search)__ to fit your wedding budget, your schedule, and your wedding style can be a daunting task. Consider us here at Zola your wedding copilots. Let’s take a look at everything you need to know about how to pick a wedding venue—from doing your research to what to bring on wedding venue site visits to top tips to consider while setting the scene for your dream wedding. By the end of this guide, you’ll know everything there is to know about how to evaluate venues for weddings—and how to find the dream venue for your special day.

Let’s jump right in, shall we?

## 1. Set your vision and budget.
- Once you’ve drained that glass of celebratory champagne, sit down with your fiancé(e) and __create a list__ of what you both want in your ideal wedding venue. What kind of event do you want to host? Will it have a theme? What aesthetic wedding venues feel like the right fit? For example, are you picturing a natural, [rustic venue](https://www.zola.com/expert-advice/how-to-choose-a-wedding-venue) or a more elegant and sophisticated sapce? Do you want a beach wedding, a __[garden wedding](https://www.zola.com/inspiration/real-weddings/parks-gardens)__, or a destination wedding? Or do you want a completely unexpected and [unique wedding venue](https://www.zola.com/expert-advice/how-to-choose-a-wedding-venue)? Establish non-negotiables, as well as location details or amenities that are less important to you. 

- During this conversation, __create a budget__ for how much you are willing to spend on a wedding venue. Keep in mind that some venues are full service and include in-house catering and equipment rentals (chairs, tables, linens, etc.) in their package pricing, while others do not. This will, of course, affect the overall dollar amount of what you could spend on a venue.

## 2. Narrow down dates.
- __Decide which time of year__ you’d like to say your “I do’s,” as this will affect your venue research. Some wedding venues are better for winter events, while others were made for warmer months. We’re betting you don’t want to utter your vows with blue lips at an outdoor ceremony in December, just as you might not want to be gathered inside on a gorgeous spring day.

- __[Choose a few wedding dates](https://www.zola.com/expert-advice/how-to-set-your-wedding-budget)__, in order of preference, that you might want for your wedding day. It would be tragic to fall in love with pictures of wedding venues only to discover they’re booked every weekend of your desired month—so either start this process early or surrender to variability.

## 3. Determine your venue criteria.
- __Draft a [guest list](https://www.zola.com/wedding-planning/guests)__ to determine your guest count—and how big of a venue you’ll need to accommodate them. Making sure that your wedding guests have enough room to mingle, dine, and dance during your reception is a top priority (and don’t forget about saving space for other elements of your reception set-up, including decor, extra lighting, a cake table, your __[wedding band or DJ](https://www.zola.com/inspire/search)__, a favors table, etc.). Also, keep in mind the needs of the individuals you are inviting: will you need a venue with accessibility that can accommodate elderly or physically disabled guests? Defining your venue criteria will help you narrow down your wedding venue search—and quickly eliminate any potential venues that don’t fit your needs, which can save time and energy.

- Consider whether you and your fiancé(e) want a __spiritual or religious wedding ceremony__. This may dictate whether you have the ceremony in a place of worship and host the reception at another venue.

- Talk about whether or not you would like to __make a weekend out of it__. While more complex to plan, a full weekend of wedding festivities is one way to really maximize every minute of the celebration. If you expect a lot of out-of-town guests, consider renting a large house for the whole wedding party (or two: one for your friends and family and another for your partner’s). Alternatively, host your wedding at a stunning hotel and get a block of rooms for guests.

## 4. Do your research.
- Stop by the __local tourism center__ in the town where you plan to wed. They’ll have loads of information about weddings in the area and may even be able to suggest some alternative wedding venues that you haven’t thought about.

- __Ask around for opinions__ from those in-the-know. Ask wedding vendors you have already hired which venues they like the best and are easiest to work with. Make sure to get your [wedding photographer‘s](https://www.zola.com/inspire/search) opinion, who will generally know the most photogenic local venues (and which ones are tough to shoot). Ask newlyweds, friends, co-workers, and family members which venues they have most enjoyed from the weddings they’ve attended locally.

- Do your homework and [research local wedding venues](https://www.zola.com/wedding-vendors/search/wedding-venues), but we encourage you not to make any final decisions based on what you see online.

- Check out our localized venues search pages - we've provided links to some of the most popular venue locations below:

- [New York Wedding Venues](https://www.zola.com/wedding-vendors/search/new-york-ny--wedding-venues)

- [Charlottesville Wedding Venues](https://www.zola.com/wedding-vendors/search/charlottesville-va--wedding-venues)

- [South Jersey Wedding Venues](https://www.zola.com/inspire/search/wedding-venues/south-new-jersey-nj)

- [North Jersey Wedding Venues](https://www.zola.com/inspire/search/wedding-venues/north-new-jersey-nj)

- [Los Angeles Wedding Venues](https://www.zola.com/wedding-vendors/search/los-angeles--wedding-venues)

- [Seattle Wedding Venues](https://www.zola.com/wedding-vendors/search/seattle--wedding-venues)

## 5. Visit some venues.
- Now that you’ve thoughtfully determined what kind of wedding you’d like, which season and/or dates you have in mind, what type of venue you want to get married in, and how large a venue you’ll need, it’s time to put all of that good research to work. Contact your top venue choices and schedule a time to visit and receive a tour.

- Wear comfortable shoes and weather-appropriate attire to tour venues—you’ll be on your feet (and moving in and out of doors) quite a bit. Other must-have items to bring include:

    - a camera

    - a list of important questions (see below)

    - a notebook to jot down notes

    - a calculator
    (*Pro Tip: a smartphone takes care of many of these functions.*)

Walk through each and every venue choice with a keen eye, a pad and pen, and an open mind. Ask questions, explore rooms, and see all the viewpoints you can.

If at all possible, try to __visit the venue at the time you plan to get married__. This is especially important for outdoor weddings, where seasonal weather can either make or break your wedding day. Take note of where the sun is at your desired ceremony time to ensure that you and your guests will be comfortable—you don’t want any squinty eyes in your wedding photos. 

## 6. Take note of the shape of the room.
- While visiting indoor venues, __take note of the shape of the room__. A strange shape may interrupt the flow of the party, especially if you have a large number of guests. Again, note if there is enough space for tables, chairs, a dance floor, food and drinks, a cocktail hour (if applicable), and for your wedding band or DJ. 

## 7. Questions to ask while touring wedding venues
Before you get swept up in the beauty of a venue, don’t forget to ask the big questions. Keep the following in mind while touring every venue—and don’t sign anything until you have answers that suit you.

- If you’re touring a primarily outdoor venue, __ask about a rain plan__. Most venues have a plan B if Mother Nature decides to wash out your wedding day, and you’ll want to know, see, and be happy with the back-up option. You might find that you don’t like the alternate indoor space, which might be a deal breaker.

- Does the venue provide an __in-house caterer__? Can you bring in a [catering](https://www.zola.com/inspire/search) company of your choosing, or is there an exclusive list of caterers? Many venues work with preferred vendors. If the venue is restrictive in terms of vendor choices, make sure there are options that will fit within your budget.

- And speaking of catering, does the venue have __kitchen and cooking facilities__?

- Do they have a __coat check__ and ample __bathroom facilities__? What is the __parking__ situation?

- Is there a __reception package__ and what does it include?

- Does this wedding venue have enough chairs, tables, dishware, barware, etc., for your guests or __must you__ [rent](https://www.zola.com/inspire/search) them from elsewhere?

- __How long do you have the reception space__? Is there an overtime fee if you go over? Is there a minimum amount of time it must be rented?

- __Is your pet allowed on the premises__? If not, would it be allowed if it had a handler and were only present for photos?

- __Is there a venue coordinator__ who will be there on the day of your wedding? If so, what exactly are his/her responsibilities and what will fall into your (or your planner’s) hands?

- What is the __rough total cost__? What is the deposit amount to hold the date? Are there any hidden costs? When are payments due?

- Will there be __another wedding or event__ before or after yours? Will any other events be happening at the same time as yours? (Think: major golf tournament the same day as your __[country club wedding](https://www.zola.com/inspire/search)__.)

- Is there a __dress code__ that would apply for your guests?

- Do they have a __liquor license__? Can you bring in our own alcohol? Do they have a bar? If not, can you set one up? Also, be sure to ask about a corkage fee.

- Is __smoking__ allowed?

- Are the rooms __heated and/or air conditioned__?

- Are there any __music regulations__ you should be aware of, such as what kind of music can be played and for how long? Is there a decibel restriction? Does the venue have their own sound system?

- Is there enough room for a __[band or DJ](https://www.zola.com/inspire/search)__ and dancing? Are there ample __electrical outlets__?

- Is there a place for the couple to change and relax? __Can the wedding party get ready here__ on the morning of the wedding?

- Where are the __best places for photographs__?

- Do they have an __open flame policy__? (i.e. can you light tall candles indoors, shoot off fireworks, or arrange a sparkler exit?)

- How much __decorating__ will you have to do for this venue?

## 8. Are there curfew or noise restraints?
- Some venue have strict rules around noise levels and when events need to end, often as early as 10pm—which may not be a fit if you want to blast the music and keep your guests on the dance floor through the wee hours of the morning. Before you commit to a wedding venue, make sure to ask for their policies around noise and curfews.

## 9. Consider location and nearby accommodations.
- Your venue is one part of your [wedding location](https://www.zola.com/expert-advice/how-to-choose-a-wedding-venue). But so is the surrounding area—and you want to make sure to surrounding area is the right fit for your wedding just as much as the actual venue.

- Do your research into the area. Are there plenty of hotels nearby where out-of-town guests can stay—and do any of those hotels offer hotel blocks for wedding parties? Is the town/city easy to navigate? Are there restaurants, grocery stores, and other food options nearby?

## 10. Consider transportation options.
- Transportation is another element you’ll want to consider when choosing a wedding venue. __If the reception is at a different site from the ceremony__, make sure to ask the venue to clarify the distance between the two sites—and also ask if they offer transportation options between the two. If not, guests will have to drive themselves—or you’ll have to provide your own transportation options (like a shuttle).

- You’ll also want to consider transportation options outside of the venue. For example, is the venue in a location that’s easy for your guests to drive to? Are ride share options available in case any guests have too much to drink and can’t drive home? These are all details you’ll want to iron out before you sign on the dotted line.

With these tips, you can rest assured that there will be no unpleasant surprises while choosing a wedding venue, or throughout the planning process or on the big day itself. Whether you want an intimate outdoor wedding or the marquee event at a country club, there’s a venue for you. And don’t forget to use Zola’s __[wedding planning checklist](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist)__ to track your progress!

10 Tips to Pick the Perfect Wedding Venue

Weddings are a celebration of love. It’s a time when friends and family travel across the country (and sometimes across the globe), coming together to commemorate a special bond and pushing you and your partner forward on a new life journey. As such, there’s no shame in wanting to splurge on this once-in-a-lifetime moment. 

According to __[Zola's First Look Report 2022](https://www.zola.com/expert-advice/the-first-look-report-2022), weddings in 2022 cost anywhere from $5k - $100K, with more than ⅔ of couples going over their budgets. And 55% of those couples were willing to splurge on their venue.__

This makes finding affordable wedding venues one way to dramatically cut down on your wedding spend, while keeping the same amenities in other categories (food, music, decor, etc.).

## How to Find Affordable Wedding Venues
Just because you’re money-conscious and want to find affordable wedding venues doesn’t mean you have to sacrifice any of the glitz or glam that you want on your big day. Follow this four-step plan to find affordable wedding venues that meet all of your expectations:
<a id="budget"> </a>

### Step 1: Know Your Budget
Before diving into the nickels and dimes of wedding planning details, you should know what your absolute maximum budget is. This will determine more than just your decision on the venue. Some view the budget as what you can reasonably save given the time from engagement to wedding. But this budget shouldn’t deplete you and your partner’s bank accounts—instead, it should be a new account that you grow together and save. 

Make sure you have a clear understanding of what weddings cost in your chosen area as it varies widely across the country. Most couples spend more than they originally plan simply because they are not educated about how much things cost. . Set a number, but make sure to check in on that number as you learn more during the planning process. Transparency and communication are key when it comes to wedding budgets! Once you have your number, determine what you want out of your wedding and start allocating the funds.

### Step 2: Decide Your Wedding Goals
The point of breaking down your wedding goals is to help you identify the most important aspects of your special day. 

- Do you want everyone dancing and crowding into photo booths together?
- Is having enough delicious food for everyone to eat all night long crucial?
- Are you okay if your wedding isn’t entirely private?
- Do you want all of your extended friends and family to be there?

These types of questions are going to influence some cost-savings decisions. For example, a smaller wedding with fewer people means an affordable venue, less stress on the catering budget, and fewer tables and chairs that need to be rented. Similarly, if you’re okay with your wedding not being entirely private, then there are some outdoor and community venues that can dramatically bring down the cost of the venue.

![How to Find an Affordable Wedding Venue](//images.ctfassets.net/77l22z9el0aa/48D4q7C4tdv1FO4mkxr1iW/b2406e8f5c1519a07f8baa358f547b91/Inline_SpringWeddingatBacchusBistro__WineBar_BanderaWeddingPhotography.jpg)
*Photo Credit //* Bandera Wedding Photography

### Step 3: Consider Lower-Cost Venues and Alternatives
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### Affordable Wedding Venues to Consider
You don’t have to rent out an estate manor overlooking an expansive lake for a memorable experience. The following wedding venues can be spruced up to create your dream wedding experience:

#### Beach Wedding Venue
[Unique wedding venues](https://www.zola.com/wedding-vendors/search/wedding-venues "How to Find a Unique Wedding Venue") on the beach can present dreamy photo-ops, beautiful natural décor, and a relaxed environment for all your guests. Plus, there’s nothing quite as romantic as a sunset on the beach.

If this venue sounds like a worthy option, you’ll be happy to know that it can cost as little as the permit fee. For a beach wedding, keep in mind:

- __The temperature typically drops at night.__ Be sure to have plenty of warm jackets, blankets, and bonfire supplies (if permitted) to keep your guests warm throughout the night.

- __Beaches are (typically) public property.__ If you want some privacy, try to find a place off the beaten path or away from the main areas.

- __Consider the bathroom situation.__ Public beach bathrooms can be crowded or have limited hours. If you want to provide guests more privacy, you can rent portable bathrooms for your wedding party. Be sure to check with the local municipality about these features, as this might require a permit. 

- __Food or catering can be complex.__ Unless you are doing a simple beach picnic or refreshment table, having any sort of catering can be expensive due to the remote location (no power, access to running water, etc.).

- __Accessibility.__ Beaches can be difficult terrain for elderly guests or those who have mobility issues. Consider your guest list when looking at sites.

#### Church, Temple, Synagogue, or Other Place of Worship
Utilizing a neighborhood place of worship for your wedding ceremony (and possibly the reception as well), can provide a low-cost or completely free alternative. Plus, the walls and decorations already offer a grandiose atmosphere, placing a sense of importance on the day. 

If you do choose a place of worship, be aware of a few key things:

- __You might be required to use a specific set of vows.__ Although this isn’t true for all religious weddings, many of them will have pre-written vows for their ceremonies.

- __There might be limited availability.__ Many places of worship have been doing weddings for a long time, and on a regular basis. Check in to see about availability early.

- __Typically require a donation__. There is often a donation expected for the use of the space and the time and effort of the officiant.

- __May require membership to the congregation or sponsorship__. Many places of worship will not allow just anyone to be married in their spaces by their religious leaders. Many require some sort of connection to the space, and one or more meetings with the leader in advance of the ceremony.

#### Community Center Venue
Your local community park or community center might be able to host your weekend for free or for a marginal fee. This would allow you to cut down on your wedding costs and still have a space that feels yours. If this sounds like a perfect option for you and your partner, here are some aspects to consider:

- __You might have to share the event space.__ Depending on the size of the community center, you might not be able to reserve the entire space. If so, you might be sharing it with those outside your wedding party.

- __Cleanup might have to happen immediately.__ If there is another event planned the day after yours, that means you’ll be on a quick cleanup duty (which can be hard after a night of celebrating).

#### Alternative Venue Ideas
If you have your heart set on a certain type of reception venue, there might be workarounds that allow you the best of both worlds. 

For example:

- __A wine tour instead of the vineyard wedding.__ Planning an event for your wedding is often an incredible way to secure joyful memories for years to come, without sacrificing your bank account. If your heart is set on a [vineyard wedding](https://www.zola.com/inspiration/real-weddings/vineyards-wineries), but the $45,000+ price tag is too much to handle—consider a wine tour after the ceremony, or on the day before the wedding. A tour and transportation will (typically) cost far less than renting out the vineyard and can be just as fun. Plus, if you go in a full wedding wardrobe, you can still gather incredible photos while you’re there. Win-win. *Remember to make reservations and to not drink and drive!*

- __Renting out a portion of a restaurant for the night.__ Instead of renting an entire venue, you can try a private room at a local restaurant. They can likely help you create a set menu to ensure you have aligned on costs in advance, and might even stay open late for your party.. This could greatly reduce the cost of your wedding venue.

Museums, libraries, state campgrounds, and other alternative venues allow for so many creative possibilities when it comes to an affordable wedding venue. Keep your imagination open as you consider different types of landscapes and venues. Soon, you’ll find the perfect one that’s affordable.

### Step 4: Consider Less Popular Wedding Dates

While a Saturday in September might seem like the most ideal date to get married for you, many other couples agree. This makes those dates (called “peak” in industry terms) most competitive and most expensive. Peak vs off-peak months are heavily dependent on the area of the country (November in Massachusetts is very different than in Arizona!) but generally June, September, and October will be peak months. 

Saturdays are the most expensive day of the week to get married, followed by Friday and Sundays. Weekdays are the least expensive day to get married across the board because most vendors will be available and looking to add an additional client into their schedule. However, weekdays can be difficult for people's work and school schedules, especially if anyone has to travel in from out of town.

And to ensure that your wedding is just that—*about love and memories*—you can rely on your team at Zola.
To help you get started, we've provided links to some of our most popular venue locations below:

- [New York Wedding Venues](https://www.zola.com/wedding-vendors/search/new-york-ny--wedding-venues)
- [Charlottesville Wedding Venues](https://www.zola.com/wedding-vendors/search/charlottesville-va--wedding-venues)
- [South Jersey Wedding Venues](https://www.zola.com/wedding-vendors/search/newark-nj--wedding-venues)
- [North Jersey Wedding Venues](https://www.zola.com/wedding-vendors/search/newark-nj--wedding-venues)
- [Los Angeles Wedding Venues](https://www.zola.com/wedding-vendors/search/los-angeles--wedding-venues)
- [Seattle Wedding Venues](https://www.zola.com/wedding-vendors/search/seattle--wedding-venues)

![How to Find an Affordable Wedding Venue](//images.ctfassets.net/77l22z9el0aa/1yzMQUpGk6VoCypklk57O7/7a7b34d1bcc4434992525f1e1aa0c8d6/Inline_PinkInfusedRomanticBackyardWedding_AnnaGuziakPhotography.jpg)
*Photo Credit //* Anna Guziak Photography

### Zola: Your Partner Through Tough Wedding Decisions
Finances are never a fun thing to talk about, but hopefully these affordable wedding venues help you find a new, less expensive home for your wedding dreams.

To guide you along the process, Zola offers a free wedding planning tools that and can help you plan your special day. You can even find vendors and venues in your area via the Zola app available on both [iPhone](https://itunes.apple.com/us/app/zola-wedding-registry-gifts/id852691916) and [Android](https://play.google.com/store/apps/details?id=com.zola.android.wedding&hl=en) devices. Whatever you need, we’re here to help.

How to Find an Affordable Wedding Venue

For whatever reason (budget, venue size, personal desire), you and your partner have decided to have a smaller wedding. Because of this, you need to create an intimate [wedding guest list](https://www.zola.com/wedding-planning/guests) that fits your wants and needs. This can be tough, especially if you’re considering inviting both of your families, friend groups, and others. To avoid going overboard, here’s how to create a small guest list and stick to it.

## Make your wedding adults-only.
Unless [you have children in your family](https://www.zola.com/expert-advice/include-your-kids-in-wedding) or life that you’re very close to, make your wedding kid-free. While some venues and caterers offer kids’ food and drinks at a reduced rate to help save money, you still have to factor children into your final headcount. For some large families, keeping the kids at home can make all the difference.

If you feel bad implementing this rule, offer to invite kids to your engagement party or rehearsal dinner. You can also organize and hire a babysitter to watch the kids at the hotel or a family member’s house during the wedding. 

That said, if you go kid-free, you have to go totally kid-free. You can’t allow one guest to bring their children, but not another. Favoritism can cause unneeded grudges and hurt feelings. If you’re setting this rule, stick with it. 

![INLINE CoralBeePhotography 1080x720 Gabrielle&Michael](//images.ctfassets.net/77l22z9el0aa/dBCRDnHNiNgMHrpPBSDmE/cf60990ac13fe49e3a9d28f0804190ba/INLINE_CoralBeePhotography_1080x720_Gabrielle_Michael.jpg)
*Photo Credit* // Coral Bee Photography

## Limit plus-ones.
An easy way to stick to a small guest list is to limit plus-ones right away. If you want to go this route, we recommend [giving plus-ones](https://www.zola.com/expert-advice/how-soon-is-too-soon-to-ask-someone-to-be-your-1) exclusively to those loved ones in long-term relationships. Otherwise, you’re not obligated to give anyone an extra invite. 

This is a super common method to keep weddings small and/or to keep costs low. If an intimate ceremony is what you’re after, this is an easy way to accomplish that. Be prepared for potential pushback—some guests may either request a plus-one or ask why they can’t bring one. Stick to your guns and kindly explain the situation (if you feel comfortable)—it was a space issue, a financial one, or simply your preference. 

## Only invite immediate family members.
Many couples invite their immediate family plus much of their extended family (on both sides) to their wedding. However, consider how many branches there are in your family tree. If you’re dreaming of a smaller celebration but come from a larger-than-average family, you may need to do some reconsidering, especially if you’d also like to include some friends.

When it comes to family, it’s not out of the question to cut things off after first aunts, uncles, and cousins. If you’re going really small, then keep it to your parents, siblings, and grandparents.  Don’t feel the need to invite your distant third cousin—yes, even [if they invited you their wedding years ago](https://www.zola.com/expert-advice/invited-to-friends-wedding-invite-them-to-ours). 

In fact, don’t feel the need to invite any family you’re not close with. Sure, talk may spread a bit, but it is what it is. You have to stand your ground and trust that they’ll be understanding.

## Keep it to your close friend circle.
In that same vein, co-workers, old acquaintances, and friends-of-friends you sometimes see when you go out don’t need spots on your intimate list. Again, you might feel the need to invite an old friend simply because you attended their wedding at one point. Don’t. The important thing to think about here is your current relationship with them. If you’ve since lost touch or had a falling out, they [don’t require a spot on your wedding guest list](https://www.zola.com/expert-advice/how-to-talk-to-friends-werent-invited-to-wedding).

If you’re lost on what to do, ask yourself two simple questions: Will not inviting them negatively impact your friendship? Do you care? If yes, put them on a B-list to reconsider once you’ve solidified the rest of your list. If no, don’t add them at all.

![INLINE StudioOpia 1080x720 Ada&Jay](//images.ctfassets.net/77l22z9el0aa/555u8zrHkR66zmTtdOTeZV/72937856436c462403a3649c4ba0489f/INLINE_StudioOpia_1080x720_Ada_Jay.jpg)
*Photo Credit* // Studio Opia

## Keep your final list private.
Once you finalize your guest list, keep it between you and your partner. Sharing with family and friends often leads to many what abouts, especially if your list is small. However, if you do end up showing someone (parents, in-laws, etc.), be sure to set boundaries. Let them know that, after thinking long and hard, your list is final. They probably have an idea of who they’d like to see at your wedding, but if you’re clear about wanting a small wedding, they should respect that. 

The only exception is if your parents or future in-laws are contributing to (or footing) the bill. In this case, you may want to limit them to a certain number of people they can invite. Everybody wins—they can invite friends or distant family members and you don’t have to worry about hosting their entire circle.

## Try not to overthink anyone’s reaction.
In the end, you’re not obligated to invite anyone. If you’re not absolutely thrilled at the thought of someone being a part of your wedding day, they don’t need to be there. Besides, if you’re not exactly close, chances are they won’t be too offended by it.

At the same time, it’s [considerate to reach out](https://www.zola.com/expert-advice/how-to-talk-to-friends-werent-invited-to-wedding) to anyone who ends up feeling snubbed. Reassure them that it’s nothing personal—you just have a budget or venue capacity to keep in mind. Sticking to a small wedding guest list may seem uncomfortable or difficult, but it doesn’t have to be. You can approach the situation and your loved ones with poise and explain your preferences. Simple as that. 

How to Stick to a Small Wedding Guest List

*Want to keep track of your wedding budget? [Try our free budget tool](https://www.zola.com/wedding-budget) with payment reminders and tips on how much to spend.*

With[ wedding costs averaging at $29K](https://www.zola.com/expert-advice/whats-the-average-cost-of-a-wedding) , it can feel like an impossible task for some couples to plan a wedding on a budget. That said, we have some good news: it can be done. Countless couples have incredible weddings every year without sacrificing on style or going over budget, and you can do it, too. All it takes is planning ahead and a little savvy regarding your big day.

Though this may initially come across as intimidating or complicated, we at Zola have the best advice to guide you during the process of wedding budgeting. Read on below for our top tips when it comes to planning your special day on a wedding budget. We may even be able to help you save money along the way. 

## 1. Set Your Budget
The first step to planning your wedding on a [budget](https://www.zola.com/expert-advice/how-to-set-your-wedding-budget) is figuring out what your budget actually is.

First thing’s first: Determine who is paying for the wedding. More often than not, the to-be-wed couple, themselves, takes on the task of footing the bill. This may be out of pocket or via personal loan. Before taking a single step forward with planning, ask yourselves if this—or an alternative—will be the case for you. Are either (or both) of your families helping? How much does everyone plan to contribute?

Next, [crunch the numbers](https://www.zola.com/expert-advice/how-to-start-creating-a-wedding-budget-right-now) to figure out your total spending limit. Put together what you’re comfortable with and able to spend and how much anyone else is going to contribute and not a dollar more. Be [realistic](https://www.zola.com/expert-advice/how-to-set-a-wedding-budget-thats-realistic-for-you), while also remaining optimistic. It’s never a good idea to acquire debt while paying for your wedding—stick to a budget amount that doesn’t require loans or credit card charges that you cannot repay within a few months’ time. The longer it takes for you to pay off a loan, the more interest you will end up paying on top of initial costs.

Here’s how most couples set their wedding budget breakdown. (Note that this totals over 100%, as not everyone will include every category in their wedding).

Here’s how most couples divide up their wedding budget breakdown. (Note that this totals over 100%, as not everyone will include every category in their wedding expenses).

- __Wedding venue:__ 24%

- __Catering:__ 18%

- __Photography:__ 7%

- __Videography:__ 5%

- __Flowers:__ 8%

- __Entertainment:__ 9%

- __Hair and makeup:__ 2%

- __Cake and/or dessert:__ 2%

- __Officiant:__ 1%

- __Stationary (save the dates, wedding invitations, thank you cards):__ 3%

- __Wedding dress, suit, or other attire:__ 7%

- __Wedding planner:__ 6%

- __Rentals:__ 5%

- __Transportation:__ 2%

However, this is more of a general guideline than anything. Your priorities will likely shift these numbers at least a little bit. 

## 2. Trim Your Guest list
After you set your budget, begin to build your guest list. While we understand that you might want to invite many people to your celebration, bear in mind that the more people you invite, the more you spend. Conversely, for smaller weddings, you tend to spend less. Here are a few tricks to help you trim your guest list:

1. __Break down your list into A and B lists.__ The A list should include people who are the most important to you and whose presence would make your day feel completel. The B list should include anyone whom you would like to invite, but could be removed from the guest list if you need to trim totals.

2. __Host an adults-only wedding.__ Even if you love children, excluding kids from your guest list will help reduce your overall costs.

3. __Limit +1s.__ Reserve +1s for guests who are married or in a long-term relationship. 

## 3. Research Average Costs
The [average cost of a wedding](https://www.zola.com/expert-advice/whats-the-average-cost-of-a-wedding) and vendor prices vary a lot by location. For example, a [wedding florist in Los Angeles, CA](https://www.zola.com/wedding-vendors/search/los-angeles-ca--wedding-florists) might be less expensive compared to vendors in Boston, MA or Tampa, FL. [Do a little research](https://www.zola.com/inspire/search) to figure out typical costs in your area and what percentage of your total budget should be allocated to the vendors you absolutely need to pull off your wedding day. A lot of couples experience sticker shock when they receive price quotes from vendors. Knowing what to expect will help you stay within budget and let you start to hone in on areas where you might be able to cut costs. 

## 4. Determine Your Priorities
Speaking of cutting costs, a great way to scale back on spending is to figure out what’s important to you as a couple and prioritize those areas. For example, your wedding day vision might place great food as a focal point. In that case, set aside a larger portion of your budget for booking a [wedding caterer](https://www.zola.com/inspire/search) with a great reputation. On the other hand, if live music isn’t going to make or break your ideal celebration, you can explore DIY options like creating your own playlist and broadcasting it over a speaker using a laptop or cell phone.

We recommend that you and your partner each list your top three priorities for the wedding day separately, and then come together to discuss your lists. This will give you the opportunity to think about what’s most important to you without influencing each other, after which you can begin to talk through how you will allocate your wedding funds. 

## 5. Cut Costs Where You Can
A common strategy for couples planning a wedding on a budget is to think outside of the box. Here are a few ways you might find you’re able to save some money:

- __Explore non-traditional wedding venues.__ Think restaurants, breweries, public libraries, museums, or summer camps.. Non-traditional venues are likely to cost you less than your traditional hotel lawn and ballroom.

- __Host your wedding ceremony and/or wedding reception at home.__ Likewise, if you have enough space, consider having a beautifully personal wedding at your very own home. If you have loved ones with more space (say, a large backyard), you can also keep those in mind—with their permission, of course. Doing this or similar can save you tons of money on venue costs.

- __Buy used whenever you can.__ Now, more than ever, is the time to go thrifting or vintage shopping. If you’re skilled in the area of DIY, this is an opportunity to upcycle and create some beautiful, unique decor. Think seating, centerpieces, linens, dinnerware, and decor. You can even thrift or purchase gently used bridesmaids dresses and groomsmen attire. Similarly, don’t forget to consider rentals.

- __Ask your wedding party, talented friends, and family for help.__ Likewise, if you happen to have any skilled friends or family, try asking them for some help. Odds are they’ll be thrilled to have some help in your special day. Just don’t request that they take on the job of a wedding vendor (musician, photographer, etc.), as they should be a guest at your wedding.

- __Have a small wedding cake or alternative dessert.__ Though we love a grand wedding cake, they’ve fallen a bit out of Vogue. This is great news for those on a budget, who can easily afford a more minimalistic cake or alternative dessert, such as cupcakes or doughnuts.

- __Look outside of traditional wedding attire.__ Who says you have to wear a bridal gown or tuxedo to your wedding? If you’d prefer to wear something that feels a bit less traditional, go for it. Odds are it won’t be nearly as expensive.

- __Send digital wedding invitations.__ If your loved ones are more likely to read a text or RSVP while they’re already on their phone, consider sending entirely digital wedding invitations. Not only will this save you money, but it creates less paper waste.

- __Create a Wedding Website.__ Your own wedding website can help you manage RSVPs, share your registry, and get information out to your guests. It, via your registry, can also host a cash fund, which can help you receive gift money for your honeymoon.

- __Host a potluck wedding.__ Family-style meals continue to grow in wedding popularity. Host a truly intimate and community-created wedding by asking each of your guests to bring something they can contribute to the celebratory meal. Think appetizers, mains, sides, drinks, and desserts.

- __Choose an off-season or weekday wedding date.__ Due to not being as in-demand as weekends or peak on-season, you likely won’t be stuck with highly competitive pricing seen during more popular times of year.

- __Limit your bar to beer and wine only.__ Having a limited selection at your bar, rather than an open bar, can drastically cut your alcohol costs. If your guests are likely to be just as satisfied with beer and wine as they would be with a slew of cocktails, there’s no need to include all of the frills.

- __Explore alternatives to fresh flowers for your table decor.__ Your centerpieces and table settings can truly be created out of anything you like—not just your standard wedding flowers. Think potted plants, fruit bowls, stacked books, vintage tea sets, paper flowers, or DIY floral arrangements.

- __Repurpose ceremony decor at the reception.__ Think aisle markers that can double as centerpieces or a floral arch that can be moved to frame the couple’s table. Plenty of decorative accents (florals, candles, etc.) can work for both your ceremony and reception.

- __DIY your ceremony and reception music.__ If you know you and your wedding guests’ music tastes very well, opt to create a DIY playlist. Renting a couple large speakers and hooking them up to a phone or laptop will save you a large sum of money where entertainment costs are concerned.

- __Have a friend of family member officiate the wedding.__ If you aren’t having a religious ceremony, consider asking a friend or family member to officiate your ceremony. In many states in the U.S. they don’t even need to be professionally certified. Plus, it’ll be a lovely experience and memory to look back on.

- __DIY your photo booth.__ Purchase a phone tripod (even better if it has a ring light), DIY a nice backdrop, and you have yourself a homemade, money-saving photo booth that everyone is sure to enjoy.

- __Host a breakfast, brunch, or afternoon wedding.__ Weddings that take place earlier in the day have been gaining immense popularity. In leu of hosting a costly evening affair, consider instead having a garden party brunch or afternoon tea. This is likely to save you money on your venue and food.

- __Skip wedding programs and favors.__ While many wedding extras can be beautiful and have a nice impact, they aren’t really necessary. Make some room in your budget by skipping these smaller details.

## Wedding Budget Breakdown
With all of this information at your fingertips, you may still be desiring some hard numbers. For that reason, we’ve put together a budget breakdown, complete with price ranges for many portions of a wedding.

- Wedding venue: $6,500–$12,000
- Catering: $6,500–$10,000
- Band or DJ: $2,000–$7,000
- Wedding planner: $1,500–$4,750
- Photographer: $3,500–$6,500
- Videographer: $3,000–$6,000
- Flowers: $2,500–$6,000
- Transportation: $700–$1,200
- Cake: $600–$900
- Ceremony music: $500–$800
- Hair and makeup: $550–$850

## Conclusion
The wedding planning process can be overwhelming as it is. Moreover, the discussion of wedding expenses isn’t exactly fun. However, with a little bit of research and some dedication, you can work through your wedding budget and stick to it with ease.

Luckily, you also have us at Zola to help you through it. With our help, you can create your wedding website, registry, and coordinate all of your wedding planning in one convenient place. Not only that, but you can search through a variety of wedding registry gifts—from household items, to gift cards, to cash funds—in our [Shop](https://www.zola.com/shop/collection/new-arrivals).

Your dream wedding is only some hard work (and a few clicks) away.

Couple holding bouquets exiting outdoor wedding ceremony

How to Plan a Wedding on a Budget

When you get married, you want to be able to be fully present to enjoy the experience. And, for most people, that means requesting time off for your wedding. Weddings happen all the time and companies know that. However, there’s definitely a right and wrong way to ask. Here’s everything you need to know about taking time off for your wedding, including when to ask and how.

## When should I request time off for my wedding?
“There is no hard and fast rule for when to request time off for a wedding,” says Phil Norton, co-founder of PTO booking software [Leave Dates](https://www.leavedates.com/?utm_source=signature&utm_medium=email). “But you should try to give as much notice as possible.” He recommends that, if you have a year to plan your wedding, submit your request for time off as soon as you [know your dates](https://www.zola.com/expert-advice/choosing-your-wedding-month). 

Some companies don’t start scheduling time-off requests too far in advance—but even if your HR team isn’t accepting PTO requests for your wedding date just yet, it’s still a good idea to clear it with your manager as soon as possible. Plus, starting the conversation around when you’ll be out is an important first step so that your team gets used to the idea and it doesn’t creep up on anyone. “It’s too important to leave it to chance,” Norton says.

![INLINE FreireWeddingPhoto 1080x720 Keysha&Lucius](//images.ctfassets.net/77l22z9el0aa/34I4tlxMHNw9SgeLMhTxCk/6d0da7afde5be3568399bc72399bfb1a/INLINE_FreireWeddingPhoto_1080x720_Keysha_Lucius.jpg)
*Photo Credit* // Freire Wedding Photo

## How much time can I request off for my wedding?
This can really vary. There’s no set amount of time you can request off for your wedding (and honeymoon, if necessary). How much time you can take off will largely depend on your organization and the PTO policies.

If your company has a more traditional PTO policy, you’ll likely be able to request off however much PTO you’ve accrued. So, if you have two weeks of PTO, you can request two weeks off. (If you need more time off than what you have accrued, you can try to negotiate additional unpaid leave).

If your company has an unlimited PTO policy, things aren’t as cut and dry. While many organizations say they offer unlimited PTO, even “unlimited” has its limits (they’re not going to let you request off three months). Plan your time off request based on the norm for your company. “Understand the limitations that might exist in the organization and past precedent on what has been allowed for wedding leave in the past,” says HR Consultant [Matthew Burr](https://burrconsultingllc.com/).

### Do I need to combine with time-off for my honeymoon?
Some experts also recommend coordinating your wedding and honeymoon back-to-back. That way, you’re stretch of time out happens all at once. Multiple leaves of absence can impact your team and other projects.

“Don't ask for 2 weeks off for the wedding and next month ask for 3 weeks for a honeymoon,” says Burr. “More than likely, you're going to upset management with that request. Map out what the days off look like and be direct about what you need.”

If you can’t [go on your honeymoon](https://www.zola.com/expert-advice/when-should-we-go-honeymoon) directly following your wedding, it’s best to space them out (at least three to six months) so you’re not taking off two large chunks of time in close proximity. 

## How should I ask for wedding PTO?
Once you know when you need to take off—and how much time off you need—it’s time to actually request your wedding PTO.

Requesting time off for your wedding should be a simple, straightforward process. The chances of your boss denying your request are pretty slim, especially if you ask well in advance of your big day.

“This is your wedding, it’s one of the most important days of your life. You should be able to simply ask for the time off and your boss will bend over backward to give it to you,” says Norton. “Of course this isn’t always the case, but when asking for the time off, you shouldn’t feel the need to overly justify it.”

Just because your manager is likely to approve your PTO request doesn’t mean there’s nothing you need to do on your part, though. You need to make sure they understand the steps you plan to take the ensure things run smoothly while you’re out of office.

### What should I say?
“You should do everything you can to help your manager approve your request. Put yourself in their shoes and answer the questions they are likely to have,” says Norton. “If you can explain how you will ensure that business operations aren’t impacted by your time off, then you increase your chance of having the time off approved. In particular, you should think about who will do your work while you are off and any handover activities which will be necessary.”

So, for example, let’s say there’s a big client presentation scheduled right in the middle of your wedding PTO request. You could say something along the lines of __*“I’m getting married on December 13th, so I’ll need to request time off from December 11th through the 20th for my wedding and honeymoon. I know we have the big client presentation scheduled for the 12th, so I’m planning on completing this portion of the work and prepping these coworkers to handle my part of this project.”*__

If you’re responsible for overseeing an important project, you might say __*“I’m going to need to request two weeks off in September for my wedding. I’ve already talked to Christine in the marketing department and she’s agreed to take over my project management responsibilities while I’m out of the office.”*__

The point is, the more you show your boss that you’re taking steps to make sure everything is taken care of while you’re gone, the better they’ll feel about your wedding PTO—and the easier it will be to get the time off. “The more proactive you are in requesting, the more likely it will get approved,” says Burr.

![INLINE AshCarrPhoto 1080x720 Ann&Wade](//images.ctfassets.net/77l22z9el0aa/7GQ21hhYD8EOlQmm4N3nVb/0e6df2da402d6e04d47e41f8c7b3ea18/INLINE_AshCarrPhoto_1080x720_Ann_Wade.jpg)
*Photo Credit* // Ash Carr Photography

## How do I prepare for time-off?
Once your wedding time-off is approved, you can start setting the proper expectations with your manager, colleagues, and clients. When you take off time for your wedding, you want to actually take time off—not spend the morning of your “I do’s” or the first day of your honeymoon frantically answering emails. That’s why setting expectations upfront is so important. 

“If you’re usually the type of person who answers emails when you’re on holiday, they may not realize that you don’t want to do this on the day of your wedding,” Norton says. “Setting an out of office message is another good way of ensuring that everyone is aware of your stance. Why not even mention that you are getting married? This gives the recipient more information about why you won’t be checking emails and helps to reinforce the message.”

Otherwise, in the build-up to your wedding, be sure to delegate any major work assignments or projects as you can. Don’t wait until the [week before your wedding](https://www.zola.com/expert-advice/sleep-night-before-wedding) and scramble trying to get your work covered.

The Art of Requesting Time Off For Your Wedding

It’s a universally acknowledged truth that the wedding planning process is a lot of work. With a wedding checklist as long as your arm it’s not always obvious where and how to even begin. Thankfully, this is the digital age, in which we can do almost anything from our smartphones. Gone are the days of wedding planning that require a binder full of wedding inspiration print-outs and a million sit-down meetings for the bride and groom. But what are the best websites and tools out there to facilitate your online wedding planning? Answer: [Zola](https://www.zola.com/wedding-planning).

In this guide on how to plan a wedding, we’ll walk you through the steps of online wedding planning—whether you’re planning a [traditional wedding](https://www.zola.com/inspiration/real-weddings/traditional) or a destination wedding. From [organizing a seating chart](https://www.zola.com/expert-advice/how-to-create-a-wedding-seating-chart) to setting a realistic wedding budget, you’ll be armed with all the knowledge to plan your dream wedding. Grab your phone or laptop and let’s get planning. 

## Step 1: Get Organized
<a id="first"> </a>
After getting engaged, you and your partner need to get hooked up with all the right tools and services to make your online wedding planning as easy as possible. Set up a Zola account to:
- Create a [wedding registry](https://www.zola.com/wedding-registry)
- Set up your personal [wedding planning Checklist](https://www.zola.com/expert-advice/checklist/your-ultimate-wedding-planning-checklist)
- Build a [free wedding website](https://www.zola.com/wedding-planning/website)
- [Order save the dates and invitations](https://www.zola.com/wedding-planning/invitations/shop)
- [Browse wedding inspiration](https://www.zola.com/inspiration/weddings)
- [Book your wedding vendors](https://www.zola.com/inspiration/wedding-venues)
- Download the [Zola Weddings App](https://itunes.apple.com/us/app/zola-weddings/id1224719355?ls=1&mt=8) on all your mobile devices (even those [Androids](https://play.google.com/store/apps/details?id=com.zola.android.wedding&hl=en)) for even more wedding inspiration.
- [Follow Zola](https://www.facebook.com/zola/) on your [favorite social channels](https://www.instagram.com/zola/) for unbeatable inspiration and advice. 
- Download Zola’s [12-month wedding planning timeline](https://www.zola.com/expert-advice/planning-101/getting-started/your-wedding-planning-to-do-checklist) (if you aren’t using our digital Wedding Checklist tool).

Then set up other online accounts to help with your planning: 
- Set up a wedding-only email account for you and your partner.
- Set up a file-sharing account like Google Drive or [Dropbox](https://www.dropbox.com).

## Step 2: Set The Date
If you haven’t done so already, it’s time to start thinking about a wedding date.

See our guide for [How To Set A Wedding Date](https://www.zola.com/expert-advice/planning-101/getting-started/how-to-set-a-wedding-date)

## Step 3: Create a Wedding Website
Now that you’re knowledgeable about how to use the internet to plan your wedding, it’s time to make your wedding a part of the internet.
- Set up your [free Zola wedding website](https://www.zola.com/wedding-planning/website).
- Pick your [website design](https://www.zola.com/wedding-planning/website) from our hundreds of gorgeous options (literally). You can even match your website to your save the dates and invitations in Step 10 and 12 below.
- Begin customizing your design with photography, stories, and any wedding details you already have in mind. 
- Create a custom website domain for a small fee. 
- Complete each section before finally making it public and searchable for your guests. Continue to add to your website as you nail down more specifics.

See our guide for [How To Create A Wedding Website](https://www.zola.com/wedding-planning/website)

## Step 4: Set Up Your Registry
<a id="registry"> </a>
It’s time for what most people think is a fun step in wedding planning: setting up your Zola wedding registry. Not sure what a registry is? Not a problem—read up on [What Is A Wedding Registry](https://www.zola.com/wedding-registry). 
- Consult our [Registry Checklist](https://www.zola.com/registry/checklist/kitchen-essentials3) to find out which gifts Zola’s experts recommend you include to outfit (or upgrade) your newlywed home.
- Take advantage of Zola’s Registry Planner tool, a calculator that tells you how many gifts you should add to your registry, and in which price points, based on the number of guests you expect to invite. 
- Add gifts to your registry and personalize with photos, a welcome message, and personal notes to your guests about your registry picks. 
- Publish your Zola registry! 
- Add your Zola registry to your website.

See our guide for [Essentials To Put On Your Wedding Registry](https://www.zola.com/expert-advice/registry/registry-basics/essentials-to-put-on-your-registry)

## Step 5: Set Your Budget
Setting your wedding budget isn’t fun as a bride and groom, but it will make your life easier as you get further into planning your wedding. Plus, a realistic wedding budget helps you avoid overspending money, as well as help you outline ways to save. 
- Sit down with your partner over dinner and chat about the following things:
 - The total amount of money you’d like to spend on your wedding
 - What you can afford to spend
 - If your families are contributing to cover wedding costs
 - What your priorities are for the big day (this is how you figure out ways to save and where)
- Break down your budget further by determining what dollar amount or percentage of your total budget you can spend on each major category or item you want to include in the day’s festivities.
- Create a spreadsheet to track your expenses. 
- Put together a folder of receipts, signed contracts, and deposits and payments as you make them.

See our guide for [How To Set Your Wedding Budget](https://www.zola.com/expert-advice/planning-101/budgeting/how-to-set-your-wedding-budget)

## Step 6: Gather Wedding Inspiration
Now for a little fun after the budget talk: it’s time to browse ideas and wedding inspiration.
- Explore [Zola Inspiration](https://www.zola.com/inspiration/weddings): a huge collection of real weddings that grows every day with incredible new wedding images. You can even filter and search for weddings based on season, color palette, wedding style, venue type, or location. 
- Save photography and ideas that you love to your Zola account by clicking the heart icon on photos and real weddings to save them to your favorites.

# Step 7: Choose a Venue
After browsing and favoriting Zola’s real weddings, you should begin to get a sense of your ideal wedding style. This will inform everything about your event, from food and beverage to deco and even your wedding stationery. The next step in turning your dream wedding into reality is to find your wedding venue. 
- [Browse wedding venues](https://www.zola.com/inspiration/wedding-venues) from any location, or narrow down your search to a few popular wedding destinations like Napa or Charlottesville, VA. You can also search by type of venue, so if you already know your wedding must take place at the beach, you can skip right to beachfront options. 
- Create a [wedding venue checklist](https://www.zola.com/expert-advice/how-to-choose-a-wedding-venue) and send inquiries directly through Zola to your top venue picks to ask about availability and schedule site visits. 
- Once you’ve made your decision, lock in your wedding date with a signed venue contract and deposit. 

See our guide for [How To Choose A Wedding Venue](https://www.zola.com/expert-advice/planning-101/getting-started/how-to-choose-a-wedding-venue)

## Step 8: Create Your Wedding Checklist
Once you have a venue contracted signed, then your online wedding planning timeline really kicks in. 
- Activate your [Zola Wedding Checklist](https://www.zola.com/wedding-planning/checklist) to put your wedding to-do list on autopilot. 
- Input your key wedding details like date and location, and select whether you want a lot versus a little bit of guidance from the tool.
- Let Checklist schedule out your wedding planning to-do list month by month for you. 
- Customize your checklist to add, edit, or remove any tasks as you need. It’s also equipped with tons of religious- and culturally-specific traditions that you can add based on the kind of wedding you’re having. You can really be your own wedding planner.
- Get push notifications from Checklist right to your phone (since you have the Zola app, right?)

Don't have a Zola account? See our [Wedding Planning To-Do Checklist](https://www.zola.com/expert-advice/planning-101/getting-started/your-wedding-planning-to-do-checklist)

## Step 9: Build Your Guest List
Okay, the wedding is shaping up. Now it’s time to set your guest list. 
- Put together your guest list by working with your families to determine who should be invited. 
- Use Zola’s [Guest List](https://www.zola.com/wedding-planning/guests) tool to gather and keep track of guests’ names and addresses by one (or several) of the following methods:
 - Upload an existing spreadsheet
 - Add contacts from your phone’s address book
 - Use manual entry
 - Send guests a link via email or text allowing them to input their address directly into the tool themselves

See our guide on [How To Make A Wedding Guest List](https://www.zola.com/expert-advice/planning-101/getting-started/how-to-make-a-wedding-guest-list)

## Step 10: Send Out Save The Dates
The guest list is set, so start spreading the news! 
- Design your [save the dates](https://www.zola.com/wedding-planning/save-the-date/shop) on Zola, which can also coordinate with your wedding website design (and all of your wedding stationery). 
- Mail your save the dates approximately 6-8 months before the wedding to give guests plenty of notice (and to make travel arrangements if they’re journeying from out of town). 
- Include your wedding website (and make it public) on your save the date so guests can learn more. 

See our [Guide To Wedding Save The Dates](https://www.zola.com/expert-advice/invites-paper/save-the-dates/a-guide-to-save-the-dates)

## Step 11: Find Your Vendors
<a id="vendors"> </a>
While you probably have been researching and selecting important vendors throughout this whole process, here’s the point in your online wedding planning journey where you need to shore up your wedding vendor list. 
- Head to Zola’s [vendor directory](https://www.zola.com/wedding-vendors) to search for all the key professionals who will actually pull off this incredible soirée you’re planning. Search by wedding vendor type, then browse through the vendor listings to find images, package descriptions, pricing info, reviews, and real wedding examples (when available). In general order of importance/urgency, here are the kinds of vendors you should be researching and booking:
 - [Photographer](https://www.zola.com/wedding-vendors/search/wedding-photographers)
 - [Caterer](https://www.zola.com/wedding-vendors/search/wedding-catering)
 - [Planner or Designer](https://www.zola.com/expert-advice/wedding-planner), if using
 - [Florist](https://www.zola.com/wedding-vendors/search/wedding-florists)
 - [Band or DJ](https://www.zola.com/wedding-vendors/search/wedding-bands-djs)
 - [Officiant](https://www.zola.com/expert-advice/how-to-choose-wedding-officiant)
 - [Invitations & Calligraphy](https://www.zola.com/wedding-planning/save-the-date/shop)
 - [Tents, Rentals, & Decor](https://www.zola.com/expert-advice/what-to-rent-for-wedding)
 - [Cakes & Desserts](https://www.zola.com/wedding-vendors/search/wedding-cakes-desserts)
 - [Hair & Makeup](https://www.zola.com/wedding-vendors/search/wedding-hair-makeup)
 - [Transportation](https://www.zola.com/expert-advice/wedding-transportation-101)
 -[ Rings & Jewelry](https://www.zola.com/expert-advice/a-guide-to-wedding-rings)
 - [Accommodations](https://www.zola.com/expert-advice/how-to-book-hotel-rooms-for-your-wedding-guests)

- Inquire with vendors about pricing and availability on your wedding date.
- Meet in person with your favorite vendors that meet your criteria and seem like a good fit. 
- Secure their services by signing contracts and paying deposits when required. 

## Step 12: Send Out Invitations
At this point, invitations should be mailed to all the same individuals who received a save the date card. If you opted for [Zola wedding invitations](https://www.zola.com/wedding-planning/invitations/shop), this to-do list item is simple. 
- Select your wedding invitation design (which you can match to your other wedding stationery) and customize your wording, paper type, and colors.
- Import your Guest List contacts and address your envelopes (for free!). 
- Place your invitation order. 
- Send your invitations 6-8 weeks before the wedding day. 

*Pro Tip: Once the invites are in your hands, you’re ready to head to the post office. Since wedding invitations can easily rip or tear in the post office’s machinery thanks to being bulkier than most mail, be sure to ask the postal workers to cancel your invitations (USPS lingo for marking postage as used) with a hand stamp.* 

Need help with the etiquette and wording your invitations? We’ve got you. See our links to related articles below:

[How To Address Wedding Invitations](https://www.zola.com/expert-advice/invites-paper/invitation-wording/how-to-address-wedding-invitations) 
[How To Word Wedding Invitations](https://www.zola.com/expert-advice/invites-paper/invitation-wording/how-to-word-wedding-invitations)

## Step 13: Manage Your RSVPs
- Collect RSVPs in one place. 
 - __If guests RSVP online at your website__, the responses will sync up automatically with your Guest List to track guests’ responses for you. You can even have guests provide info about their meal choices, what hotel they’re staying at, whether they want to take the shuttle, etc. 
 - __If you also receive RSVPs through paper response cards__, you can add in those responses to your RSVP tracker within your Guest List.
- Share the final list with your venue manager, your caterer, your wedding planner, and anyone else who needs it once you have all your responses. 

See our [Guide To Wedding RSVPs](https://www.zola.com/expert-advice/invites-paper/wedding-invitations/a-guide-to-wedding-invitation-rsvps)

## Step 14: Get Married! 
Congrats—you made it! Wedding day has arrived. You’ve successfully planned your wedding online like a champ without the help of a professional wedding planner and now you can simply enjoy yourself. Here are a few things to make sure you do on the big day to make it relaxing: 
- Eat a good breakfast. 
- Let the little (and maybe even the big) things go. 
- Enjoy being with your friends, family, and new spouse!

## Step 15: Send Thank You Notes
After some chill time, whether that’s by taking a mini-moon, a honeymoon, or just a day after the wedding to unwind, start thanking your friends and family for all those amazing gifts they bought you on your Zola registry. If you opted for [Zola thank you cards](https://www.zola.com/wedding-planning/thank-you-cards/shop) to match your invitation suite, this task will be quick and easy.
- Send thank you notes no later than 3 months after the wedding. 
- Make sure to hand-write a personal message to each gift giver. 
- Use Zola’s Thank You Note Manager to help you keep track of who gave you what, their addresses, and whether a note has been sent. 

Need help crafting messages to show your gratitude? See links to related articles below:

[How To Write Wedding Thank You Cards](https://www.zola.com/expert-advice/invites-paper/thank-you-notes/how-to-write-wedding-thank-you-cards) 
[How To Word Wedding Thank You Cards](https://www.zola.com/expert-advice/thank-you-notes/how-to-word-wedding-thank-you-cards)

Look at that: You’re basically a professional wedding planner (as long as you have Zola in your back pocket).

Amid planning for your wedding, someone may have suggested that you investigate [wedding insurance](https://www.zola.com/expert-advice/how-much-is-wedding-insurance). If the idea seems excessive to you, you might be underplaying the risks. The bigger your wedding celebration, and the more expensive it is, the more worthwhile it is to have some form of special event coverage policy in place.

### The Cost of Wedding Insurance

The cost of wedding insurance will depend on the number of guests attending, what types of coverage you purchase, and the limits of your policy. In some cases, it can cost you under $200, and, in other cases, you may need to shell out $1,500 for peace of mind. Still, other people may not need to purchase any insurance at all. 

An insurance agent can clarify the price of each __[wedding insurance](https://www.zola.com/expert-advice/wedding-insurance-resources-for-the-happy-couple)__ policy and recommend the level of coverage you may need. However, if you want an unbiased opinion from someone who isn’t making money off your event insurance purchase, ask your wedding planner what they recommend. Likely, they know how to find the best deal on the insurance policy that’s right for you. They also may have their own __[wedding planner insurance](https://www.zola.com/expert-advice/what-is-wedding-planner-insurance-and-do-you-need-it)__ policy, and they could connect you with the same insurance provider they use.

Photo credit: [Unsplash](https://unsplash.com/photos/hcn12YN0ckM)

![How Much Is Wedding Insurance?](//images.ctfassets.net/77l22z9el0aa/4CGnsFtF6zB20kktAjMZDL/1b44b291e2895d9d57b60e159cf48dd6/INLINE_HowMuchIsWeddingInsurance___.jpg) *Photo Credit //* Unsplash

## Do You Need Insurance Coverage?

This will all depend on the size and location of your wedding ceremony, as well as the amount of money you could stand to lose if things don’t go as planned.

If your wedding will take place on your property, or the property of someone in your social network, liability for the event may be covered by an existing homeowner’s policy. Call the insurance company and find out if your wedding will be excluded from coverage before you start shopping for a policy.  

If you’re doing DIY decor and throwing a __[potluck wedding](https://www.zola.com/expert-advice/pros-and-cons-of-potluck-wedding)__, you probably haven’t put down deposits. If that’s the case, you won’t need to worry about wedding cancellation or postponement insurance. If you have __[vendors](https://www.zola.com/expert-advice/a-guide-to-tipping-wedding-vendors)__ showing up with the wedding cake or to photograph the event and you’ve already made some deposits, you may consider purchasing a modest policy. 

If you’re looking at a __[wedding venue](https://www.zola.com/wedding-vendors/search/wedding-venues)__, liability coverage might be included in the price. Others may require you to purchase your own and provide them with a certificate of event insurance before they let you hold your event there.

Once you identify any gaps you have in coverage, you decide whether you need to purchase an insurance policy to cover your wedding day. 

If nothing else, wedding insurance provides peace of mind just as medical, life, car, or [renter’s insurance](https://www.zola.com/expert-advice/wedding-insurance-resources-for-the-happy-couple) would for those aspects covered under that specific type of insurance. 

Photo credit: [Unsplash](https://unsplash.com/photos/yfmjALh1S6s) 

### Types of Wedding Insurance

## 1. Cancellation/Postponement Coverage

Wedding cancellation coverage will reimburse you for the cost of your wedding if it’s canceled, up to the policy limit. If it is postponed, you can make a claim, and the insurance company will pay the cost of rescheduling it. These policies may have limits anywhere from $7,500 to $175,000. Common reasons for cancellation that are covered include severe weather, injury, or illness of a bride or groom, immediate family, or anyone in the wedding party. Depending on your limits, these policies commonly cost between $150 to $600.

Cancellation limits should be close to your overall wedding budget. Otherwise, you may not be able to afford to reschedule. However, you should take note of the sub-limits on the policy. If your event isn’t canceled or postponed, there are still some instances where you can be covered if things go wrong.

For example, one level of wedding insurance coverage may protect you regarding damages to any special wedding attire up to $1,000. In contrast, the next level of insurance cover may pay up to $1,500. There are similar sub-limits for wedding rings, gifts, and photos or videos. If you lose your rings, or if a vendor fails to show up, your special day may not be postponed, but you can still get some reimbursement. 

If your funds are running low and you need to save emergency cash, you may consider a no-deductible policy. If you choose a policy with a deductible you can’t meet, you won’t be able to get any payout if you make a claim. This will likely increase the cost of your premium. Still, it won’t matter how cheap your insurance is if you have an unrealistic deductible for your wedding budget. 

![How Much Is Wedding Insurance?](//images.ctfassets.net/77l22z9el0aa/5eOnyPqyr2KIaaR4z6BCgp/15e4826ac64facbd99788a1c839b3132/INLINE2_HowMuchIsWeddingInsurance___.jpg)*Photo Credit //* Unsplash

## 2. Liability Coverage

This policy will protect you if you’re liable for any bodily injury or property damage that happened during the ceremony or reception. It does not cover any of your personal property, nor does it cover either of you if you are injured. Wedding liability insurance often comes with liquor liability policies. There will be a payout if one of your guests gets into an alcohol-related accident. If you aren’t serving alcohol at your wedding, you may be able to get a better deal on a wedding liability policy that doesn’t charge for liquor liability. 

Liability limits can be anywhere from $500,000 to five million dollars. When choosing a limit, consider how many people will be there and the value of the premises. It’s not just the guests that are covered, either. You may also be held liable for any of the staff you hire at the wedding. The wedding venue you select may require you to have a specific limit in place to hold your ceremony there. 

Expect to spend at least $180 if you need to purchase a general liability policy. It may seem like a lot, but it can save you from __[thousands of dollars of debt](https://www.zola.com/expert-advice/should-we-go-into-debt-for-our-wedding)__ if something unfortunate were to happen. It can also protect any of your assets. If someone decides to sue you, it may also help you cover any legal fees. 

## 3. Honeymoon Travel Insurance

If you’re spending more money on your __[honeymoon](https://www.zola.com/expert-advice/5-best-all-inclusives-for-honeymooners)__ than you’ll see in your account anytime soon, it’s a good idea to get a protection plan. It will be crushing if you have to cancel the trip without getting any of your booking fees back. The cost of a cancellation insurance policy depends on the price tag of the trip and the type of policy you purchase. Some people opt for a standard policy, while others prefer a “cancel for any reason policy.” At most, you shouldn’t have to pay more than 10 percent of the cost of your trip.

You can also add medical coverage if you’ll be traveling outside the US. These plans will generally cover any medical expenses you need, up to the policy limit, and, in some cases, they will pay for emergency evacuation.

Photo credit: [Unsplash](https://unsplash.com/photos/YHbcum51JB0)

### Coverage Limits: What Wedding Insurance Doesn’t Cover

__Cold Feet/No-Show__ – Wedding coverage typically doesn’t provide any protection against a case of cold feet or no-show on behalf of either party. Wedding day jitters are common but not usually an area that wedding insurance will cover. 

__Jewelry/Engagement Ring__ – Depending on the [type of jewelry](https://www.zola.com/expert-advice/specialty-jewelry-insurance-vs-protection-plans) in question, insurance may cover some types. Wedding rings may be covered but not necessarily engagement rings, depending on the stones or other gems used.

Photo credit: [Unsplash](https://unsplash.com/photos/8WODX7nO2JE)

## Additional Considerations

Vendor issues make up a third of wedding insurance claims. The more vendors you are dealing with at your wedding, the more likely you’re to run into a problem. Photographers, florists, officiants, and catering services might cancel at the last minute, fail to show up to the wedding, or suddenly go out of business. Things may not go as smoothly as you’d like to under these circumstances. However, there are still ways to make the event happen, and an insurance policy will make sure you aren’t paying for someone else’s mistake. 

Wedding rings are often included in your cancellation insurance policy, as well as any special attire. However, if you have an heirloom engagement ring, it might not be covered. Some insurance agencies will let you add it to the policy. Otherwise, you might consider leaving it out of the wedding ceremony. 

There are some things that no policy will cover. If either of you has a last-minute change of heart, your insurance provider won’t pay out any premiums. You may still be able to recoup some of your financial losses, though. Some services can help you sell off parts of your wedding that you won’t be needing anymore. 

A rainy day isn’t considered extreme weather. If you’re planning an outdoor wedding in a rainy season, make sure the venue has an indoor space to use as a backup plan. Additionally, insurance companies generally exclude anything that is considered a known issue. For example, if you or someone in your wedding party has a pre-existing medical condition that could interfere with the ceremony, your policy won’t cover it.

Your __[wedding insurance policy](https://www.zola.com/expert-advice/wedding-insurance-guide)__ is meant to cover your special day, and there are limits to the time frame you can make claims on. The rehearsal dinner and any other events you have scheduled outside the wedding day will only be covered if you purchase a separate policy for them. 

If you have a plan in place for the worst possible outcomes on your wedding day, it will be so much simpler to relax and enjoy the big day when it finally arrives. For some couples, that means having a policy that thoroughly protects them, even if it’s only for the minor annoyances that may come up.

What You Should Know About Wedding Insurance Cost

The Ultimate Destination Wedding Checklist for Couples 

So many things go into a successful wedding—literally. There’s paper products, decor items, [food](https://www.zola.com/expert-advice/top-5-wedding-desserts), [flowers](https://www.zola.com/expert-advice/a-seasonal-guide-to-wedding-flowers), and more. And most couples know that, no matter how carefully you plan, chances are, when the last song plays and your wedding winds down, some of that stuff is going to be leftover. Pause. Don’t just throw it all away. There are plenty of more sustainable ways to deal with wedding leftovers. Here are recommended solutions for handling anything extra.

## What To Do With Leftover Wedding Food
The last thing you want is to run out of food at your wedding. But in an effort to make sure there’s enough to go around, you might swing too far in the other direction—and end up with a ton of leftovers post-reception.

The best thing you can do to make use of your wedding food leftovers? Plan ahead. Before the wedding, stock up on to-go boxes. As the reception winds down, put out them and let your guests take their pick of leftovers ([wedding cake](https://www.zola.com/expert-advice/a-guide-to-wedding-cake-costs) and desserts included). Ask the DJ to make a quick announcement to let guests know the food is up for grabs.

If you don’t have to-go boxes handy and end up with a lot of extra food on your hands, you could try donating your leftovers to a local food shelter. If you’re not sure if there are any food shelters in your area, try reaching out to your neighborhood association, city council, or checking a national resource like [Feed America](https://www.feedingamerica.org/find-your-local-foodbank). Just make sure to call ahead. Most food shelters have strict regulations on the types of foods they can and can not accept.

If all else fails, take it home yourself. This way, you can continue to enjoy your wedding menu after the actual wedding. Plus, there’s also the opportunity to unload some of your leftovers on your neighbors.

![INLINE Andy&CarriePhotography 1080x720 Danielle&Gui](//images.ctfassets.net/77l22z9el0aa/5zxVg1F6o0pu2ydxZ4sai0/9b908cd5ac439cfdb750837d36ba79be/INLINE_Andy_CarriePhotography_1080x720_Danielle_Gui.jpg)
*Photo Credit* // Andy & Carrie Photography

## What To Do With Leftover Wedding Flowers
Your flowers are bound to be one of the most admired, talked-about elements of your wedding. Don’t let them just sit on the tables and die after the festivities. Instead, extend their shelf life and send them home with your guests. 

As with the food, have your DJ make an announcement at the end of the wedding that the floral centerpieces are up for grabs. If you have specific people you want to send them home with (for example, as a thank you for supporting you on the big day), pull them aside and let them know you’d love your flowers to go home with them.

One thing to be aware of, however, is what’s holding the flowers. If you paid for the vases or containers, you’re good to go. But if you rented your vases, your florist is going to be back to pick them up—so make sure no guests accidentally take home the containers (and cost you extra cash in the process). 

## What To Do With Leftover Wedding Decor
Even if most of your wedding decor came from your venue or a [wedding rentals company](https://www.zola.com/expert-advice/what-to-rent-for-wedding), chances are, there are at least a few decor pieces you actually purchased.

If possible, the best thing you can do with your wedding decor is to find a way to repurpose it and use it in your home. Not only will that give you the most bang for your buck, but using your wedding decor in your home will act as a reminder of your big day—and will put a smile on your face every time you see it.

Here are some ways that your wedding decor can double as home decor:
- __Chalkboard display.__ Did you get a chalkboard to share your signature wedding cocktails? Try using it in your kitchen to show your weekly dinner menu or slap on an inspirational quote and hang it in your home office to help get you motivated throughout the workweek. 
- __Mason jars.__ If you used mason jars as votive holders or flower vases, repurpose them as drinking glasses.
- __Centerpieces.__ If you had simple centerpieces without much wedding flair (think large white candles in glass holders), simply use them as decor in your home. Recreate the look on your mantle or store them and bring them out for special dinners.

If the decor you purchased is strictly wedding-themed and doesn’t fit in with your home design, you can either try to sell it to other brides-to-be (apps like [OfferUp](https://offerup.com/) are great for this) or see if you can donate it to your venue.

![INLINE Gerber+ScarpelliPhotography 1080x720 Hillary&John](//images.ctfassets.net/77l22z9el0aa/5XeOuNVBT9MJls0ZdI5IGV/c67dac5f47e375ee19b4ecbdb7611e65/INLINE_Gerber_ScarpelliPhotography_1080x720_Hillary_John.jpg)
*Photo Credit* // Gerber + Scarpelli Photography

## What To Do With Leftover Wedding Linens
Most venues have rental linens, but if you purchased your own linens for your wedding, you’ll have more tablecloths, runners, and napkins than you know what to do with.

First, go through your linens and see if there’s anything you can use post-wedding. Thinks like napkins and table runners can work great in your home—break them out for your next dinner party. See if you can donate leftover table linens to a local food shelter (after a thorough cleaning) or ask your venue if they want to keep them for a future wedding.

Chances are, you’re going to have some wedding leftovers. But now that you know exactly how to repurpose them, you can quickly and easily get those wedding leftovers off your hands—and make your wedding more sustainable in the process.

Here's What to Do With All Those Wedding Leftovers

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